DEV Community: Alen Parker

Why Small Businesses Invest In Recruitment Management Software?

Alen Parker — Thu, 21 May 2020 09:06:04 +0000

Large or small, organizations have not only accepted the importance of HR technology but also started adopting it at their workplaces. According to the latest study, 53 percent of the companies with more than 1000 employees have invested in HR software. On the other hand, 60 percent of companies with fewer than 100 employees have switched to HR solutions for their HR and recruiting teams. So, the question is, what are the reasons, why organizations of all sizes, especially small businesses, invest in recruiting management software? Let’s dig deeper to get an answer to this question!

More Efficiency

Recruiting management software take the load off the HR teams. Such software reduce the piles of papers and also save a lot of time, unlike traditional HR tools. If one relies on the right software, it will complete all the HR tasks efficiently.

A company can reduce hiring time by 20% with the use of recruitment management software. Still, there are over 54% of companies that use manual mediums for hiring processes such as a spreadsheet. But it is high time that every organization invests in one of the best software that will efficiently streamline the daily processes and administrative tasks of HR managers.

Everything In One Place

Even science states that multitasking is a myth and a cluttered workspace can drop down the overall productivity. According to research, when there are a lot of tasks/duties, an individual not only misses important details but also takes longer to complete each task. When it comes to recruitment, no HR manager should waste time. So, finding the right way to keep all the clutters in a single place is very essential. This is when recruitment management software come into play. Such software enable HR managers to keep documents, CVs, portfolios, and candidates’ positions all in one place, making the recruitment process easier and hassle-free. Most importantly, cloud-based software also ensure no loss of documents, even if an internal system outage occurs.

Customizable

Recruiting process involves interaction between candidates and employers thus there is no way any technology can completely take over this process. Every company is different and requirements also vary based on its position and industry, hence the right recruitment software will never disrupt the hiring workflow but will enhance it for sure. So, while choosing the software, one should primarily ensure that it will not paint the HR manager/team into a corner, but will instead empower them to carry out the recruitment process more efficiently.

Automate Process

HR managers spent most of their time emailing candidates, screening resumes and conducting and reviewing interviews. But with the help of recruitment management software, one can literally cut down the time spent on administrative tasks. Furthermore, managers can also save a large chunk of time that can be used in identifying the best and talented candidates for their organization.

Collaborative Hiring

Companies with effective communication are nearly 5 times more likely to retain the best employees. Keeping that in mind, communication and collaboration go hand-in-hand. While hiring, collaboration makes sure that the entire team is putting their best foot forward instead of resting on the shoulders of one person. From assigning tasks to sharing ideas, recruitment management software make it easy and smooth for multiple members of a team to take part in the hiring process. This way every member of a recruiting team will get equal opportunity to contribute, making them feel valued. Not to mention, such software also ensure that every step taken throughout the process is documented that helps a company to stay compliant.

Bottom Line

The size of an organization does not make the need for recruitment management software any less. Startups with fewer openings and a small budget can also find software that best fits their needs and price point. Investing in the right recruitment management software will reap great benefits to any business in terms of efficiency, productivity, engagement, morale, and profit.

How To Maintain Employee Productivity During Economic Downturns?

Alen Parker — Mon, 27 Apr 2020 11:30:15 +0000

At uncertain times, the whole workforce looks to their HR managers for security and support. Every company goes through a tough time once in their lifetime and one thing that helps them to face the storm and come out stronger is surely a highly productive workforce. However, today when the whole world is stuck between a global health crisis, economic downturn, employment reduction, and remote working, let’s admit- maintaining employee productivity is not an easy task.

Here are a few effective ways to maintain employee productivity!!!

Good Internal Communication

Before jumping into the problem-solving step, the very first step is to build a thoughtful and strong internal communication strategy. According to a recent guide, organizations that do this can successfully address the fear and anxiety within the workforce. So, schedule meetings to motivate employees to come up with their concerns and doubts. Today, when every company is working remotely, the manager can just conduct a Q&A session. A high degree of transparency has always helped companies to maintain morale easily and effectively. In this crisis situation, build up a smooth and transparent internal communication so that no employee is left depressed or confused. Frequent communication will also build trust and engagement.

Empower Yourself

In times of crisis, the role of an HR manager becomes even more crucial. As they are responsible to build a psychologically safe environment by listening and solving fears and concerns of every employee. Hence, managers should connect to employees, especially when the whole company is working from home. Also, one cannot overlook the challenges during remote work. But with the help of a comprehensive HR software, one can easily get in touch with every employee efficiently. It’s easy to manage people using such software.

Maintain Employee Engagement

Having a tab on employee engagement is very important in crisis times. Managers should know about the workforce and their needs. This way, employees will also feel considered. One can also conduct a small employee engagement survey to identify the present situation within the workforce. And when the employees are working from home, then one should collect their feedback to stay on top of any issues. As mentioned earlier, HR software help employees to reach out to managers with concerns and issues in no time. Also, software such as HROne factors in MOODBOTS feature that allows measuring the happiness index on a daily basis.

Bottom Line!!!

Running an organization during an economic downturn or a global crisis is absolutely a great challenge. And remember, times like these truly test individual, their skills and patience. With that being said, a good manager is the one who ensures that his workforce feels supported, empowered, and motivated throughout times of uncertainty. Such an attitude is going to help every company out there to build an even stronger foundation. When a company follows a strategy, remain transparent, and supportive, employee engagement and productivity can be maintained effectively. Lastly, do not forget to rely on HR and payroll software to make the whole process a lot easier.

How To Encourage Employees After Setbacks and Failures?

Alen Parker — Tue, 24 Mar 2020 11:02:30 +0000

Employees are the most crucial part of an organization. From recruitment to retirement, they are always there for you, putting their best foot forward. Every employee is unique in one way or the other- well, that’s why you selected them!

But there are times when they are not their most productive self because of something bothering them. Note: never let employees work that way!!

Taking the necessary steps as early as possible can help to a great extent. To begin with, the manager should try to initiate a conversation to know what is hampering their productivity. To make your work a little easier, you can also rely on an HR and payroll software as well. Why? Keep reading to get your answer!!

Take a Step

Everything starts with an initiative! Having said that, a manager should never wait for the employees to come forward and discuss the problem. As soon as one notices a negative behavioural change or drop in productivity of an employee, they should try to talk! With the help of an HR software in India, a manager can easily send a message, chat and analyze the issues faced by an employee. This way, employees feel considered and also relieved to an extent. And in case, the employee did not open up much in the chat, no problem, you can also schedule a one-on-one meeting with them.

One-on-One Meeting

It is very easy to raise a request for one-on-one meetings using an HR software in India. Hence, one does not need to worry about it- HR software has got your back! So, managers just have to worry about the meeting. That means you just need to figure out what to talk, how to speak and everything that will help them feel light and open up about the problem. P.S- Warm up your soft skills!!!

Once the employee speaks up, the manager should figure out a solution next. From encouraging them through strong words to getting a counsellor for them, a company can help employees in different ways depending on the seriousness of their problem. Hence, choose the right way!!

Analyze Their Improvement

Taking initiative- tick, one-on-one meeting- tick, giving solution- tick. Well done, you are almost there!

Now, one should map the improvement. It can be both ways- either positive or negative. So, be prepared for both. Managers can rely on HR and payroll software to do this!

For instance, if they are doing well and delivering excellent results, they can send an achievement-based message or give them a badge using such software. On the other hand, if they are still not delivering a satisfying result, send an empathizing message; let them know that they are not left out!

Reward Them

Maximum 3-4 months, but your constant encouragement will help them get back to their real self. And finally when they’ll start putting efforts as well as delivering results; ensure that you reward them! With the help of HR and payroll software in India, you can easily reward them. After all, Recognition, Praise and Reward are the best forms of showing gratitude. Go for it!!!

Bottom Line?

Setbacks and failures are part and parcel of life. Consider the aforementioned points when any of your employees face them. Help them to resolve their problems and refocus on their thoughts to move forward!

The Real Cost Of Hiring & Keeping Poor Performers

Alen Parker — Thu, 27 Feb 2020 11:48:24 +0000

Apparently, the toughest decisions are the ones that are related to people. Hire, fire, promote, or reward, all these four tasks are the toughest. Once made, they cannot be undone.
Forget bad hires, we are saying any hire who is less than an A type is costing you.

Pro Tip: Keep analysing your employees every six months to take better hiring, firing, rewarding and promoting decisions.

Lower productivity, not being regular, no initiative- they are all the typical indications of a low performer. Other than the financial repurcussions the real cost that you are missing on is something else. The bad hire is a question on your abilities and the power of decision-making.

This starts impacting your top employees as well. Highly passionate and engaged, they, in the end, are also humans who lead by example. But the poor and incompetent performers drive even the top ones away. When top performers stop feeling motivated enough, they start looking for other job opportunities. Worst case scenario, your competitor gets to harness the skills and knowledge of your top performer. HR software in India and on time attendance management software are helping employers improve such scenarios by helping them in decision-making.

However, apart from using HR software in India, here are some other things that only a human eye can scan better. Here are some of the ways to spot that top performer at the time of hiring.

● Innate talent: Some candidates already have the qualities and talent in them while some are struggling to fit themselves in it. Identify the talented ones and hire them.
● Curious: When a candidate is a keen and quick learner, he is more adept to new environment, technology. These are the kind of candidates that you should prefer the most.
● Devoted: More than experience, what should matter the most is the devotion, hunger that a candidate has for his work. Look for the same.
● Confident: Whether you are hiring for a managerial position or an executive one, confidence is another great trait every hire must possess.

If you have hired great people, it becomes your responsibility to give them the treatment they deserve and keep them happy.

● Teach: The top performers always have a quest for knowledge. So, teach them, organise workshops etc, so that they can learn more.
● Lead: It is very important for top performers to be lead by the best. Someone who is incapable of leading them really makes them frown.
● Reward: What you may feel is a reward may not make the employees feel rewarded. So, analyse. Some may value recognition, some may find a promotion or a trip more rewarding. You can use HR software in India to communicate and appreciate the employee and his accomplishments.
● Give credit: Some managers are very sly, they try to snatch the credit of their subordinates. Spot such managers and replace them with someone who knows how to lead and treat the top performers.

How can HR software help your organisation?

Alen Parker — Tue, 11 Feb 2020 06:52:24 +0000

The market for HR software is increasing at a high rate. Now, the HR software isn’t just a tool to process payroll and keep the employee records. It offers a lot more than that. Whether it is performance management, recruitment, fetching reports, expense or asset management, you name the HR function and the software has a provision for that. However, many companies still rely on the traditional and manual modes of managing HR function. If you are also one of such companies that have just automated their payroll function or nothing at all, this blog is for you.

Here we tell how an HR software can help your organisation.

Save space-

Without an HR software, the requirement of space to keep the folder, files that have all the employee database and finance related information arises. However, when you have HRMS you can easily store the information on the software. This doesn’t just save loads of space but also keeps the information safe and accessible.

Better information sharing-

Most of the cloud-based HRMS software have mobile application as well. Because of this, information sharing improves to a great extent. The information is not just accessible anytime, anywhere. The information is just a click away and employee self-service enables the employees, managers and HR to share information with an individual, team or everyone in the organisation.

No geographical barriers-

When you are a global company, your workforce is mobile or hire is working on your payroll at some other company, this is highly useful. The software can be used to track the location of the employees, mark their attendance. Some software have geomarking and geofencing feature as well. Infact, when the employee is travelling for work, say he has a meeting to attend, he can mark the attendance from the location using his mobile.

Improved decision making-

There are a plethora of reports that can be created using the software. YTT report, salary report, absences report, payroll report, leave report, TTH report and many more can be fetched from the software in a matter of few clicks. All of them can help you in making more informed and concrete decisions. Besides, these reports can also warn you before a crisis happens so that you can take the measures to control the same. You can easily determine what you should do to engage employees, increase productivity, and reduce attrition and time to hire.

Proper utilisation of Human capital-

Imagine how much time your HR is wasting by doing the task manually that can be easily automated. Using an HR and payroll software can help you utilise your HR’s potential optimally. They won’t spend their time in sourcing the candidates, they can refer the database or let the software show the relevant candidates for the job position.

The aforementioned points must have given you a fair idea as to why you must get an HR software implemented in your organisation. Now, if you always fall short of time, you can go directly to HROne HRMS to request a demo.