I Run an Esports Org and a Hosting Business on Notion. Here's Why I Skipped Linear, Jira, and Trello.

Montrell The Strategist — Mon, 27 Apr 2026 10:13:53 +0000

Most "which PM tool should I use" posts are written by people who've never actually had to run anything outside a 30-person SaaS team. So here's the view from the other side.
I run two things that need project management. The first is Team Lotus, an esports org with players, content schedules, and tournament logistics. The second is a virtual hosting business I co-run with my business partner. Different industries, different stakeholders, completely different workflows. And I tried — really tried — to pick a "real" PM tool for them.
I bounced off all three: Linear felt like wearing a suit to play pickup basketball. Jira felt like wearing a suit and filling out a permit to play pickup basketball. Trello felt fine until I needed any structure beyond "card moves right."
Here's the thing nobody tells you: the PM tool isn't the problem. The mismatch between tool philosophy and your actual operating model is the problem.
If you want the deep-dive on the actual feature differences, this Linear vs Jira vs Trello comparison is the cleanest breakdown I've found it walks through the philosophy of each tool, not just the feature checklist. Read that first if you're still in evaluation mode.
But here's my framework for picking:
Linear is built for product teams shipping software in cycles. If you're not shipping software in cycles, you're paying for opinions you can't use.
Jira is built for engineering organizations with formal process requirements — compliance, audit trails, multi-team dependencies. Beautiful for that. Painful for everything else.
Trello is built for visual thinkers managing finite, sequential work. Great for content calendars and personal workflows. Falls apart the moment you need relational data.
I ended up on Notion + Miro for both businesses. Notion handles the relational stuff (player rosters linked to performance logs linked to content schedules), and Miro is where I think out loud when something gets hairy. The "right" tool turned out to be the one that didn't force me into someone else's mental model.
The lesson I keep relearning: pick tools that match how your brain already works, not how a tool's marketing page says you should work.
If you're stuck in the comparison loop, just go read the breakdown linked above and pick the one whose philosophy matches your operating reality. The features will sort themselves out.

DEV Community: Montrell The Strategist

I Run an Esports Org and a Hosting Business on Notion. Here's Why I Skipped Linear, Jira, and Trello.