DEV Community: leodjik

How to remove duplicates in Outlook using Outlook Duplicate Remover?

leodjik — Sat, 31 Oct 2020 13:05:58 +0000

The outlook is a prominent email client used by millions of organizations and individuals around the globe. In Outlook, most of the users face a common issue that is having duplicates emails in Outlook. The management of duplicate Outlook emails is a difficult task, especially when they are large in number. That's why Outlook users are looking for an efficient Outlook Duplicate Remover.

If you are one of them who is facing the same issue, then you are in the right article. In this article, we will describe reasons which cause duplicates in Outlook, issues user can face due to duplicate emails in Outlook, manual way to remove duplicates in Outlook, and a professional Outlook duplicate remover.

Reasons Which Cause Duplicity in Outlook

Improper Setup of Account:
Sometimes, users set up the same account in a different system. It causes synchronization in both systems and leads to duplicity problem in the Outlook account.

Inappropriate settings of the mailbox:
When users create an Outlook account, sometimes they set inappropriate parameters for the mailbox. Due to the in-appropriate settings, users receive the same email and messages again and again.

Technical Issues:
Duplication of emails can also be due to the merging of many PST files into a single file. The technical issue in the mail server is also a reason for duplication of Outlook items. If the user activates the Leave Messages on the Server option. The inaccurate configuration of Microsoft Outlook gets regulated when many rules are applied to specific incoming emails. This often leads to duplication of emails in Outlook.

Why Is It Necessary to Remove Duplicates in Outlook?

1- Duplicate emails will increase the size of the mailbox as well as PST files. As we all know, over-sized files have more chances of corruption.
2- Duplicate emails carry extra space to store, and the user should need more space to save the backup. If you are one of them who save their Outlook data on the external cloud storage, then you have to pay some extra money.
3- Whenever we start Outlook, it reloads all the messages in the server, and due to the duplicate emails, your system can get slow.
4- If you are a part of a big Organization and receive multiple emails in a day and have to reply to each message, then duplicates emails will be a big issue for you.

How to Remove Duplicates in Outlook?

To remove duplicates in Outlook, users can use a manual method and a professional Outlook duplicate remover. Manually it is a complex task, and you have to remove the duplicates one by one.

Manual Methods to remove duplicates in Outlook

Configure the rules correctly
Firstly, check the Outlook rules and ensure that they all are set up correctly. It creates confusion among sending and receive an email and causes duplicity in emails.

Setting up the Inbox frequency

To setup Inbox frequency in Outlook. Follow the steps:

-Open Microsoft Outlook. Go to send and receive Option.
-Now make a click on Define send or receive Group.
-Now set the value within 15 to 30 minutes.
-At last, click on the Close button.
-Clean Up Inboxes

Outlook has several utilities and add-ins to clean up the duplicate emails easily. Pursue the below steps to clean up your Outlook mailbox:

configure the below options:

-Open Outlook, choose a mailbox folder.
-Select the Home option and click on the Cleanup option.
-Clean up conversation will move and delete the duplicate emails that are in the conversation.
-Clean up folder will remove the duplicates emails from any specific folder in Outlook.
-Clean Up Folders and Subfolders will clean up the duplicates subfolders and folders.

Outlook Duplicate Remover

Outlook Duplicate Remover Tool is the most prominent tool to remove duplicates in Outlook. This software allows users to remove Outlook emails of multiple files in a single go. This software is capable to remove duplicate emails in Outlook along with tasks, journal, calendar, notes, et cetera. Shoviv Outlook Duplicate Remover Tool has multiple features.

This Outlook duplicate remover tool will remove duplicate emails, calendars, contacts, tasks, journals, notes, et cetera from Outlook files/mailbox.
Shoviv Outlook Duplicate Remover allows users to save the new PST file in the desire location on the computer.
This tool allows users to load multiple files in a single go, and several files do not affect the performance of the software.
This tool is compatible with all versions of Outlook as well as it works in all modes of PST.
Shoviv software provides a free demo version of the Shoviv Outlook Duplicate remover tool. Users can download and use the free trial version to check the working efficiency of the software.

Wrapping Up

Duplicates emails are a common issue in Outlook. Many users try to remove duplicates in Outlook manually, but manually there are chances of data loss and human error. To eliminate the manual methods' tediousness, users can use a professional third-party tool (Shoviv Outlook Duplicate Remover). This software makes this task as easy as pie.

How to Split PST Data files?

leodjik — Mon, 17 Aug 2020 08:25:20 +0000

If you are for a long time Microsoft Outlook user, then definitely you know well, how annoying it can be to deal with a massive quantity of data. Large PST files slow down Outlook’s performance and it is difficult to stay efficient with slow loads of data and even avoid PST corruption.

The best way out, from this situation, is to automatically split the PST file into smaller Outlook PST files and move them to separate files/folders. You can easily split PST files using the PST Splitter tool.

Shoviv software comes with PST splitter tool:

PST splitter tool is the easy way to split PST files as these procedures use this software for PST split. These splitter utilities split large PST files, as well as other mailboxes, storage, and Outlook/Exchange Server public folders into smaller files. As an effect, it creates new PST files and source data files, and storages stay are unaffected.

PST split Software is an excellent solution suggested by experts and proficient users all around the world.

Some of the benefits of the Shoviv PST Splitter are:

1- This software proficiently breaks the big PST file into smaller ones irrespective of its size.
2- Shoviv PST Splitter doesn’t obtain much time and immediately provides users the results.
3- Maintains the Meta property of the data as it is.
4- This tool smoothly works with both Outlook file versions that are UNICODE and ANSI.
5- The software runs smoothly on all Windows OS versions.
6- It is supportive of all the Outlook versions as well, starting from Outlook 97.

To check its efficiency, try the free demo version, which splits the first 50 items per folder.

How to Merge PST files

leodjik — Tue, 11 Aug 2020 12:34:56 +0000

PST management has happened to the major trouble among the user this is because PST files hold important data and information which is stock up in MS Outlook. A huge number of PST files become an issue for the user as they erect issues such as management troubles, application performance, and corruption of files.

Therefore, to get rid of such issues the user requests to merge the files so that the data can be manageable and safe.

A few advantages of Merge multiple PST files into single PST file are:

I. Combining multiple PST into a single PST will save time.
II. Many times, the users want to share the multiple PST file in that time they can effortlessly share the single PST files quite than sending individually.

Here are the steps to merge PST files into single PST
Manual Method:

First of all, run MS Outlook on your local machine.
1) Firstly, Open Outlook.
2) Click on tab home >> New Items >> More Items. Select the Outlook data file (PST).
3) Create a fresh Outlook data file and save this file in the preferred location. Click “Ok’.
When a new PST file successfully created. Then export all the mailbox content to that new Outlook PST file. Then continue to:
1) Go to the File tab >>Open and Export >> Import and Export.
2) Now, the dialog box materializes Import and export wizard. Select Import from an additional program or file. Then click the “Ok” button.
3) Select the type of file (via file type).
4) Now, you can browse for the file location and choose the file which you desire to import and opt for do not import duplicate items.
5) Choose the PST file to import and the necessity check/uncheck includes sub-folder and select Import item into the desired folder. Click on the Finish button
6) After clicking on the finish button. The process acquires done within a couple of minutes.

Using the Manual method sometimes returns with some limitations to the user. One would not able to merge multiple PST files. So, the process becomes lengthy and time-taking.

Shoviv PST Merge Software

Shoviv PST Merge Software has a superior feature of uniting PST files of different sizes and creating the one. Merge Multiple PST Files into one with the assist of attractive PST Merge Software It provides an immediate solution to the users to merge two or more than PST files in a satisfied manner. It recommends the users select multiple PST files at the same time to merge it in a single PST.

One can easily merge the extensive PST files into a single PST.

Some of the highlights of Shoviv PST Merge Software:

i. Users can add two or more multiple PST files at the same time.
ii. Different options (merge, join, and merge contacts folder) are accessible to merge two or more than two PST files.
iii. Metadata of the email maintained well even when two or more PST files are combined.
iv. The software easily merges the files with the minimum time taken.
v. It can also effortlessly merge the folders of PST as well.
vi. The software can merge limitless sizes of PST files
vii. All merged files automatically saved in a new PST file as well in the existing one.
viii. The software is proficient in merging ANSI and UNICODE both types of files as well.

Conclusion:

So, the above-given ways to PST merge, where, the slow, lengthy, and time-consuming manual method fails to handle large PST files. On the other hand, you can easily appreciate that Shoviv PST Merge Software is the greatest tool to merge PST files and also gives the facility to merge the folders in its free demo version also for the first 50 items per folder.