DEV Community: Okta Workflows

New webinar available - Getting Started with Okta Workflows

Bryan Barrows — Tue, 23 Jan 2024 20:46:01 +0000

Many thanks to @maxkatz for having me on today to deliver a webinar for folks who are getting started with Okta Workflows.

You can check out the recording here: Getting Started - User Activated Notification Flow - I also encourage you to follow our Crowdcast page to view replays of past events and join us again as we cover other topics in the future.

I covered how you can integrate Slack (or another messaging service such as MS Teams) with Okta and Okta Workflows to deliver real-time, dynamic notifications based on events happening in your Okta tenant.

Notification flows are an easy win and a great way to ease into using Okta Workflows - they're quick to configure and can deliver a lot of value to your teams.

We built a flow that welcomes users who have been activated in Okta, as well as notifying their manager that they're on board and encouraging them to say hello.

To show how easy it is to customize or extend these use cases, we also built a quick example that shows how you could alert your security team if an end user reports suspicious activity and were able to easily extend the flow to clear the user's Okta sessions and add them to a group with tight controls.

As always, feel free to join us for future webinars, or join a session of our Community Office Hours to see what other people are working on, ask questions about something you're building, or just say hi.

Security Operations Solution Packs

Mark Smith — Wed, 01 Feb 2023 01:38:21 +0000

Okta Workflows has just released a number of templates focused on Security Operations Centre (SOC) processes. These Workflow templates are designed to help solve specific identity-based automation challenges for the Security Operations team using a bundled collection of pre-built and fully customizable flows. The categories include: Some of the main benefits are: To find all … Continue reading Security Operations Solution Packs →

Generate Auth0 Access Token via Okta Workflows

Mark Smith — Tue, 31 Jan 2023 02:08:01 +0000

Okta Workflows makes it easy to automate identity processes at scale – without writing code. Using the if-this-then-that logic, Okta’s pre-built connector library and the ability to connect to any publicly available API, anyone can innovate with Okta.

The Customer Identity Cloud (aka Auth0 Identity Platform), a product unit within Okta, takes a modern approach to identity and enables organizations to provide secure access to any application, for any user. Auth0 is a highly customizable platform that is as simple as development teams want, and as flexible as they need. In todays product landscape, it’s becoming more common to see both Okta and Auth0 working together as there are many benefits in facilitating integration.

In this scenario, it’s likely that Okta Workflows will be calling the Auth0 Management API v2. The primary way that this API is called is by passing an Access Token in the Authorization header. This blog entry looks at how we can generate an Access Token via Okta Workflows using the client credential flow. The Client Credential flow is designed for Machine to Machine communication.

… Continue reading Generate Auth0 Access Token via Okta Workflows →

Auth0 Integration with Okta Workflows – Part Two

Mark Smith — Tue, 31 Jan 2023 02:06:03 +0000

This blog post is part two in the series. The first post can be found here: Auth0 Integration with Okta Workflows – Part One For large organizations comprised of numerous independently managed business units, centralizing identity can be extremely challenging. Okta hub-spoke architecture model has been key in solving this issue for many organizations for … Continue reading Auth0 Integration with Okta Workflows – Part Two →

Inline Hooks with Okta Workflows

Mark Smith — Tue, 31 Jan 2023 01:53:53 +0000

Now that Low Latency Flows are available, Inline Hooks can use Okta Workflows to implement the hook endpoint. The Low-latency feature ensures consistent execution times for your flows by running flows that meet a specific set of criteria separately from those that don’t. Okta routes low-latency flows to an optimized processing queue with minimal wait … Continue reading Inline Hooks with Okta Workflows →

Low Latency Flows

Mark Smith — Tue, 31 Jan 2023 01:52:47 +0000

Okta Workflows doesn’t guarantee execution latency. Usually flows run very fast. However, Workflows is a multi-tenant system and doesn’t have a latency SLA. Flows execution times depend on: Because specific latency can’t be guaranteed, up until now, Workflows shouldn’t be used in any flows where execution time is critical to the scenario, such as token … Continue reading Low Latency Flows →

Okta Workflows How-To: Send stylized messages with MS Teams

Bryan Barrows — Fri, 14 Oct 2022 18:40:17 +0000

Okta Workflows makes it easy to build automations that notify or alert your teams with connectors to services like Slack and MS Teams.

Someone recently asked, "Why can't I add line-breaks to my MS Teams messages?"

As it turns out, we need to leverage the Custom API Action card so that we can specify that our content is HTML, rather than text.

With the default Send Message to Channel card, our content is sent as text and line-breaks are ignored. Writing our message in HTML allows us to include line-breaks, lists, headers, style our text with fonts & colors, and more.

We can use the Text - Compose card to write our HTML message.

We can use a pair of Object - Construct cards to construct our request payload. We create a message object that contains our message content and specifies our contentType as html. We then nest the message object in an object called body.

The payload should look something like:

{
  "body": {
    "contentType": "html",
    "content": "<h1 style=\"color:#FF0000;font-weight:bold\">Attention!</h1> <p>Thanks for reading! &#127867</p>"
  }
}

Finally, we use the Custom API Action card to

POST /teams/{team-id}/channels/{channel-id}/messages

Additional Resources:

Feel free to download my example, import it and try it out - just update the Relative URL in the Custom API Action to point at your own Team and Channel:

Download steps:

right click "view raw" in the panel above on the right
click "Save Link As"
be sure the filename ends in .flow

or check out my other guides and Workflows content (more coming soon!) here:

bbarrows89 / oktaworkflows

tips, flows, and more related to Okta Workflows

Okta Workflows Guides and Resources

Free Training - Foundations for Flowgrammers

Self-paced training to get started with Workflows
Foundations for Flowgrammers

Guides

Office Hours

Come join us in Community Office Hours!
We meet 3x a week and are here to help answer questions and get you unblocked while you're building.
Come with questions or just listen in to what other folks are building and working on.
Book a session

Dev.to

Posts by Workflows staff and community builders
https://dev.to/oktaworkflows

Max Katz

Max Katz blog
Max Katz is in charge of Community for Okta Workflows and has an excellent collection of tips and guides.

IAMSE.blog

IAMSE.blog/workflows
A blog run by Okta Sales Engineers that covers various Okta topics.

Contact Bryan

Feel free to contact me via LinkedIn

View on GitHub

Hope this helps! Find me on LinkedIn or shoot me an email if you have any questions.

You can also join us at a Community Office Hours session to work through problems and ask questions - I'd love to see you there.

How to view fields in an unauthorized connector's action cards

Jacob Waters — Sat, 08 Oct 2022 06:36:59 +0000

You can view the input and output fields of a connector's action cards without having to create and authorize a pre-built connection first. This can be helping during flow development when you don't have the correct account or credentials to authorize a connector with.

Note: This will only work with action cards that have static input and output fields. Action cards which support dynamic fields (such as selecting an existing Slack channel) cannot be viewed and will fail to load.

Steps

Add a connector's action card to your flow
Select the "gear" icon on the card
Select "choose fields"
Select the fields you want and click "Save"

The flow can be saved with unauthenticated actions cards, however you must first connect your apps and update your action cards before you can enable a flow!

GraphQL queries with Okta Workflows

Bryan Barrows — Mon, 03 Oct 2022 23:43:52 +0000

Okta Workflows is a stellar tool for orchestrating automations and has built-in integrations with a wide variety of services. Workflows also makes it easy to communicate with APIs via the API Connector functionality.

A customer recently asked, "What if I need to talk to a GraphQL service? Can Okta Workflows do that?"

Yes! In essence, GraphQL is just a text format used in HTTP payloads, so we can leverage Workflows to generate the queries and the HTTP Functions in the API Connector to make the calls.

I found this helpful list of free GraphQL APIs for projects and demos and decided to test out the Star Wars API.

Feel free to check it out :

Download steps:

right click "view raw" in the panel above on the right
click "Save Link As"
be sure the filename ends in .flow

or check out my other guides and Workflows content (more coming soon!) here:

bbarrows89 / oktaworkflows

tips, flows, and more related to Okta Workflows

Hope this helps! Find me on LinkedIn or shoot me an email if you have any questions.

You can also join us at a Community Office Hours session to work through problems and ask questions - I'd love to see you there.

A Flow to Audit Inactive Google Workspace Users in Okta

Max Katz — Wed, 21 Sep 2022 19:59:56 +0000

Okta Workflows community flows are flows shared by community members. These flows show how to solve a particular problem. You might have the same problem you are trying to solve or a similar one. Either way, these community flows will help you learn and build automations.

A directory of all other Okta Workflows community-created flows ⤵️

All Okta Workflows Community-Created Flows

Okta Workflows Staff for Okta Workflows ・ Sep 21 ・ 1 min read

#nocode #workflows #okta #ipaas

This flow Bilal Habib, IT Infrastructure Engineer for MADE.COM

This flopack audits Google Workspace users similar to the template for Auditing Inactive Okta Users

Bilal Habib

A flow from audit inactive Google Workspace users

Learn more and download the flow from GitHub.

More resources to help you learn :

🎥 Short how-to Workflows videos to help you become a better automation builder.

🍿 A collection of helpful Workflows tips.

All Okta Workflows Community-Created Flows

Okta Workflows Staff — Wed, 21 Sep 2022 14:57:47 +0000

A collection of community-created Okta Workflows flows.

A Flow to Audit Inactive Google Workspace Users in Okta

Max Katz for Okta Workflows ・ Sep 21 ・ 1 min read

#nocode #workflows #okta #google

A Flow to Automatically Generate Shipping Labels and Email Them to Users

Max Katz for Okta Workflows ・ Sep 21 ・ 2 min read

#nocode #workflows #okta #ipaas

A Flow to Help With Lifecycle Reporting

Max Katz for Okta Workflows ・ Sep 21 ・ 2 min read

#nocode #workflows #okta #ipaas

A Flow to Automatically Generate Shipping Labels and Email Them to Users

Max Katz — Wed, 21 Sep 2022 14:32:20 +0000

A directory of all other Okta Workflows community-created flows ⤵️

All Okta Workflows Community-Created Flows

Okta Workflows Staff for Okta Workflows ・ Sep 21 ・ 1 min read

#nocode #workflows #okta #ipaas

This workflow is from Jacob Waters, MacAdmins Slack Community member, and a Senior IT Engineer at Astronomer.

If anyone is interested, attached is a workflow I put together for automatically generating shipping labels and emailing them to users. Can be helpful with dealing with offboarded users, device swaps, broken devices, etc. Can easily do this to generate labels for new hire shipments as well.

Will need a ShipEngine and courier (Fedex, UPS, etc) accounts to do so.

Jacob Waters

Download the flow.

Generating shipping labels flow

More resources to help you learn :

🎥 Short how-to Workflows videos to help you become a better automation builder.

🍿 A collection of helpful Workflows tips.