The latest articles on DEV Community by Pavan M (@pavanaiflick). https://dev.to/pavanaiflick https://media2.dev.to/dynamic/image/width=90,height=90,fit=cover,gravity=auto,format=auto/https:%2F%2Fdev-to-uploads.s3.amazonaws.com%2Fuploads%2Fuser%2Fprofile_image%2F3923016%2Fbb221df1-ebe1-4e24-913d-051238e886e9.jpeg https://dev.to/pavanaiflick en Pavan M Sun, 10 May 2026 08:27:44 +0000 https://dev.to/pavanaiflick/how-i-built-a-complete-school-erp-system-from-scratch-3k6d https://dev.to/pavanaiflick/how-i-built-a-complete-school-erp-system-from-scratch-3k6d <h1> How I Built a Complete School ERP System from Scratch </h1> <p>Hi everyone! I am <strong>Pavan M</strong>, Full Stack Developer and Founder of <strong>AIFlick Solutions</strong> from Bengaluru, India. In this article I want to share how I built <strong>EdoLead ERP</strong> — a complete School and College Management System from scratch.</p> <h2> 🤔 Why I Built EdoLead </h2> <p>Managing a school manually is a huge problem. Teachers spend hours marking attendance on paper. Fee collection is done manually with no proper tracking. Student marks are stored in spreadsheets. There is no way for parents to track their child's progress easily.</p> <p>I saw this problem and decided to build a complete solution — <strong>EdoLead ERP</strong>.</p> <h2> 🎯 What is EdoLead ERP? </h2> <p>EdoLead is a complete School and College Management System with <strong>30+ features</strong> that handles everything from student admission to final results — all in one platform.</p> <p>🌐 Live at: <a href="https://www.edolead.com" rel="noopener noreferrer">www.edolead.com</a></p> <h2> ⚙️ Key Features I Built </h2> <h3> 1. Student Management </h3> <p>Complete student profiles, records and history maintained in one place. Admission to graduation — everything tracked.</p> <h3> 2. AI Facial Recognition Attendance </h3> <p>This is my most exciting feature! Instead of manually calling names, students simply walk in front of a camera and attendance is marked automatically using <strong>AI Facial Recognition</strong>. This saves teachers 30+ minutes every single day!</p> <h3> 3. Marks &amp; Exam Management </h3> <p>Teachers can enter marks directly into the system. Results are generated automatically with grade calculations, rank lists and report cards.</p> <h3> 4. Fee Collection &amp; Analytics </h3> <p>Complete fee management with payment tracking, pending dues, receipts and detailed analytics dashboard showing collection progress.</p> <h3> 5. Timetable &amp; Scheduling </h3> <p>Easy drag and drop timetable creation for the entire institution. No more manual scheduling conflicts!</p> <h3> 6. Reports &amp; Dashboards </h3> <p>Real time dashboards showing everything at a glance — attendance percentage, fee collection, exam results and more.</p> <h3> 7. Parent Communication </h3> <p>Parents can receive instant notifications about their child's attendance, marks, fees and important announcements.</p> <h2> 📱 EdoLead Mobile App </h2> <p>Along with the web ERP, I also built a <strong>Mobile App</strong> using <strong>Flutter and Dart</strong> available on Google Play Store!</p> <p>The app has role based login for:</p> <ul> <li>👨‍🎓 <strong>Students</strong> — View marks, attendance, timetable</li> <li>👩‍🏫 <strong>Teachers</strong> — Mark attendance, enter marks</li> <li>🚌 <strong>Drivers</strong> — Manage student transport</li> </ul> <p>📱 <a href="https://play.google.com/store/apps/details?id=com.edolead.app" rel="noopener noreferrer">Download on Play Store</a></p> <h2> 🛠️ Tech Stack I Used </h2> <p><strong>Frontend:</strong></p> <ul> <li>HTML, CSS, JavaScript, React</li> </ul> <p><strong>Backend:</strong></p> <ul> <li>Node.js, PHP</li> </ul> <p><strong>Mobile:</strong></p> <ul> <li>Flutter, Dart</li> </ul> <p><strong>Database:</strong></p> <ul> <li>MySQL, MongoDB, PostgreSQL</li> </ul> <p><strong>Special:</strong></p> <ul> <li>AI &amp; Machine Learning for Facial Recognition</li> </ul> <h2> 💡 Biggest Challenges I Faced </h2> <h3> 1. AI Facial Recognition </h3> <p>Implementing facial recognition was the hardest part. I used <strong>ArcFace (InsightFace)</strong> — one of the most accurate <br> facial recognition models available. ArcFace gave extremely <br> high accuracy in recognizing students even in different <br> lighting conditions and angles, making attendance marking <br> fast and reliable.</p> <h3> 2. Role Based Access Control </h3> <p>Managing different access levels for Admin, Teachers, Students, Parents and Drivers was complex but very important for security.</p> <h3> 3. Real Time Data Sync </h3> <p>Making sure the mobile app and web ERP always show the same data in real time required careful backend architecture.</p> <h2> 🎯 What I Learned </h2> <p>Building EdoLead taught me so much:</p> <ul> <li>How to build large scale full stack applications</li> <li>How to implement AI in real world projects</li> <li>How to design databases for complex systems</li> <li>How to build and publish Flutter mobile apps</li> <li>How to think like a product builder not just a developer</li> </ul> <h2> 🚀 What's Next </h2> <p>EdoLead is already live and ready for schools and colleges to use. I am currently working on:</p> <ul> <li>More AI features</li> <li>Better analytics</li> <li>More mobile app features</li> </ul> <h2> 🤝 Let's Connect </h2> <p>If you are building something similar or want to discuss ERP development — let's connect!</p> <ul> <li>🌐 Website: <a href="https://www.edolead.com" rel="noopener noreferrer">www.edolead.com</a> </li> <li>💼 LinkedIn: <a href="https://www.linkedin.com/in/pavanm-dev" rel="noopener noreferrer">pavanm-dev</a> </li> <li>🐙 GitHub: <a href="https://github.com/pavan-aiflick" rel="noopener noreferrer">pavan-aiflick</a> </li> <li>🏢 Brand: AIFlick Solutions</li> </ul> <p>Thanks for reading! 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