DEV Community: Rod Gayacao

Smart Contact Routing System Using GoHighLevel, Aloware, and Make

Rod Gayacao — Sat, 04 Oct 2025 05:08:55 +0000

I recently built an automated system that connects GoHighLevel, Aloware, and Make to intelligently manage contacts based on booking activity and pipeline stages. This setup eliminates the need for manual list management and ensures contacts are always in the right sequence for follow-up.

✅ The Goal

Move contacts between public lists in Aloware depending on:

Which GoHighLevel booking page they used
Their opportunity stage in the GHL pipeline

🧩 The Tools

GoHighLevel (GHL) – Booking pages & opportunity stages
Aloware – SMS/Calling automation with public lists
Make (formerly Integromat) – The automation engine tying everything together

⚙️ How the System Works

Booking Trigger from GHL

When a lead books through a specific GHL calendar, it triggers Make.
The booking source determines the correct public list in Aloware.

Pipeline Stage Monitoring

As contacts move through opportunity stages (e.g., New Lead, No Show, Follow-Up, Closed), GHL updates trigger further automation.

Dynamic List Assignment in Aloware
The contact is added or moved to the correct public list in Aloware based on:

The GHL booking page they came from
Their current pipeline stage

Automatic Cleanup

If a contact changes status (e.g., moves from “Appointment Set” to “No Show” or “Won”), the system removes them from the previous list and updates their assignment.

🎯 The Result

This setup creates a seamless flow between outreach campaigns in Aloware and lead tracking in GHL. It ensures:

Contacts always enter the correct workflow
Lists stay clean and segmented
Sales and follow-up teams don’t need to move people manually
Engagement campaigns trigger at the right time

Building an AI Agent in Slack with Make.com

Rod Gayacao — Sun, 22 Jun 2025 08:57:27 +0000

One of my recent projects involved building an AI Agent inside Slack using Make.com. The goal was to reduce manual overhead and give me a smarter, faster way to manage my day-to-day tasks—right from Slack.

The AI Agent I built can:

✏️ Create tasks automatically from Slack conversations to Airtable
📅 Book a Google Calendar event
🔄 Create a project and a client in Clockify
🧠 Learn from repeated usage to get smarter over time

All of these functions are powered by Make.com scenarios, Make Agent calls, and Slack’s tagging system and webhooks.

End-to-End Workflow Automation with Prismatic.io

Rod Gayacao — Sun, 22 Jun 2025 08:48:08 +0000

Built and deployed an end-to-end automation system using Prismatic.io for a group of painting companies.

✅ Streamlined lead generation, follow-ups, job scheduling, and customer communication
✅ Developed reusable, scalable integrations across tools like HubSpot, Twilio, Google Calendar, and Airtable
✅ Created SOPs and reusable components for consistent deployment
✅ Reduced manual work and improved operational efficiency

📸 Below is a screenshot of the workflow in Prismatic’s visual designer

📸 Also included is a list of all integrations developed for the client

Automating Marketing, Sales, and Operations for Painting Companies

Rod Gayacao — Sun, 22 Jun 2025 08:06:18 +0000

I designed and implemented an end-to-end automation system for painting companies, streamlining marketing, sales, and operational workflows. Using Make and Zapier, I integrated multiple tools to automate lead generation, follow-ups, scheduling, and customer communication. The system significantly reduced manual tasks, increased efficiency, and improved client experience.

Automating HubSpot Property Creation with Airtable

Rod Gayacao — Sun, 22 Jun 2025 08:03:50 +0000

I designed and implemented an automation system that streamlined the creation of HubSpot properties using Airtable as the data source. By integrating Airtable with its native automation and AirScript, I automated the process of mapping and syncing property fields, reducing manual input, and ensuring data consistency. This solution improved efficiency, minimized errors, and allowed teams to manage CRM properties easily.