Comparing visitor management systems? They can look the same at first.
Focus on what your guests and front desk actually need: fast check-in (QR or mobile with a simple tablet flow), easy pre-registration, and instant host alerts by email, SMS, Slack, or Teams. Add the basics like solid security, helpful reports, and pricing that doesn’t hide add-ons.
To make this easier, I’ve done the comparison for you. Here are the top visitor management systems for different office needs:
1. Archie
💡 Best for mid-sized and large hybrid offices
Archie is a full workplace platform that includes desk and room booking, visitor registration, and analytics. Guests can pre-register, check in with a QR code, and sign NDAs or safety forms digitally. Hosts get instant alerts, and admins can review detailed visitor logs.
Archie is ideal for growing companies that want customization and automation. Pricing starts at $109 per location per month. A free trial is available.
Pros: All-in-one platform for visitors, desks, and rooms; very customizable workflows; strong integrations (access control, SSO, Slack/Teams); works on iPad and Android; fast to roll out.
Cons: Best value at mid-to-large scale; smaller teams may find it more than they need.
2. Envoy
💡 Best for enterprises that need security and compliance
Envoy is one of the best-known visitor management platforms. It offers a sleek, professional check-in flow with touchless sign-ins. Advanced features include ID scanning, photo capture, and watchlists. It also integrates well with tools like Slack, Teams, and access control systems.
It offers a free basic plan, but most advanced features require paid plans. Pricing starts at $109 per location per month, with the Premium plan at $329 per location per month.
Pros: Enterprise-grade security; broad integration library; options like ID scanning, watchlists, and rich analytics.
Cons: Higher total cost for premium features; iPad-only kiosk limits hardware choice.
3. Skedda
💡 Best for workplaces focused on space booking with occasional visitor needs
Skedda is known for space and desk booking but also offers basic visitor management. Guests can book appointments online and check in with custom forms. The platform connects with other office tools and provides analytics on visitor trends.
Visitor management is an add-on, so you need to pay for Skedda’s booking features too. Pricing starts at $99 per month, depending on how many spaces you manage.
Pros: Really good at space and desk booking; clean, intuitive interface; flexible booking rules and customizable check-in forms.
Cons: Less suited for businesses that need deep visitor workflows and tight security controls; lacks advanced security features like ID scanning, watchlists, or evacuation alerts; you must also pay for the base space/desk booking module, so cost may be higher overall.
4. VisitorOS
💡 Best for security-focused workplaces
VisitorOS (formerly iLobby) is built for corporate offices, industrial sites, and government facilities. It comes bundled with software and hardware, like an iPad and secure mount, so setup is quick. It supports pre-registration, instant host alerts, visitor screening, badge printing, and live analytics.
Pricing starts at $199 per month for the Corporate plan, with advanced plans from $275 per month.
Pros: Turnkey bundle with managed hardware; strong compliance and security; good multi-site oversight; helpful onboarding.
Cons: Less flexible for deep UI/workflow tweaks; can be pricier than lightweight tools.
5. Eptura Visitor
💡 Best for large organizations with complex workflows
Eptura is part of a broader workplace platform that includes space booking, asset management, and facility operations. Its visitor features include pre-registration, quick check-in, badge printing, and compliance steps like NDAs or safety forms.
Eptura Visitor is especially strong for multi-location organizations. Pricing is custom, tailored to enterprise needs.
Pros: Built for global scale; powerful compliance workflows; ties visitor data to space, asset, and facility management; strong reporting.
Cons: Custom pricing and enterprise focus; setup and administration can be heavier than simpler tools.
Next steps
List your must-haves, run a live check-in on your own hardware, and compare the admin screens side by side. If you want a tool that goes beyond printing badges, Archie is a strong all-in-one choice. It handles visitor check-ins, desk and room booking, and gives you the analytics to run a smoother office. Setup is quick, it works on iPad and Android, and it connects to calendars, access control, Wi-Fi, Slack, and SSO.
Then, choose Envoy if you need deep security and integrations and have the budget. Pick VisitorOS for a ready-to-use bundle in high-security sites. Go with Eptura for complex, global workflows. For many growing offices, though, Archie hits the sweet spot on features, scale, and ease of use.
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