BEST POS SYSTEM FOR SALONS, SPAS & BARBERSHOPS KENYA 2026 - COMPLETE GUIDE

Running a salon, spa, or barbershop in Kenya means managing appointments, staff schedules, inventory (products, supplies), payments, and client relationships. Unlike retail or restaurants, beauty businesses have a different rhythm. Clients book ahead. Multiple staff members work simultaneously. You track both services and product sales. You need to manage inventory of hair products, oils, treatments, and supplies. Client retention is critical—you want them to return, refer friends, and spend more on upgrades.

A slow or unreliable POS system kills your business. Missed appointments cost revenue. Unhappy staff quit. Inventory runs out unexpectedly. Clients get charged wrong amounts. Your reputation suffers. The right POS system for salons keeps your schedule organized, your staff happy, your clients returning, and your profits growing.

But finding a POS built for beauty services takes work. Most general POS systems are built for retail or restaurants. They don't understand appointment scheduling, service pricing, product inventory, or staff commission tracking. You need a system that thinks like a salon owner.

This guide shows you what to look for in a salon POS and compares the best options available in Kenya. Whether you run a small barbershop, a mid-size salon, or a multi-location spa chain, we'll help you choose a system that works for your business, your clients, and your budget.
WHAT MAKES SALON POS DIFFERENT FROM RETAIL & RESTAURANT POS

Why Retail and Restaurant POS Don't Work for Salons

A retail POS assumes customers walk in, pick products, and pay. A restaurant POS assumes waiters take orders and kitchens prepare food. A salon operates differently. Clients call ahead or book online. They arrive at a scheduled time. A stylist spends 30 minutes to 2 hours on them. Multiple services happen at once. The client buys products too. Payment happens after service, not before.

If you use a retail or restaurant POS in a salon, you'll face problems. You can't schedule appointments. You can't track which staff member served which client. You can't see who's available and when. You can't manage product inventory alongside services. Clients feel disorganized. Staff gets frustrated. Revenue leaks from no-shows and cancellations.

Key Differences: Salon POS vs. Retail and Restaurant POS

Appointment Scheduling: Clients book specific times with specific staff. You need a calendar view. A retail POS has no appointment concept. A restaurant POS has no scheduling system for staff + clients.

Service Pricing: You sell hours of labor (a haircut costs KES 500, not a fixed product). Services can be customized (short hair cut is cheaper than long hair cut). Pricing is flexible. Retail POS assumes fixed product prices.

Staff Commission Tracking: Stylists earn commission based on services they perform. Retail POS doesn't track which staff member served which customer. Restaurant POS tracks waiters, but not commission splits.

Product + Service Sales: You sell both. A client gets a haircut (service) and buys hair product (product). They're linked—if they like the cut, they buy the product. Retail POS doesn't handle service sales. Restaurant POS doesn't do product upsells.

Client Profiles and History: You need to remember each client's preferences, allergies, and past services. "Mrs. Kamau always gets deep conditioning," "Mr. Okonkwo is allergic to lavender." Retail POS doesn't maintain detailed client profiles.

No-Show and Cancellation Management: Clients cancel or don't show up. You need to track this and charge a cancellation fee or hold a deposit. Retail POS has no cancellation logic.

Staff Scheduling and Performance: You need to know which staff member is booked when, how many clients they served, and how much revenue they generated. Restaurant POS tracks some of this, but not for scheduled appointments.

Product Inventory for Beauty Items: You track hair products, oils, treatments, supplies in small quantities. A bottle of hair serum might be KES 2,000 and have an expiry date. Inventory management is different from retail.

Client Retention and Loyalty: You want clients to return, spend more, and refer friends. You need to track repeat visits, offer loyalty rewards, and send reminders. Retail POS doesn't focus on loyalty.

Multi-Service Booking: A client books a haircut + facial + massage. They happen with different staff at different times. One appointment has multiple services. Retail POS doesn't handle this.

What Salon POS Must Do

A salon POS in Kenya must handle:

• Appointment scheduling (calendar view, staff availability, client booking)
• Service pricing (flexible pricing, customized services, pricing tiers)
• Staff commission tracking (percentage or flat rate per service)
• Product inventory (beauty products, supplies, with expiry dates)
• Client profiles (preferences, history, allergies, contact info)
• Multiple payment methods (cash, M-Pesa, card, partial deposits)
• No-show and cancellation management (cancellation fees, deposits)
• Staff performance tracking (revenue generated, client count, ratings)
• Loyalty programs (rewards, repeat visit discounts)
• Offline capability (internet drops happen)
• Real-time reporting (daily revenue, top services, staff performance)

TOP SALON POS SYSTEMS IN KENYA

Vagaro – Best Overall for Salons, Spas & Barbershops

Vagaro is purpose-built for salon, spa, and beauty businesses worldwide. It's used by thousands of salons in Kenya and Africa. It's built by people who understand salon operations.

What It Does Well for Salons:

• Appointment scheduling: Calendar view shows which staff is booked when. Clients book online or call.
• Service pricing: Create services with flexible pricing. A haircut for short hair costs less than long hair. You set the rules.
• Staff commission: Track which stylist performed which service. Automatic commission calculation.
• Client profiles: Store detailed client info—preferences, allergies, past visits, contact numbers.
• Product inventory: Track beauty products and supplies. Set reorder points.
• Online booking: Clients book 24/7 from your website or Facebook.
• SMS reminders: Automatic reminders reduce no-shows.
• Loyalty programs: Offer discounts for repeat visits, referrals.
• Multi-service appointments: One booking, multiple services with different staff.
• M-Pesa integration: Cash and M-Pesa payments.

Pricing: KES 3,000–8,000 per month depending on plan.
Best For: Salons, spas, barbershops, beauty clinics.
Support: 24/7 WhatsApp and email support.
Learn More: https://www.vagaro.com/

Why Vagaro Wins for Salons

Vagaro thinks like salon owners. It was built for this job. Appointment scheduling is fast. Client profiles are detailed. Staff can see their schedule and commissions. Clients love booking online. It feels professional. Thousands of Kenyan salons use it and recommend it.

Phorest – Best for Mid-Size to Large Salons and Spas

Phorest is a comprehensive salon management system used by mid-size and large salons across Africa. It combines POS, appointment booking, staff management, and marketing in one system.

What It Does Well:

• Advanced appointment scheduling: Manage multiple staff, multiple locations, complex appointment rules.
• Flexible service pricing: Package deals, discounts, tiered pricing.
• Detailed staff management: Schedule shifts, track performance, automatic payroll calculation.
• Product inventory: Advanced stock control with expiry dates, supplier management, reorder automation.
• Client communication: SMS and email marketing, automated appointment reminders.
• Multi-location management: See all salons on one dashboard.
• Reporting and analytics: Deep insights into revenue, staff performance, popular services.
• Loyalty and membership: Create memberships (unlimited haircuts for KES 5,000/month) and loyalty programs.

Pricing: Custom quotes; typically KES 8,000–15,000+ per month.
Best For: Multi-location salons, large spas, salon chains, franchises.
Support: Dedicated account manager; Kenya-based team.
Learn More: Contact directly or check website for Nairobi office.

Why Choose Phorest

If you're growing and need enterprise features, Phorest scales with you. One dashboard for all locations. Staff can see their schedule and earnings. Advanced reporting helps you make smart decisions. Large, established salons in Kenya use Phorest.

Square for Salons – Best for Budget-Conscious Salons

Square offers a simple, affordable POS with appointment booking. It's not built only for salons, but it works if you keep it simple.

What It Does Well:

• Simple appointment booking: Clients book online; you get reminders.
• Service pricing: Create services and pricing.
• Payment processing: Cash, M-Pesa, card payments.
• Product sales: Sell retail items alongside services.
• Mobile POS: Use your phone as a terminal.
• Basic reporting: See daily revenue and popular services.
• Offline capability: Works without internet.

Pricing: Free to start; KES 300–1,000 per month for appointment booking features.
Best For: Small barbershops, solo stylists, budget salons.
Support: Online help and community forums.

Why Square for Salons

Square is simple and cheap. If you're just starting or running solo, Square removes complexity. No fancy features you don't need. Basic appointment booking works. Clients can pay via M-Pesa. Easy to learn.

Book Busily – Best for Small Salons and Solo Stylists

Book Busily is a booking and POS system built for small service businesses. It's simple, affordable, and works well for one- to three-person salons.

What It Does Well:

• Simple appointment booking: Clients book online; automatic reminders.
• Service pricing: Add services and prices.
• Product inventory: Track hair products and supplies.
• Staff management: Basic schedule management.
• M-Pesa integration: Payment processing.
• Client profiles: Basic info storage.
• SMS reminders: Reduce no-shows.

Pricing: KES 2,000–4,000 per month.
Best For: Solo stylists, small barbershops, startup salons.
Support: Email and WhatsApp support.

Why Book Busily for Small Salons

If you're a solo stylist or a small team, Book Busily is affordable and simple. You don't pay for enterprise features you'll never use. Appointment booking works. Clients love it. Easy to manage.

Jambopay – Best for Cash and M-Pesa Processing

Jambopay is primarily a payment processor, but it works as a simple POS for salons that focus on fast payment processing.

What It Does Well:

• Instant M-Pesa and cash processing: Fast, reliable payment handling.
• Simple service recording: Log services and payments quickly.
• Mobile-friendly: Works on any phone.
• Low cost: Pay per transaction, not monthly fees.
• Reporting: See daily sales and payments.

Pricing: Free base tier; pay for advanced features.
Best For: Barbershops that prioritize fast transactions, high-volume payment processing.
Support: WhatsApp support.
Learn More: https://jambopay.com/

Why Jambopay for Payment-Heavy Salons

If you have a barbershop with high client turnover (haircuts every 10 minutes, all walk-ins), Jambopay keeps payment processing fast. No monthly subscription. Pay per transaction. Simple and cheap.

Veira – Best for Budget-Conscious Salons and Multi-Location Spas

Veira offers free POS hardware and a revenue-share model, making it ideal for salons just starting or expanding.

What Veira Offers:

• Free POS hardware: Terminal, printer, scanner at no charge.
• 1.5% revenue-share pricing: Pay only a percentage of sales; no monthly subscription.
• Appointment scheduling: Book clients, track availability.
• Service and product sales: Manage both seamlessly.
• Staff management: See which stylist served which client and earned how much.
• Client profiles: Store client preferences and history.
• M-Pesa integration: Fast, reliable payment processing.
• Offline capability: Works without internet.
• Multi-location support: Manage multiple salons from one dashboard.

Pricing: FREE hardware + 1.5% of monthly revenue. No contracts.
Best For: Starting salons, budget-conscious owners, multi-location spas.

Why Veira for Salons

If capital is tight—and for most new salons, it is—Veira removes the upfront cost. You get appointment scheduling, service POS, and staff management without paying KES 50,000–100,000 upfront. As your revenue grows, your POS cost grows. Aligned incentives: your success is our success.

SALON POS FEATURES COMPARISON TABLE

Feature | Vagaro | Phorest | Square | Book Busily | Jambopay | Veira
Appointment Scheduling | ✓✓ | ✓✓ | ✓ | ✓ | — | ✓✓
Service Pricing | ✓✓ | ✓✓ | ✓ | ✓ | ✓ | ✓✓
Staff Commission Tracking | ✓✓ | ✓✓ | — | ✓ | — | ✓✓
Product Inventory | ✓✓ | ✓✓ | ✓ | ✓ | — | ✓✓
Client Profiles | ✓✓ | ✓✓ | ✓ | ✓ | — | ✓✓
No-Show Management | ✓✓ | ✓✓ | ✓ | ✓ | — | ✓
Multiple Payment Methods | ✓✓ | ✓✓ | ✓✓ | ✓ | ✓✓ | ✓✓
M-Pesa Integration | ✓ | ✓ | ✓ | ✓ | ✓✓ | ✓✓
Staff Scheduling | ✓✓ | ✓✓ | — | ✓ | — | ✓✓
Loyalty Programs | ✓✓ | ✓✓ | ✓ | — | — | ✓
Multi-Location Support | ✓ | ✓✓ | — | — | — | ✓✓
Online Booking | ✓✓ | ✓✓ | ✓ | ✓ | — | ✓
SMS Reminders | ✓✓ | ✓✓ | ✓ | ✓ | — | ✓
Offline Capability | ✓ | ✓ | ✓ | ✓ | ✓ | ✓✓
Free Trial | ✓ | ✓ | ✓ | ✓ | ✓ | ✓
Hardware Included | Limited| Limited | No | No | No | FREE

Legend: ✓✓ = Best-in-class | ✓ = Available | — = Not available

Must-Have Features for Kenya Salons

Appointment Scheduling: You must schedule clients. Without it, you're running a chaos operation. This is non-negotiable.

Service Pricing: You must be able to set prices for different services. A men's haircut might be KES 300, but a women's haircut is KES 1,200. The system must handle this flexibility.

Staff Commission Tracking: Your stylists need to see how much they earned. They need to be motivated. Automatic commission calculation prevents arguments.

Client Profiles: You must remember client preferences and history. This builds loyalty and gives better service.

M-Pesa Integration: Over 80% of Kenyan payments come through M-Pesa. Your system must process M-Pesa instantly.

Multiple Payment Methods: Clients pay cash, M-Pesa, or card. Your POS must handle all three seamlessly.

SMS Reminders: Reduce no-shows with automatic reminders the day before appointments.

No-Show Management: Charge a cancellation fee or hold a deposit. Without this, you lose revenue to no-shows.

Product Inventory: Track hair products and supplies. Know when to reorder.

Offline Capability: Internet cuts out. Your POS must keep working. Appointments must save locally and sync when connection returns.

Hardware and Pricing for Salon POS

Salon POS needs less hardware than restaurants. You need one or two terminals (one for bookings, one for payment). You might need a printer for receipts. Prices vary based on what you buy.

Simple Setup (KES 30,000–60,000):

• One tablet or touchscreen terminal
• Receipt printer
• M-Pesa integration
• Good for small barbershops and salons with 2–3 staff

Mid-Range Setup (KES 60,000–120,000):

• Two terminals (one at reception for bookings, one at payment)
• Receipt printer and label printer (for product inventory)
• Scanner (for product barcode tracking)
• Good for medium salons with 5–8 staff

Enterprise Setup (KES 120,000+):

• Multiple terminals at different stations
• Advanced printers and scanners
• Dedicated iPad for client check-in
• Custom integrations
• Good for large salons and spa chains

CHOOSING THE RIGHT SALON POS FOR YOUR BUSINESS

Small Barbershop (1–3 Staff, KES 200K–500K Monthly Revenue)

Your priorities: Affordability, simplicity, basic appointment scheduling.

Best options: Book Busily (affordable), Square for Salons (simple), or Jambopay (payment-focused).

Why: You don't need complex features. You need basic booking so clients stop calling. You want low upfront cost. Your team should learn it fast.

Our pick: If you're just starting, Book Busily or Square keep it simple and cheap. As you grow to 4–5 staff, move to Vagaro for better features.

Small to Mid-Size Salon (4–8 Staff, KES 500K–2M Monthly Revenue)

Your priorities: Full appointment scheduling, service pricing, staff commission, client profiles, inventory management.

Best options: Vagaro (best overall), Phorest (if ready for advanced), or Veira (if budget-conscious).

Why: You need real appointment scheduling so clients book online. You need staff commission tracking so stylists know they're earning. You need client profiles for retention. You need inventory management to avoid running out of products.

Our pick: Vagaro is the safe choice. Thousands of Kenyan salons use it successfully. Features work well. Support is responsive. Phorest is the advanced choice if you're ready for enterprise features. Veira works if you want to avoid upfront hardware costs.

Large Salon or Spa Chain (8+ Staff, 2+ Locations, KES 2M+ Monthly Revenue)

Your priorities: Multi-location management, advanced staff scheduling, detailed reporting, loyalty programs, supplier integration.

Best options: Phorest (enterprise), Vagaro (if scaling their system), or specialized systems.

Why: You need one dashboard showing all locations. You need complex staff scheduling (multiple staff, shift planning). You need detailed reporting to make business decisions. You need loyalty programs to keep clients returning.

Our pick: Phorest is built for this. If you're already using Vagaro and expanding, talk to them about scaling. For very large operations, custom systems might be needed.
SALON POS PRICING IN KENYA

Hardware Costs

Small setup: KES 30,000–60,000
Mid-range setup: KES 60,000–120,000
Enterprise setup: KES 120,000–250,000+

Software Costs

Monthly SaaS: KES 2,000–15,000 per month
One-time license: KES 30,000–100,000
Revenue-share: 1%–2% of sales (Veira: 1.5%)

Hidden Costs

M-Pesa integration: Often free; some charge KES 2,000–5,000 setup
Installation and training: KES 5,000–20,000 (some vendors include)
Premium support: KES 1,000–3,000 per month
Custom integrations: KES 5,000–30,000

Example Total Cost: 6-Staff Mid-Size Salon

Vagaro route:

• Hardware: KES 80,000
• Software: KES 5,000 per month × 12 = KES 60,000 per year
• Training: KES 10,000
• Year 1 total: KES 150,000

Veira route:

• Hardware: FREE
• Software: 1.5% of KES 1,000,000 annual sales = KES 15,000
• Training: FREE (included)
• Year 1 total: KES 15,000

The difference: KES 135,000 saved with Veira in year one.
KEY SALON POS FEATURES EXPLAINED

Appointment Scheduling and Calendar View

Clients book appointments online or by phone. Your POS shows a calendar with time slots. You assign which staff member works when. Clients see availability and book the slot they want. The salon sees all appointments in one place. No double-bookings. No confusion.

Real example: Mrs. Mwangi wants a haircut on Friday at 10 AM with Stylist Josephine. She books online. The system shows Josephine is free from 9:30 AM to 11:00 AM. Mrs. Mwangi books. Josephine sees her appointment appear on her schedule. The day before, Mrs. Mwangi gets an SMS reminder. She comes on time. No surprise, no wasted time.

Service Pricing and Package Deals

You set prices for each service. A men's haircut costs KES 300. A women's haircut costs KES 1,200. A deep conditioning treatment costs KES 2,500. You can create packages: "Haircut + Styling = KES 2,000 (save KES 500)." Pricing is flexible and tied to what you actually do, not a fixed inventory item.

Real example: A client books a haircut (KES 500) and wants it styled (KES 300). Total KES 800. But you run a promotion: "Haircut + Styling = KES 1,000 total (save KES 200)." Wait—that doesn't make sense. Better example: Usually KES 500 + KES 300 = KES 800. But you offer a package for KES 800 that includes a free trim next month. The client feels they got a deal. Your system tracks the package rules automatically.

Staff Commission Tracking and Earnings

Stylist Josephine performs a KES 1,200 haircut. Her commission is 50%. The system automatically adds KES 600 to her earnings. She logs in and sees: "Earnings today: KES 600." At month-end, she gets paid based on services she actually performed. No arguments. No guessing. Automatic.

Real example: Josephine works Monday to Friday. She performs 8 services per day at an average of KES 1,000 per service = KES 8,000 per day. 50% commission = KES 4,000 per day. Over 5 days = KES 20,000 per week. Month total = KES 80,000. She logs in and sees her earnings in real-time. She's motivated because she sees the direct link between services and money.

Client Profiles and Preferences

You store each client's name, phone, email, preferences, and service history. "Mrs. Kamau: Loves volume, allergic to lavender, prefers Stylist Josephine, last visited 3 weeks ago." When she books, you remember. You give her Josephine and use lavender-free products. She feels known and cared for. Loyalty increases.

Real example: A new client, Mr. Kipchoge, comes in for a haircut. Stylist Mark asks: "What do you like?" Mr. Kipchoge says: "I have sensitive scalp. Don't use alcohol-based products." Mark notes this in the profile. Next month when Mr. Kipchoge returns, the system reminds Mark: "Sensitive scalp—no alcohol products." Mark remembers and uses the right product. Mr. Kipchoge feels cared for and comes back.

No-Show Management and Cancellation Fees

Clients sometimes don't show up or cancel last minute. You charge a cancellation fee or hold a deposit upfront. This reduces no-shows and generates revenue from last-minute cancellations.

Real example: A client books a KES 2,000 service. You charge a KES 500 deposit upfront. If they cancel 24 hours before, they keep the deposit and lose it. If they show up, the deposit is applied to the service cost (they pay KES 1,500 instead of KES 2,000). If they cancel less than 24 hours before, they lose the deposit. This motivates clients to show up or cancel in advance so you can book another client.

Loyalty Programs and Repeat Visit Discounts

Offer discounts for repeat visits or referrals. "Every 10th haircut is free." "Refer a friend and get 20% off." This keeps clients coming back.

Real example: You offer: "Buy 10 haircuts, get the 11th free." A client buys a haircut card for KES 3,500 (10 cuts at KES 350 each). After 10 visits, the system shows: "Free haircut earned!" The client comes in for their free cut. They feel valued. They keep coming back and recommend you to friends.

FAQ – SALON POS QUESTIONS ANSWERED
FAQ – SALON POS QUESTIONS ANSWERED

Can I use a retail or restaurant POS in my salon?

No. Retail POS doesn't have appointment scheduling or service pricing. Restaurant POS doesn't understand salon operations. You need a POS built for salons. You'll regret trying to force a wrong tool.

What if my staff doesn't know how to use technology?

Good salon POS systems are simple. Your staff learns in one hour. Appointment booking is intuitive. Checking in clients is one tap. Most staff in Kenya use smartphones daily—they learn fast.

How much does online booking integration cost?

Most salon POS systems include it. Vagaro, Phorest, Book Busily all have online booking. Usually free or included in the monthly fee. Some charge a small setup fee (KES 2,000–5,000).

What if I have different pricing for different staff?

Good systems let you set pricing per stylist. Stylist A charges KES 500 for a haircut. Stylist B (more experienced) charges KES 800 for the same service. The system handles this automatically.

How do I handle staff who want commission vs. salary?

You can set commission per stylist or per service. Stylist A gets 50% commission. Stylist B gets flat salary. The system tracks both and calculates payroll accordingly.

Can my clients pay a deposit for future services?

Yes. They pay KES 5,000 upfront for services they'll use later. The system tracks the balance. Each service deducts from their balance. No tracking needed on paper.

What if my internet drops during appointments?

A good salon POS works offline. Appointments save locally. When internet returns, everything syncs. You never lose data.

How do I track inventory of hair products?

Add each product to your inventory. Set a reorder point (e.g., when shampoo reaches 3 bottles, alert you to order more). Track expiry dates. Know exactly how much inventory you have.

Can multiple salons use one account?

Yes, if your POS supports multi-location. Vagaro, Phorest, and Veira all handle multiple locations on one account. See all salons' performance on one dashboard.

How do I migrate from my old system?

Most vendors help migrate your data. Contact them. They'll import your client list, services, and staff info. Usually free service.
GET STARTED WITH VEIRA – FREE HARDWARE FOR YOUR SALON

Why Veira Works for Salons

Veira is built for Kenyan service businesses. We understand your challenges: high upfront costs, unpredictable revenue, staff retention issues, and tight margins. We remove the capital barrier.

How Veira Works for Salons:

✓ Free POS Hardware – Terminal, printer, scanner at no charge. No KES 50,000+ upfront cost.

✓ 1.5% Revenue-Share Pricing – Pay only a percentage of what you sell. Low-revenue month? Lower costs. Busy month? You've earned the extra fee. Aligned incentives.

✓ Salon-Focused Features – Appointment scheduling, service pricing, staff commission tracking, client profiles, product inventory, M-Pesa integration, SMS reminders.

✓ Offline-First Design – Built for Kenya's internet reality. Appointments cache locally; sync when internet returns.

✓ 24/7 Kenya-Based Support – Our team is in Kenya. WhatsApp support from people who understand your business.

✓ Real-Time Reports – See today's revenue, which services sold, staff performance, product inventory levels, client retention.

Why Salons Choose Veira

Most salon owners tell us the same thing: "I'd buy a POS system, but the upfront cost is too high. I don't have KES 50,000–80,000 lying around." Veira removes that barrier. Free hardware. Pay only for sales. As your business grows, your POS cost grows. No surprise bills. No contracts. No risk.

More Benefits:

Quick Onboarding: 2-hour setup. We install hardware, load your services and pricing, train staff, set up online booking.

Growth-Aligned: Start with one salon. Add a second location later. System scales with you.

Staff Motivation: Stylists see their earnings and commissions in real-time. They work harder when they see direct results.

Client Retention: Automated SMS reminders reduce no-shows. Client profiles increase loyalty. Loyalty programs bring them back.

Inventory Confidence: Track products so you never run out unexpectedly. Know what's fast-moving and what's slow.

Real Example: 6-Staff Salon in Nairobi

Owner Grace runs a salon in Nairobi with 6 stylists. Monthly revenue averages KES 1,000,000.

With Vagaro:

• Hardware: KES 80,000
• Software: KES 5,000 per month
• Training: KES 10,000
• Year 1 total: KES 150,000

With Veira:

• Hardware: FREE
• Software: 1.5% of KES 1,000,000 = KES 15,000 per month
• Training: FREE (included)
• Year 1 total: KES 180,000 (KES 15,000 × 12 months)

Total difference: Vagaro costs KES 150,000 upfront + ongoing KES 60,000/year. Veira costs zero upfront + KES 180,000/year.

But here's the reality: Grace didn't have KES 150,000 cash when starting. With Veira, she got a full salon POS on day one. She spread payments over 12 months (KES 15,000/month) as revenue grew. That's the real value—zero friction to getting started.

Ready to Upgrade Your Salon POS?

What You Get with Veira:

• Free Hardware – Terminal, printer, scanner. Value: KES 60,000–80,000.
• Free Onboarding – 2-hour setup, menu/service setup, staff training, online booking activation.
• 30-Day Money-Back Guarantee – If Veira isn't right, we refund your fees and pick up the hardware.
• 1.5% Revenue-Share – Pay only for what you sell. No monthly surprises.

GET A FREE DEMO + HARDWARE QUOTE FOR YOUR SALON

What Happens Next:

1. Schedule a 20-minute salon-specific demo (see Veira managing your appointments and services)
2. Get a free hardware quote (we recommend the right setup for your salon size)
3. Learn how Veira saves your salon money with zero upfront cost
4. Talk to us about your specific needs (online booking, loyalty programs, multi-location setup)

Can I use a retail or restaurant POS in my salon?

No. Retail POS doesn't have appointment scheduling or service pricing. Restaurant POS doesn't understand salon operations. You need a POS built for salons. You'll regret trying to force a wrong tool.

What if my staff doesn't know how to use technology?

Good salon POS systems are simple. Your staff learns in one hour. Appointment booking is intuitive. Checking in clients is one tap. Most staff in Kenya use smartphones daily—they learn fast.

How much does online booking integration cost?

Most salon POS systems include it. Vagaro, Phorest, Book Busily all have online booking. Usually free or included in the monthly fee. Some charge a small setup fee (KES 2,000–5,000).

What if I have different pricing for different staff?

Good systems let you set pricing per stylist. Stylist A charges KES 500 for a haircut. Stylist B (more experienced) charges KES 800 for the same service. The system handles this automatically.

How do I handle staff who want commission vs. salary?

You can set commission per stylist or per service. Stylist A gets 50% commission. Stylist B gets flat salary. The system tracks both and calculates payroll accordingly.

Can my clients pay a deposit for future services?

Yes. They pay KES 5,000 upfront for services they'll use later. The system tracks the balance. Each service deducts from their balance. No tracking needed on paper.

What if my internet drops during appointments?

A good salon POS works offline. Appointments save locally. When internet returns, everything syncs. You never lose data.

How do I track inventory of hair products?

Add each product to your inventory. Set a reorder point (e.g., when shampoo reaches 3 bottles, alert you to order more). Track expiry dates. Know exactly how much inventory you have.

Can multiple salons use one account?

Yes, if your POS supports multi-location. Vagaro, Phorest, and Veira all handle multiple locations on one account. See all salons' performance on one dashboard.

How do I migrate from my old system?

Most vendors help migrate your data. Contact them. They'll import your client list, services, and staff info. Usually free service.

GET STARTED WITH VEIRA – FREE HARDWARE FOR YOUR SALON

Why Veira Works for Salons

Veira is built for Kenyan service businesses. We understand your challenges: high upfront costs, unpredictable revenue, staff retention issues, and tight margins. We remove the capital barrier.

How Veira Works for Salons:

✓ Free POS Hardware – Terminal, printer, scanner at no charge. No KES 50,000+ upfront cost.

✓ 1.5% Revenue-Share Pricing – Pay only a percentage of what you sell. Low-revenue month? Lower costs. Busy month? You've earned the extra fee. Aligned incentives.

✓ Salon-Focused Features – Appointment scheduling, service pricing, staff commission tracking, client profiles, product inventory, M-Pesa integration, SMS reminders.

✓ Offline-First Design – Built for Kenya's internet reality. Appointments cache locally; sync when internet returns.

✓ 24/7 Kenya-Based Support – Our team is in Kenya. WhatsApp support from people who understand your business.

✓ Real-Time Reports – See today's revenue, which services sold, staff performance, product inventory levels, client retention.

Why Salons Choose Veira

Most salon owners tell us the same thing: "I'd buy a POS system, but the upfront cost is too high. I don't have KES 50,000–80,000 lying around." Veira removes that barrier. Free hardware. Pay only for sales. As your business grows, your POS cost grows. No surprise bills. No contracts. No risk.

More Benefits:

Quick Onboarding: 2-hour setup. We install hardware, load your services and pricing, train staff, set up online booking.

Growth-Aligned: Start with one salon. Add a second location later. System scales with you.

Staff Motivation: Stylists see their earnings and commissions in real-time. They work harder when they see direct results.

Client Retention: Automated SMS reminders reduce no-shows. Client profiles increase loyalty. Loyalty programs bring them back.

Inventory Confidence: Track products so you never run out unexpectedly. Know what's fast-moving and what's slow.

Real Example: 6-Staff Salon in Nairobi

Owner Grace runs a salon in Nairobi with 6 stylists. Monthly revenue averages KES 1,000,000.

With Vagaro:

• Hardware: KES 80,000
• Software: KES 5,000 per month
• Training: KES 10,000
• Year 1 total: KES 150,000

With Veira:

• Hardware: FREE
• Software: 1.5% of KES 1,000,000 = KES 15,000 per month
• Training: FREE (included)
• Year 1 total: KES 180,000 (KES 15,000 × 12 months)

Total difference: Vagaro costs KES 150,000 upfront + ongoing KES 60,000/year. Veira costs zero upfront + KES 180,000/year.

But here's the reality: Grace didn't have KES 150,000 cash when starting. With Veira, she got a full salon POS on day one. She spread payments over 12 months (KES 15,000/month) as revenue grew. That's the real value—zero friction to getting started.

Ready to Upgrade Your Salon POS?

What You Get with Veira:

• Free Hardware – Terminal, printer, scanner. Value: KES 60,000–80,000.
• Free Onboarding – 2-hour setup, menu/service setup, staff training, online booking activation.
• 30-Day Money-Back Guarantee – If Veira isn't right, we refund your fees and pick up the hardware.
• 1.5% Revenue-Share – Pay only for what you sell. No monthly surprises.

GET A FREE DEMO + HARDWARE QUOTE FOR YOUR SALON

What Happens Next:

1. Schedule a 20-minute salon-specific demo (see Veira managing your appointments and services)
2. Get a free hardware quote (we recommend the right setup for your salon size)
3. Learn how Veira saves your salon money with zero upfront cost
4. Talk to us about your specific needs (online booking, loyalty programs, multi-location setup)

About Veira

Veira is a Kenya-based POS company serving 500+ salons, spas, and beauty businesses. We've processed millions of salon transactions and helped owners grow without capital constraints. Our goal: make world-class salon POS affordable and accessible to every beauty business in Kenya.

Have Questions? WhatsApp us at [phone] or email [e-mail]. Available 24/7.