Best 8 Email Samples for Sending Resume to HR in 2025

Why Emailing Your Resume Still Works (Even in 2025)

You may think with all the AI tools and job portals, sending a simple email is old-fashioned. But it still works. A clear email can get you noticed faster than the “Apply Now” buttons. HR people are humans too, and a direct email gets attention. First impressions matter, and your email is your digital handshake. Make it count.

1. What Makes a Resume Email Professional

• Clear subject line – Example: “Application for Marketing Manager – Resume Attached.”
• Polite opening – Use their name if you know it, otherwise “Dear Hiring Manager” is fine.
• Short intro – Who are you and what do you want? Keep it in two lines.
• Relevant skills or wins – Share only what matches the role. Don’t paste your full LinkedIn bio.
• Resume named clearly – Example: “Priya_Sharma_Resume.pdf” looks better than “MyCVfinalfinal.pdf.”
• Professional sign-off – Example: “Regards” or “Best” followed by your name and contact info.

2. What to Do (and Not to Do) Before Sending

Do This

• Use a professional email ID, not something like mailto:[e-mail].
• Keep your email short and clear.
• Use bullet points to highlight key details.
• Attach only the needed documents.
• Double-check spelling, formatting, and make sure the resume is attached.

Don’t Do This

• Don’t send .docx or image files. Always send a PDF.
• Don’t start with “Hey” or “Dear Sir/Madam.”
• Don’t leave the subject line blank.
• Don’t send the same copy-paste email to many HR people.
• Don’t write long essays.

3. 8 Email Samples to Send Your Resume

Fresh Graduate Email

Subject: Application for Digital Marketing Intern – Resume Attached

Hey [HR Name],

I just completed my BBA in marketing and I’m excited to start my career. I’ve interned with a few startups handling content and social media, so I understand campaigns.

Resume is attached. I’d love to discuss joining your team.

Best,
[Your Name] | [Contact Info]

Experienced Professional Email

Subject: Application for Senior Sales Manager – Resume Attached

Hi [HR Name],

I have 7 years of experience in sales and client management. In my last job, I increased revenue by 35% through new partnerships.

Please see my attached resume. I’d be glad to talk about how I can help your sales team grow.

Thanks,
[Your Name] | [Contact Info]

Referral Email to HR

Subject: Application for Data Analyst – Referred by [Employee Name]

Hi [HR Name],

[Employee Name] told me you’re looking for a data analyst. I’ve worked for 3 years with SQL, data analysis, and dashboards.

Resume is attached. Looking forward to hearing from you.

Cheers,
[Your Name] | [Contact Info]

Internship Email

Subject: Application for HR Intern – Resume Attached

Dear [HR Name],

I’m doing my MBA and looking for an HR internship. I’ve organized college events and managed volunteer teams, so I have some experience with people management.

Resume is attached. I’d be happy to contribute to your team.

Regards,
[Your Name] | [Contact Info]

Follow-Up Email After Applying

Subject: Following Up: Application for Business Analyst Role

Hi [HR Name],

I wanted to check if there is any update on my application for the Business Analyst role. I’m still very interested in this position.

I’ve attached my resume again for your reference.

Thanks,
[Your Name] | [Contact Info]

Cold Email to HR for Future Roles

Subject: Resume for Consideration – Future Openings

Hey [HR Name],

I’d love to join your company even if no current role matches. I have experience in project management and operations. Please keep me in mind for future roles.

Resume is attached. Thank you for your time.

Best,
[Your Name] | [Contact Info]

Formal Job Application Email

Subject: Job Application for Software Engineer – Resume Attached

Dear [HR Name],

I’m applying for the Software Engineer role posted on your website. I have 5+ years of experience in Python, Java, and cloud solutions.

Resume is attached for your review. Looking forward to discussing further.

Sincerely,
[Your Name] | [Contact Info]

Networking Email to HR

Subject: Introduction & Resume – Interested in [Your Field] Roles

Hi [HR Name],

I’m very interested in your company and wanted to connect. I am a [Your Role], with skills in [Your Key Skill], and I’d like to be considered for future roles.

I’ve attached my resume. Would be great to connect for a quick chat.

Thanks,
[Your Name] | [Contact Info]

4. Extra Tips to Get Noticed

• Check the HR person’s name and role before sending.
• Don’t send your email at odd hours like 2 AM.
• If you follow up, wait at least a week.
• Keep your LinkedIn updated. HR will check it.
• Add your LinkedIn or website link in your email signature.
• Keep the email short and focused.

Wrapping Up

Sending your resume by email is simple but requires attention. Keep your email short, professional, and always attach your resume. With these samples and tips, you’ll increase your chances of getting interview calls.

Also Read- Effective Resume Profile Summary for Freshers in 2025 - 20 Examples

Bio

Chakshu Gupta is a career guidance expert, freelance content writer, and digital enthusiast with a passion for simplifying complex topics related to career success, personal development, and motivation.