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Nobody likes goodbyes. But a proper last day email is your chance to leave on a good note—thank the people who helped you, share a few laughs, and maybe keep the door open for future jobs or meetups. Here’s how to write one that doesn’t sound like a robot wrote it.
Why Send a Last Day Email?
- It’s the right thing to do: Even if you can’t wait to leave, it’s polite to say goodbye.
- Keep your network active: You never know who might help you in the future or be a reference.
- Say thanks: Even if you’re leaving because of someone difficult, you probably had some good moments.
What to Include in Your Email
- Who are you talking to? Decide if it’s for your team, your boss, or everyone in the company.
- Share the news: Make it clear you’re leaving so nobody is confused later.
- Give shout-outs: Thank people who supported or guided you.
- Stay in touch: Include your personal email or LinkedIn if you want.
Pick Your Style
- Formal or casual? At a bank, stay formal. At a startup, keep it relaxed.
- Keep it positive: Don’t throw shade, no matter how tempting.
- Keep it short: Nobody wants to read a long story.
When to Send
- Morning works best: People will actually see it and it doesn’t look last minute.
- Think about time zones: Send it when everyone is awake.
- Avoid last-minute rush: Don’t send it at 4:59pm while rushing out.
How to Structure Your Email
- Subject line: Simple works—“Goodbye from [Your Name],” “Last Day at [Company],” or “Thanks, Everyone.”
- Body: Start with a hello, share your message, a few memories or achievements, and your contact info.
- Signature: Your name, role, and how to reach you if needed.
Example 1: Simple & Professional
- Greeting: “Dear Team,”
- Message: “Today’s my last day at [Company]. Thanks for all the teamwork and support. It’s been real.”
- Sign-off: “Wishing you all the best.”
Example 2: Thankful Tone
- Greeting: “Hey Everyone,”
- Message: “Just wanted to say thanks for all the help and laughs. I learned a lot here.”
- Sign-off: “Let’s keep in touch, okay?”
Example 3: Casual
- Greeting: “Hey Team,”
- Message: “Can’t believe I’m saying this, but it’s my last day! Thanks for putting up with my bad jokes and weird snack habits.”
- Sign-off: “Don’t forget about me! Hit me up anytime.”
Example 4: To Your Boss
- Greeting: “Hi [Manager’s Name],”
- Message: “Thanks for everything you taught me here. I really appreciate your support (and not micromanaging me).”
- Sign-off: “Hope we meet again.”
Example 5: To the Whole Team
- Greeting: “Hey All,”
- Message: “Leaving [Company] isn’t easy—mainly because you made it fun. Thanks for all the support and coffee breaks.”
- Sign-off: “Stay awesome, and let’s keep in touch.”
Example 6: Highlight Achievements
- Greeting: “Hey Team,”
- Message: “Last day here! I’m really proud of what we accomplished with [Project Name]. Thanks for making it happen together.”
- Sign-off: “Catch you later.”
Example 7: Include LinkedIn
- Greeting: “Hi Everyone,”
- Message: “Thanks for everything. Let’s connect on LinkedIn so we can keep in touch: [Link].”
- Sign-off: “See you online!”
Example 8: Short & Sweet
- Greeting: “Hey Team,”
- Message: “Just wanted to say thanks for a great time. Today’s my last day—keep doing great work.”
- Sign-off: “Wishing you the best.”
Example 9: Slightly Emotional
- Greeting: “Dear Colleagues,”
- Message: “It’s tough to leave [Company]. I’ll miss working with you and the random hallway chats.”
- Sign-off: “Take care, and don’t be a stranger.”
Example 10: Future Contact & Networking
- Greeting: “Hello Everyone,”
- Message: “As I leave, I want to thank you for your support and teamwork. You can reach me at [Email] or connect on LinkedIn.”
- Sign-off: “Looking forward to staying in touch and possibly working together again.”
Leaving Gracefully
A last day email is more than just goodbye. It shows professionalism, leaves a positive impression, and helps maintain relationships. Keep it honest, short, and friendly. Using these examples, you can write a message that feels personal, leaving a positive memory of your time at the company.
Also Read- Leave Extension Letter: Format, Samples and Writing Tips (2025 Guide)
Bio
Chakshu Gupta is a career guidance expert, freelance content writer, and digital enthusiast with a passion for simplifying complex topics related to career success, personal development, and motivation.
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