The Silent Challenge in Daily Legal Practice
Lawyers, tax consultants, and auditors operate in an environment where time is not only money but also trust. Yet reality often looks different: between urgent client calls, research, and internal administration, valuable billable time is lost. Manual time tracking via Excel sheets or complex software menus is not only a major distraction that disrupts focus but also leads to gaps in billing. Experts estimate that in many firms, up to 20% of potential billable hours are simply forgotten or incorrectly recorded. Added to this are the increasing requirements for GoBD compliance and the need to document client interactions discreetly and comprehensively.
A Brief Excursus: Key Aspects of GoBD Compliance
- Completeness and traceability: Every business transaction must be recorded completely and linked to a supporting document. The entire bookkeeping must be auditable by third parties.
- Immutability: Changes to digital data must be logged transparently to ensure immutability. Documents must not be altered unnoticed.
- Timely recording: Transactions must be booked and recorded promptly to ensure up-to-date bookkeeping.
- Proper filing: A clear and orderly filing structure is required, both digitally and in paper form.
- Machine readability: Digital data must be stored so that it is machine-readable, which is a prerequisite for auditing.
- Compliant software: The software used must technically meet GoBD requirements, which must be ensured through certifications or internal audits.
Consequences of Violations
- Violations can lead to the tax authorities estimating taxable bases, resulting in financial disadvantages.
- Criminal consequences, including tax evasion, are possible.
Important Note
Programs like Word or Excel are not GoBD compliant on their own. Invoices must be printed and the printout must be filed to meet requirements.
How Can a Modern Law Firm Balance Maximum Billing, Full Compliance, and Minimal Stress?
The answer is a return to haptics.
The Revolution: Time Tracking as Simple as a Turn
The TimeSpin® time tracking cube is the synthesis of intuitive physical interaction and powerful digital cloud software. This elegant twelve-sided prism (dodecahedron) resolves the complexity of time tracking into a simple hand movement.
Instead of getting lost in menus, you assign your most important tasks, projects, or clients to the twelve sides of the cube (e.g., side 3 = “Client Müller”). When work on a case begins, you simply turn the TimeSpin® to the corresponding side — done! The tracking starts automatically and precisely to the minute.
This physical action creates a clear before → after contrast: administrative effort disappears, and focus returns. The cube rests quietly on the desk and signals the running timer only via a discreet LED light. This enables unobtrusive, trust-building tracking that does not disturb client conversations.
Projects, clients, developments. You can program the 12 sides and also supplement each recorded activity with attachments/links and comments, thereby mapping processing stages as well.
Practical Efficiency: Compliance and Transparency on Autopilot
The true strength of TimeSpin® unfolds in its connection to the cloud software:
- Minute-accurate billing and GoBD compliance: Recorded times are stored tamper-proof and provide legally compliant, complete documentation required by tax authorities and for compliance with the BAG ruling. Automatic tracking eliminates the often tedious and error-prone post-recording.
- Seamless integration: Thanks to flexible API interfaces, TimeSpin® integrates smoothly into your existing infrastructure, including specialized legal tech solutions such as genese®. Time data flows directly into billing, drastically reducing administrative workload for back office teams.
- Burnout prevention through transparency: Visual reports not only show how long projects have been worked on but also help identify overload in your team early. The gamification aspect increases user acceptance and motivation, as employees see their contributions recognized transparently and fairly.
Conclusion and Call to Action
The TimeSpin® cube is more than a time tracking tool; it is an efficiency accelerator and a trust-building instrument. It frees legal professionals from the chaos of manual logs, ensures compliance, and recovers the lost minutes that can decide the success of a case. Law firms that invest in New Work solutions like TimeSpin® secure a competitive advantage based on focus, precision, and employee satisfaction.
Work smart, not hard — start the revolution of your firm’s productivity.
👉 Try TimeSpin® now and secure the first year free per license!
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