Looking for AI meeting minutes generator alternatives? I’ve spent over 60 hours testing and comparing top tools side by side. As someone who’s spent years building and using productivity software, I know what separates a smooth, helpful meeting assistant from one that creates more work instead of less. Here, I’ll break down how each contender performed in real-world meetings-with all their features, quirks, and gotchas-so you can find the best fit for your needs.
Notice: This piece was developed with AI-powered writing tools and may mention projects I'm affiliated with.
If you’ve tried another tool I missed, or if you have insights to share, let me know. I want to keep this guide as current and useful as possible.
How I Evaluated Each AI Meeting Assistant
My goal was to keep the playing field level. Every AI meeting minutes generator alternative went through the same process:
- Setup & Onboarding: How quickly can a new user get started? I checked calendar connections, app installs, and first-run flows.
- Core Features: I actually ran a real meeting through each platform, testing how well it captured, summarized, and organized what was said.
- User Experience: I looked at how simple it was to schedule, review, edit, and share meeting minutes-ideally without needing help docs.
- Speed & Reliability: Did transcripts arrive fast? Any hiccups, bugs, or missed recordings?
- Help & Documentation: Is support easy to reach? Are there clear guides for solving common snags?
- Pricing Clarity: Do plans make sense? Are there free options, trials, or gotchas in the fine print?
- Overall Workflow: Finally, I noted whether the tool just fit smoothly into a typical team’s daily routine.
Best Overall: Sonnet AI
Intuitive, modern, and makes meeting notes feel effortless.
Sonnet AI impressed me right off the bat. Getting up and running took no time-the interface is clean, features are right where you expect, and the AI does more of the heavy lifting without needing constant tweaking.
This tool is all about automating your meeting documentation-turning conversations automatically into polished notes, clear action items, and even CRM updates that help everyone on your team stay in sync. There’s no clunky meeting bot to worry about and you can share recordings and outputs instantly.
Check it out: Sonnet AI
What stood out
- No-fuss CRM updates, taking manual entry off your plate
- Super accurate meeting notes, handled by AI in real time
- Invisible recording, so meetings flow without any interruptions
- Action items with ownership and deadlines spelled out automatically
- Makes it easy to keep everyone on the same page with shareable content
- Adapts to different roles, industries, and supports multiple languages
Where it could be better
- Only for macOS Ventura (13.0) or newer
- Recording phone calls is not available yet, but planned
Price details
Start with a 7-day free trial, then pay $9.99/month, no annual lock-in.
Fireflies.ai – So Many Features, But Hard to Navigate
A big toolbox that can overwhelm as much as it helps.
Fireflies.ai has long lists of integrations and features on paper-tons of meeting templates, analytics, multi-language transcription, and ways to pull your notes into Slack, CRMs, or Notion. There’s intelligent search, conversation analysis, and more. For data-hungry teams, everything’s here.
In practice, though, the interface can get messy. I spent too much time hunting through menus or reading FAQs just to send a summary or update a CRM. If your meetings are simple, this feels like overkill. I also ran into slow transcriptions and the occasional inaccurate bot summary. Some users mention glitches with billing and meeting bots appearing when not expected.
Try here: Fireflies.ai
Pros
- Huge range of integrations and AI summary tools
- Can handle deep analytics and enterprise security needs
- Flexible ways to join meetings (extension, app, bot)
- Searchable records for all past meetings
Cons
- Hard to learn and cluttered design
- Processing is inconsistent and sometimes slow
- Basic/free plans offer only limited storage and summary tools
- Reports of tricky billing and slow-to-respond support
How much it costs
- Free version with big limits
- Paid plans: Pro at $10 per seat/month (annual), Business at $19, Enterprise at $39 (some plans only available with annual billing)
- No free trial, just a limited demo
Otter.ai – Reliable Transcripts, Manual Work
Great for live captions, but expect some editing and cleanup.
Otter.ai is old-school reliable if you want a transcript of what’s said in a meeting, complete with live captions and some smart search and summary tools. It works with Zoom, Teams, and Google Meet and has a friendly interface for reviewing past meetings.
However, I found the speaker labeling can be off if you have cross-talk, accents, or more technical discussions. There’s no automatic system for sending out tasks or updating CRM records-so you’ll probably end up copying things out by hand. Language support is pretty basic (mostly English), and cleanup is often required before sharing notes.
Take a look: Otter.ai
Strengths
- Accurate for clear, straightforward English conversations
- Instant captions while meetings are live
- Easy access across devices and main video platforms
- Search works well for finding old meetings
- Generous free tier if you only do a few meetings a month
Weak spots
- Accuracy drops with noise, technical terms, or non-native speakers
- Editing tools are barebones-manual tweaks are often needed
- Little automation beyond transcription
- Core features quickly run into paywalls
- Possible privacy questions with cloud-based transcripts
Pricing options
- Free: 300 minutes/month
- Pro: $16.99/user/month (monthly), $8.33 (annual) with more minutes/features
- Business: $30/user/month (monthly), or $20 (annual)
- Enterprise: Contact for pricing
Avoma – Advanced Features, Steep Learning Curve
A full meeting assistant for sales teams, but can feel like too much for casual users.
Avoma is feature-loaded, especially for sales and customer success teams. It covers everything from meeting recording and transcripts to scheduling, collaborative notes, sales analytics, and much more. There’s strong CRM integration as well.
The catch? There’s a lot to set up, and the interface feels heavy. If you only want quick, easy notes and reminders, it can feel like you’re fighting through extra menus and settings that don’t matter for your workflow. Some reliability hiccups, like bots joining late, can trip you up, and real value only emerges if you use its deep sales tools.
Give it a try: Avoma
Good stuff
- Packs in transcription, summaries, and coaching tools
- Scheduling options for teams
- Deep CRM and phone system integration
- Unlimited listeners for in-house meetings
Frustrations
- Hard for newcomers to just get meeting notes and go
- Interface is busy and actions can take extra steps
- Reliability is inconsistent
- Not the best choice outside sales or complex workflows
Plan details
- Free Basic tier (limited features)
- Starter: $24/month, Plus: $59, Business: $99, Enterprise: $109
- 14-day free trial on Business level
- Features scale with higher-priced plans
Fathom – Accurate and Fast, but Only for Live Meetings
Great summaries for real-time Zoom calls, but not ideal for offline or pre-recorded content.
Fathom quickly became a go-to for quick and clear Zoom transcription. Its privacy stance is strong-no bots, no unwanted recording notices. You get real-time summarization, call highlights, and efficient CRM/data syncing. I liked how action items were picked out and sent to where my team works.
Limitations start to show up if you need to upload audio later, process in-person meetings, or want more customization. The free plan is generous, but AI summaries for more than a few calls are paid, and integrations (especially with Google Meet/Teams) are less reliable than with Zoom.
Check them out: Fathom
Standout perks
- Transcription and summaries with clear action items
- Unlimited meetings for individuals on the free plan
- Connects easily with Slack, Notion, HubSpot, Salesforce, and Google Docs
- No visible bots in your meetings
Drawbacks
- Only works with live, virtual meetings-no uploads
- No in-person or reliable mobile options
- Less customization over summaries/templates
- Some complaints about support responsiveness
Pricing explained
- Free: unlimited recordings, capped AI summaries
- Premium: $15/user/month (unlimited features)
- Teams: $19 or $29/user/month, depending on admin/security needs
- 14-day team trial available
Fellow – Strong for Meeting Management, Less Flexible for Fast Note-Taking
A well-rounded platform for agenda and follow-up, but less automation for notes.
Fellow is all about organizing your meetings-from writing out agendas to tracking follow-ups. It’s a true hub, with solid integrations and plenty of templates for every kind of call. Compliance and security are a focus here, so it fits large organizations well.
Still, I wanted more fresh AI automation. The free plan is quite limited, AI notes often needed fixing, and while the templates are great, making things feel “yours” isn’t always easy. Onboarding to advanced features takes time, especially on mobile.
Try it here: Fellow
What shines
- Covers the full meeting lifecycle-prep, notes, and follow-ups
- Works with Google Calendar, Slack, Notion, and more
- Good for maintaining compliance (SOC 2, GDPR, HIPAA)
- Tons of templates for different meeting types
Things that could improve
- Formatting and customization are pretty restricted
- AI outputs often need extra touch-up
- Pricing stacks up with team expansion
- Some sync/login wrinkles persist
Price breakdown
- Free plan with tight caps (5 AI notes/recordings per user/month)
- Team plan starts at $7/user/month (annual only)
- Business: $15/user/month, Enterprise: $25/user/month
- Solo: $19/user/month (annual)
- Free trials on paid plans
MeetGeek – Deep Analytics, But Tough to Tame
Feature-rich and analytical, but feels complex for most tasks.
MeetGeek delivers a smorgasbord of analytics and reporting-tracking everything from team engagement to punctuality. With strong language support (over 70 supported), this can suit big, global organizations. Integrations are everywhere: Slack, Notion, CRMs, and more.
In day-to-day use, though, the dashboard comes off busy. Processing meetings takes a while (sometimes up to 17 minutes), and searching for decisions by topic or speaker feels basic compared to the competition. Some AI features exist only in Slack, and the mobile experience can be hit-or-miss.
Give it a spin: MeetGeek
What it does well
- Auto records and summarizes meetings with actionable points
- Great engagement analytics for each meeting
- Wide language/transcription support
- Security certifications in place
Where it falls short
- The interface and setup are complex to navigate
- Processing transcripts can be slow
- Features like advanced search and filters are lacking
- Several “bonus” tools are only in Slack
- Steeper price for small teams, with a low-feature free plan
Cost details
- Free: 5 transcription hours/month
- Pro: $15/user/month (annual) or $19/user/month (monthly)
- Business: $29/user/month, Enterprise: $59/user/month
- Paid plans include free trials; usage overages may cost extra
tl;dv – Flexible and Feature-Rich, but Needs Fine-Tuning
Great for power users who like detailed control, less so for set-and-forget users.
tl;dv offers robust meeting recording, smart summaries, and deep integrations for users who like to customize their setups. It works with Zoom, Google Meet, and Teams, and even on the free plan you get lots of meeting recordings and cross-meeting insights.
However, I found the mobile/web experience lacking polish, and action item summaries sometimes missed subtle details. Processing isn’t instant and some advanced features are only unlockable with paid plans. Also, you’re dependent on cloud connectivity at all times.
Test it: tl;dv
What works
- Extremely precise voice transcription-speaker ID is usually solid
- Unlimited free recording and transcripts
- Powerful search and analytics across all meetings
- Integrations with nearly every productivity platform
- High privacy standards (GDPR, SOC 2)
What’s tough
- No true mobile app
- Customizing summaries takes extra editing
- Noticeable lag for processing summaries and recordings
- ‘Bot’ joins meetings, which can grab attention
- Support can be inconsistent, especially for setup questions
Plans and pricing
- Free plan: unlimited recordings, capped AI summaries/notes
- Pro: $18/user/month (annual), $29/month (monthly)
- Business: $59/user/month (annual)
- Enterprise: Custom pricing
- No separate trial-the free version is robust for most features
Supernormal – Reliable Meeting Capture, Some Usability Friction
Strong on automatic recordings, but not as smooth as it could be.
Supernormal promises hands-off note-taking for Google Meet, Zoom, and Teams. It offers real-time summaries, strong integrations, encrypted data, and multi-language support. The bot can join meetings for you and summaries are easy to export.
But the workflow can feel awkward. Adding the meeting bot is visible (which some users find distracting), and transcripts can’t be edited after the fact, even if the AI makes a mistake. The interface has its bugs, and customization is limited compared to what you get from market leaders.
Check them out: Supernormal
Positives
- Accurate, near-instant AI summaries
- Easy to export/share notes
- 60+ language support and good security standards
- Free tier has a decent monthly cap
Things I struggled with
- Setting up the bot every meeting gets old
- No editing for transcripts after meetings end
- Not as customizable or flexible in note formats
- High-tier pricing for advanced usage
Prices
- Starter (free): 1,000 minutes/member/month
- Pro: $18/user/month
- Business: $29/user/month
- 7-day free trial available for paid plans
Mymeet.ai – Feature-Packed but Not User-Friendly
Plenty of functions, but setup and daily use can be an obstacle.
Mymeet.ai delivers loads of features-multi-language transcripts, detailed action items, various export formats, and even AI chat for asking about past meetings. The on-premise option is nice for privacy needs, and you can earn bonus time through referrals or feedback.
Still, the interface is confusing, onboarding is minimal, and key tools are paywalled. Transcripts sometimes miss subtlety, and notifications aren’t always reliable.
Try Mymeet.ai: Mymeet.ai
Upsides
- Broad feature set covering transcripts, cleanup, exports
- Good privacy with on-premise option
- Referral program for bonus minutes
Downsides
- Unintuitive UI and learning curve
- Key features only for higher-tier plans
- Occasional inaccuracies in summaries
- No annual savings or free trial, and free plan is tight
Subscription info
- Free: 180 min/month, limited features
- Lite: $8/month
- Pro: $25/month
- Ultra: $43/month
- Paid tiers required for most advanced AI features
Sembly AI – Lots of Power for Large Teams
Ideal for compliance-heavy organizations but can be complex and pricey.
Sembly AI is serious about covering every meeting detail-multi-speaker transcription, comprehensive analytics, compliance, and task extraction. It connects with all the usual suspects (Zoom, Teams, Google Meet, and Webex), offers a chatbot assistant, and imports just about any recording.
This works especially well for larger companies that want analytics and security stamped into every step. For smaller teams, it’s complicated and the free plan is quite limited. The interface is packed, and the credit-card-required signup is a hassle.
See more: Sembly AI
What it does best
- Accurate transcription, even with noisy, multi-speaker calls
- Works with all major meeting platforms and uploads
- Extracts tasks and sends reminders with deadlines
- Advanced compliance (GDPR, SOC 2 Type II)
Challenges
- Sign-up process requires a credit card
- Free plan allows just 60 minutes per month
- Delays between meeting and transcript delivery
- More rigid and complex than most other solutions
Plans and pricing
- Personal: Free, 60 min/month (card required)
- Professional: $15/user/month
- Team: $29/user/month
- 7-day free trial on paid plans; annual discount available
Avoma – If You Want the Full Sales Stack
Highly detailed, advanced meeting analytics and CRM automation-if you invest the time.
Avoma stands out for sales and customer ops teams needing more than just notes: think AI-driven call notes, live transcript searching, CRM syncing, and even deal risk analysis. For those who want to dissect every call, Avoma delivers.
But there’s a big learning curve. The interface has a lot going on and even basic functions require some training. Most highlights come after extensive setup. If you’re not working in sales or revenue, this one can feel too bulky.
Test Avoma: Avoma
Why it’s interesting
- Tailor-made for sales teams, with deep CRM and analytics integrations
- Searchable call library and advanced note-taking
- Real productivity increases reported over time
- Pricing is modular for large orgs
Reasons to pause
- Onboarding isn’t beginner friendly
- Navigation is laggy with lots of menu hopping
- Accuracy fluctuates for accents or detailed discussions
- Most value comes from time invested in setup
Subscriptions
- Free Basic plan (limited to 1:1 meetings)
- Starter: $24/month
- Plus: $59/month
- Business: $99/month, with $25–$35 add-ons
- 14-day free trial
Fireflies.ai – Comprehensive, But Demanding
Impressive features and integrations, but requires patience and effort.
Fireflies.ai tries to be the “everything” platform for meeting capture and workflow automation. It supports bulk uploads, all major video platforms, lots of analytics, CRMs, Slack and more. Security is robust and you even get a smart recap bot.
However, the interface gets busy quickly, and onboarding takes time. Accuracy is decent in clear audio but struggles with noise or multiple speakers. Support can be slow, and the free tier is quite limited.
Test Fireflies.ai: Fireflies.ai
What’s good
- Covers Zoom, Teams, Google Meet, more
- Good summaries and speaker analytics
- Huge library of integrations
Drawbacks
- Complicated UI, steep for new users
- Free plan cuts off storage and features
- Sometimes slow transcript processing
Price points
- Free: limited summaries, 800 mins storage
- Pro: $10/seat/month (annual)
- Business: $19/seat/month (annual)
- Enterprise: $39/seat/month
- 7-day trial for Business plan
Fast Takes – Other AI Meeting Minute Tools
A few more I tried out:
- Tactiq: Chrome-based, but summaries can be inconsistent.
- Krisp: Super noise reduction, but not built for deep minutes.
- Gong: Fantastic call analytics, but aimed at big enterprise.
- Fathom AI Notetaker: Good for individuals, light on integrations.
- Read AI: Solid insights but weak at minute exporting.
- Meeting.ai: Nice look, features still developing.
- Notta: Fairly accurate, but the interface can trip you up.
- Trint: Quick to process, shallow meeting-specific features.
- Rev: Strong human-powered summaries, but slow.
- Temi: Cheap option with less accurate speaker labels.
- Sonix: Wide language support, but confusing navigation.
In Summary
Finding the right AI meeting minutes generator alternative comes down to your team’s actual workflow. Some platforms offer an almost overwhelming roster of features, while others keep things minimal and easy but lack real automation. UI complexity, accuracy with multiple speakers or languages, integration depth, and price all matter.
I’ve found that a tool like Sonnet AI offers the best compromise-strong automation, accurate instant notes, easy sharing, and CRM-ready outputs-without needing to wrestle with heavy menus or spend weeks on setup. For teams who value both speed and substance in their meetings, prioritizing clear, actionable notes over checklists of options is the way to go.
As the market continues to evolve, keep an eye out for tools that actually make your life easier, not just more “high-tech.” And if you try any of these or others, let me know what your experience has been. Good luck streamlining your meetings!
Top comments (0)