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Sabir Sheikh
Sabir Sheikh

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Complete Guide: Sending Google Form Data to Salesforce Using Webhooks

Introduction
Webhooks provide a powerful way to connect Google Forms with Salesforce in real-time. This guide walks through the entire process from setup to implementation, including troubleshooting tips.

Section 1: Prerequisites
Before beginning, ensure you have:

  1. Google Workspace account (for Google Forms and Apps Script)
  2. Salesforce account with API access enabled
  3. Basic understanding of:
  4. Google Apps Script (JavaScript-based)
  5. Salesforce REST API
  6. Webhook concepts

Section 2: Implementation Steps

Step 1: Create Your Salesforce Webhook Endpoint
In Salesforce Setup, navigate to:

Setup → Develop → Apex Classes
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Create a new Apex REST class:

@RestResource(urlMapping='/form-submissions/*')
global class GoogleFormWebhook {
    @HttpPost
    global static void handleFormSubmission() {
        RestRequest req = RestContext.request;
        Map<String, Object> formData = (Map<String, Object>)JSON.deserializeUntyped(req.requestBody.toString());

        // Process data and create Salesforce records
        Lead newLead = new Lead(
            FirstName = (String)formData.get('firstName'),
            LastName = (String)formData.get('lastName'),
            Email = (String)formData.get('email'),
            Company = (String)formData.get('company')
        );
        insert newLead;
    }
}
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Deploy the class and note your endpoint URL:
https://yourdomain.my.salesforce.com/services/apexrest/form-submissions

Step 2: Configure the Google Form Webhook

Open your Google Form → Click "⋮" → Script Editor
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Paste this script:

function onFormSubmit(e) {
  const webhookUrl = 'YOUR_SALESFORCE_ENDPOINT_URL';
  const authToken = 'YOUR_SALESFORCE_SECURITY_TOKEN';

  const headers = {
    "Authorization": "Bearer " + authToken,
    "Content-Type": "application/json"
  };

  const payload = {
    "firstName": e.namedValues['First Name'][0],
    "lastName": e.namedValues['Last Name'][0],
    "email": e.namedValues['Email'][0],
    "company": e.namedValues['Company'][0]
    // Add other form fields as needed
  };

  const options = {
    "method": "POST",
    "headers": headers,
    "payload": JSON.stringify(payload),
    "muteHttpExceptions": true
  };

  try {
    const response = UrlFetchApp.fetch(webhookUrl, options);
    Logger.log("Submission success: " + response.getContentText());
  } catch (error) {
    Logger.log("Error: " + error.toString());
  }
}
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Step 3: Set Up the Trigger
In the Apps Script editor:


Go to Edit → Current project's triggers
Click + Add Trigger
Configure:
Function to run: onFormSubmit
Event: "On form submit"
Failure notifications: Daily

Step 4: Test the Integration
Submit a test form
Check:
Apps Script logs (View → Logs)
Salesforce debug logs (Setup → Debug → Logs)
Verify the new Lead record appears in Salesforce

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