35 ChatGPT Prompts for Home Inspectors (Claude, ChatGPT & DeepSeek)
You just finished a 4-hour inspection on a 1960s colonial. 247 line items in Spectora. Twenty-three require narrative descriptions that explain what the defect is, why it matters, what the buyer should do about it, and how to say it in plain language without scaring them into walking away or letting them walk into a money pit.
That's 23 separate pieces of writing. Multiplied by 15 inspections a week.
The home inspector's deliverable IS the report. Every other profession on this site writes documentation about work they've already done. You write the work itself — and the quality of your narrative is the quality of your service.
These 35 prompts address the high-frequency writing tasks for certified home inspectors: report narratives, client communications, agent relationship management, and marketing. They work with Claude, ChatGPT, and DeepSeek. Replace the bracketed fields and cut your post-inspection writing time in half.
Why Report Narrative Writing Is the Inspector's Biggest Time Drain
A 2024 InterNACHI survey found that home inspectors spend an average of 2.5–4 hours on report writing per inspection. For a 10-inspection week, that's 25–40 hours of writing — half of a full workweek spent describing defects in a format that won't generate callbacks or complaints.
The challenge isn't knowing what's wrong with the house. It's translating complex technical findings into language that a first-time homebuyer can understand, an agent can communicate to their client, and a seller can dispute without success.
Spectora's AI Comment Assist feature was the first sign that the industry recognized this problem. These prompts go further — covering every writing scenario a home inspector faces, from the report to the thank-you email to the Google review request.
Category 1: Inspection Report Narratives
The report is your product. These prompts generate the narrative descriptions that turn a checkbox into an explanation a buyer can act on.
Prompt 1 — Roof Defect Narrative
Write a home inspection report narrative for a roof defect.
Defect observed: [DESCRIBE — e.g., "granule loss on approximately 40% of asphalt shingles, concentrated on south-facing slope"]
Location: [WHERE ON ROOF — front slope, rear, all sections]
Severity classification: [SAFETY HAZARD / IMMEDIATE REPAIR / MONITOR / INFORMATIONAL]
Why it matters: [PLAIN LANGUAGE EXPLANATION — what happens if not addressed]
Recommended action: [SPECIFIC — e.g., "evaluate by licensed roofing contractor for repair or replacement," include urgency if applicable]
Estimated lifespan remaining if known: [OR OMIT]
Professional narrative format matching Spectora/HomeGauge report style. Client-facing. Under 150 words. No alarming language — factual and professional.
Prompt 2 — Foundation / Structural Defect Narrative
Write an inspection report narrative for a foundation or structural defect.
Defect observed: [DESCRIBE — e.g., "horizontal crack in poured concrete foundation wall, approximately 14 feet long, with evidence of water seepage at base of crack"]
Location: [WHERE IN STRUCTURE]
Severity: [CLASSIFICATION — safety, immediate repair, monitor, informational]
What causes this type of defect: [BRIEF EXPLANATION — soil pressure, settlement, moisture — plain language]
Why it matters: [CONSEQUENCE IF LEFT UNADDRESSED]
Recommended action: [SPECIFIC REFERRAL — e.g., "structural engineer evaluation recommended before purchase"]
Disclosure note: [IF APPLICABLE — e.g., "recommend requesting seller disclosure on prior repairs"]
Conservative, factual tone. Never diagnose cause with certainty — inspectors observe, not engineer. Under 200 words.
Prompt 3 — Electrical Panel Defect Narrative
Write an inspection report narrative for an electrical panel defect.
Defect observed: [DESCRIBE — e.g., "Federal Pacific Stab-Lok panel observed, known for increased fire risk due to breaker failure to trip under overload conditions" / "double-tapped breakers at 8 locations" / "unprotected breaker openings"]
Location: [PANEL LOCATION — basement, utility room, garage]
Severity: [SAFETY HAZARD / IMMEDIATE REPAIR / MONITOR]
Why it matters: [FIRE OR SAFETY RISK IN PLAIN LANGUAGE — no jargon]
Recommended action: [SPECIFIC — evaluation by licensed electrician, replacement if applicable]
Buyer guidance: [WHAT TO DO BEFORE CLOSING / AFTER CLOSING]
Safety issues require clear language without causing panic. Under 150 words.
Prompt 4 — HVAC System Defect Narrative
Write an inspection report narrative for an HVAC defect.
System type: [FURNACE / HEAT PUMP / CENTRAL AC / BOILER — age if known]
Defect observed: [DESCRIBE — e.g., "heat exchanger shows signs of cracking per visual inspection through access panel" / "AC compressor short-cycling, did not complete full cooling cycle during test" / "filter severely restricted, unit running without adequate airflow"]
Severity: [CLASSIFICATION]
Why it matters: [CONSEQUENCE — CO risk / premature failure / comfort issue]
Recommended action: [SPECIFIC — HVAC technician evaluation, scope of work]
Age context: [IF NEAR END OF LIFE — e.g., "unit is 19 years old; average lifespan is 15–20 years; budget for replacement"]
Technical but accessible. Under 150 words.
Prompt 5 — Water Intrusion / Basement Moisture Narrative
Write an inspection report narrative for water intrusion or moisture evidence.
Observations: [DESCRIBE FINDINGS — e.g., "efflorescence on block foundation walls" / "staining on drywall above basement floor level" / "sump pump with evidence of recent operation"]
Location: [WHERE IN HOME]
Severity: [MONITOR / IMMEDIATE REPAIR / SAFETY]
What this evidence indicates: [PLAIN LANGUAGE — prior or active water entry, humidity issue, grading problem]
What may have caused it: [PROBABLE SOURCE — exterior grading, gutter discharge, foundation crack]
Recommended action: [SPECIFIC — monitor, waterproofing evaluation, gutter correction, sump pit inspection]
Buyer note: [E.g., "further evaluation recommended before closing to determine if active or historic"]
Under 150 words. Do not characterize as "fixed" or "not a problem" — describe what was observed.
Prompt 6 — Plumbing Defect Narrative
Write an inspection report narrative for a plumbing defect.
Defect: [DESCRIBE — e.g., "active leak at supply valve under kitchen sink" / "polybutylene piping throughout, known for increased failure risk" / "water heater at or beyond expected service life, corrosion at anode rod location"]
Location: [WHERE IN HOME]
Severity: [IMMEDIATE REPAIR / MONITOR / INFORMATIONAL]
Why it matters: [DAMAGE RISK / WATER DAMAGE POTENTIAL / SAFETY]
Recommended action: [SPECIFIC — licensed plumber evaluation, repair, replacement]
Urgency note: [IF ACTIVE LEAK — "recommend repair prior to closing" / "turn off water supply to fixture until repaired"]
Under 150 words. Active leaks are urgent — reflect that without catastrophizing.
Prompt 7 — Attic / Insulation Defect Narrative
Write an inspection report narrative for an attic or insulation finding.
Finding: [DESCRIBE — e.g., "inadequate attic insulation, approximately R-11 observed, current code requires R-38 for this climate zone" / "evidence of prior roof leak at ridge, insulation compressed and discolored" / "bathroom exhaust fan venting into attic rather than exterior"]
Location: [ATTIC / CRAWLSPACE / WALL CAVITY]
Severity: [INFORMATIONAL / MONITOR / IMMEDIATE REPAIR]
Consequence: [ENERGY LOSS / MOISTURE DAMAGE / AIR QUALITY ISSUE]
Recommended action: [SPECIFIC — insulation contractor, exhaust fan rerouting, HVAC contractor if applicable]
Cost context: [OPTIONAL — "insulation upgrade is a moderately priced improvement that typically reduces energy costs"]
Under 150 words.
Category 2: Client-Facing Defect Explanations
These prompts turn the technical details into plain language that buyers who aren't construction professionals can understand and act on.
Prompt 8 — Complex Finding Simplified Explanation
Explain the following home inspection finding to a first-time homebuyer with no construction background.
Technical finding: [PASTE YOUR TECHNICAL DESCRIPTION]
What it means in plain language: [EXPLAIN WHAT IT IS AND WHY IT EXISTS]
Is this serious? [HONEST ASSESSMENT — safety risk / costly repair / minor maintenance / cosmetic]
What happens if it's not fixed: [REALISTIC CONSEQUENCE]
What to do: [SPECIFIC BUYER GUIDANCE — negotiate repair, request credit, hire specialist, accept and plan for maintenance]
What NOT to do: [E.g., "don't waive the specialist evaluation" / "this is not a DIY repair"]
Reassuring but honest tone. The goal is an informed buyer, not a scared one or a naive one. Under 200 words.
Prompt 9 — Report Summary Email to Buyer
Write a report summary email to a buyer after their home inspection.
Inspector name: [NAME]
Property address: [ADDRESS]
Top 3-5 most significant findings: [LIST — brief descriptions of the major items]
Key safety issues identified: [IF ANY — highlight separately]
Overall tone: [HONEST ASSESSMENT — e.g., "typical for a home of this age and type" / "several items need attention before closing"]
Next steps recommended: [WHAT BUYER SHOULD DO — review full report, consult specialists for flagged items, discuss with agent]
Availability for questions: [YOUR CONTACT INFO AND AVAILABILITY]
Professional, warm, and organized. This email often determines if a buyer reads the full report. Under 300 words.
Prompt 10 — Verbal Script for Explaining a Scary Finding
Write a verbal script for explaining a significant but manageable finding to a client at the inspection.
Finding: [DESCRIBE — e.g., "the main electrical panel is a Federal Pacific that should be evaluated" / "there's evidence of prior water intrusion in the basement that's since been addressed"]
Client's likely reaction: [DESCRIBE — scared / confused / ready to walk away]
How to frame it honestly: [NOT MINIMIZING, NOT CATASTROPHIZING — what it actually is]
What questions the client might ask: [ANTICIPATE 2-3 QUESTIONS AND ANSWERS]
Closing reassurance: [WHAT THE CLIENT SHOULD TAKE AWAY — this is knowable, actionable, manageable]
Conversational language. Not a script to read word for word — talking points for a confident verbal explanation. Under 250 words.
Prompt 11 — Pre-Inspection Preparation Email
Write a pre-inspection preparation email for a home buyer.
Property type: [SINGLE FAMILY / CONDO / TOWNHOME / MULTI-FAMILY]
Inspection date and time: [DATE/TIME]
Address: [ADDRESS]
What to bring: [ID, questions, notebook, phone for photos]
What to expect during the inspection: [DURATION — typically 2.5-4 hours, what the inspector will do]
Client participation guidance: [E.g., follow along in the last 30 min for the walkthrough / feel free to ask questions as we go]
Report delivery: [WHEN THEY WILL RECEIVE THE REPORT — e.g., within 24 hours via Spectora]
Contact information: [YOUR PHONE / EMAIL]
Professional and reassuring. This sets expectations and increases client satisfaction. Under 250 words.
Category 3: Real Estate Agent Communication
Agents are your referral source. These prompts manage the agent relationship professionally and protect you from disputes.
Prompt 12 — Introduction Email to a New Real Estate Agent
Write a cold introduction email to a real estate agent I have not worked with before.
My name: [NAME]
My certifications: [InterNACHI CMI / ASHI CHI / STATE LICENSE — list]
My specialty or differentiator: [E.g., same-day reports, infrared camera, sewer scope, 5-year workmanship guarantee on report]
Why I'm reaching out: [SAW THEM AT OPEN HOUSE / MUTUAL REFERRAL / LOCAL MARKET RESEARCH]
What I want: [INVITATION TO BE ADDED TO THEIR VENDOR LIST / COFFEE MEETING / QUICK CALL]
My contact: [PHONE / EMAIL / BOOKING LINK]
Short, not salesy. Agents get dozens of vendor emails. Lead with the value, ask for one small next step. Under 150 words.
Prompt 13 — Post-Inspection Thank You to Agent
Write a thank you note to a real estate agent who referred an inspection.
Agent name: [NAME]
Client referred: [FIRST NAME ONLY for privacy]
Property type: [BRIEF — ranch home / 1980s colonial / condo]
Brief positive note about the inspection: [E.g., "nice home, straightforward inspection"]
Your commitment: [E.g., "I'll have the report to your client within 4 hours"]
Reinforce the relationship: [E.g., "always happy to answer questions if your clients call after reviewing the report"]
Short and warm. The goal is the next referral. Under 100 words.
Prompt 14 — Response to an Agent's Dispute About a Finding
Write a professional response to a real estate agent disputing one of my inspection findings.
Agent's complaint: [DESCRIBE — e.g., "the seller says that roof issue has already been repaired" / "you're making my buyers walk away over a small issue" / "that water stain is from years ago, it's not a current problem"]
Your position: [WHAT WAS OBSERVED AND DOCUMENTED]
Your obligation: [EXPLAIN INSPECTOR'S ROLE — we document what we observe; we are hired by the buyer, not the transaction]
Tone: [Firm, professional, not defensive — you documented accurately and your report speaks for itself]
Do not apologize for findings. Do not alter the report under agent pressure. Under 200 words.
Prompt 15 — Inspection Delay Notification
Write an inspection delay notification to a real estate agent and buyer.
Reason for delay: [WEATHER / UTILITY ACCESS ISSUE / ACCESS PROBLEM / INSPECTOR EMERGENCY]
Original scheduled time: [TIME]
New estimated completion time: [TIME OR "TBD"]
Impact on report delivery: [UPDATED DELIVERY TIMELINE]
What needs to happen to proceed: [IF APPLICABLE — utility access needed, reschedule request]
Apology: [BRIEF, SINCERE — not excessive]
Contact for questions: [PHONE NUMBER]
Under 100 words. Quick, professional, actionable.
Category 4: Client Reviews and Testimonials
Prompt 16 — Google Review Request Email
Write a post-inspection review request email for a home inspection client.
Client name: [NAME]
Property address: [ADDRESS — or just "your new home" for privacy]
Inspector name: [NAME]
Inspection outcome: [POSITIVE — e.g., "glad we could give you a clear picture of the home"]
Google Business profile link: [LINK]
Short, genuine, non-pushy. Thank the client, mention that reviews help other buyers find an honest inspector, include the link. Under 75 words.
Prompt 17 — Response to a Negative Review
Write a professional response to a negative review of a home inspection business.
Review text: [PASTE THE REVIEW]
What the reviewer is upset about: [YOUR ASSESSMENT — e.g., buyer wanted fewer findings, buyer blamed inspector for deal falling through, minor scheduling issue]
Our response approach: [ACKNOWLEDGE / CLARIFY — not apologize for findings / offer private resolution]
Calm, professional. Do not be defensive or sarcastic. Do not reveal client information. Invite private resolution. Under 100 words.
Prompt 18 — Testimonial Request for Website
Write a testimonial request message to a happy client for use on my website.
Client name: [NAME]
Inspection outcome: [WHAT WAS POSITIVE — found important issues / report was thorough / inspector was thorough and explained everything]
Specific ask: [A SENTENCE OR TWO about the experience — what stood out, what gave them confidence]
Website page: [DESCRIBE WHERE TESTIMONIAL WOULD APPEAR — "home page" / "about us" / "testimonials section"]
Format: [NAME + GENERAL LOCATION ONLY — no address for privacy]
Friendly, specific, easy to say yes to. Under 75 words.
Category 5: Marketing and Business Development
Prompt 19 — Google Business Profile Description
Write a Google Business Profile description for a home inspection company.
Company name: [NAME]
Location served: [CITY AND SURROUNDING AREA]
Certifications: [InterNACHI, ASHI, state license, specialty certs — list]
Specialties: [E.g., older homes, mold testing, sewer scope, infrared thermal imaging, new construction]
Report delivery: [TIMING — e.g., "same-day digital report via Spectora"]
Years in business: [#]
What makes you different: [YOUR DIFFERENTIATOR]
Professional, keyword-aware, and trust-building. Include "home inspector in [CITY]" naturally. Under 250 words.
Prompt 20 — Social Media Educational Post
Write a social media post educating homebuyers about a home inspection topic.
Topic: [E.g., "5 things a home inspector checks that buyers always miss" / "what's the difference between a safety hazard and a monitor item" / "why you should always be present at the inspection" / "what federal pacific panels are and why they matter"]
Platform: [INSTAGRAM / FACEBOOK / LINKEDIN — adjust tone]
Key takeaway: [THE ONE THING YOU WANT READERS TO REMEMBER]
CTA: [E.g., "Book your inspection at [LINK]" / "Call us before you close"]
Educational, not salesy. Under 150 words. Establish authority without criticizing other inspectors.
Prompt 21 — Website About Page
Write an About Us page for a home inspection website.
Inspector name(s): [NAME(S)]
Certification(s): [LIST — InterNACHI CMI, ASHI, STATE LICENSE, SPECIALTY CERTIFICATIONS]
Years in business: [#]
Background: [PRIOR CAREER if relevant — contractor, trades, military, engineering]
Service area: [CITY/REGION]
Philosophy: [WHAT YOU BELIEVE ABOUT THE HOME INSPECTION PROCESS — e.g., "your most expensive purchase deserves the most honest inspection"]
What clients say about working with you: [BRIEF TESTIMONIAL THEMES]
Professional, personal, and trust-building. Buyers hire the inspector, not just the company. Under 400 words.
Prompt 22 — New Construction Inspection Marketing Post
Write a marketing message explaining the value of a new construction home inspection.
Common objection: "It's brand new — why would I get an inspection?"
Counter-argument: [NEW CONSTRUCTION IS NOT PERFECT — code violations, framing errors, missed details before drywall]
What a new construction inspection catches: [3-4 SPECIFIC EXAMPLES — e.g., reversed HVAC duct zones, missing insulation behind walls, grade violations]
When to schedule: [PHASE INSPECTIONS VS. FINAL WALKTHROUGH — explain the value of each]
CTA: [E.g., "Schedule your pre-drywall and final phase inspection before your builder's warranty expires"]
Educational tone. Under 200 words. This is your highest-value upsell.
Category 6: Business Operations
Prompt 23 — Client Callback Script for Post-Report Questions
Write talking points for a callback to a home inspection client who has questions about the report.
Client concern type: [DESCRIBE — "scared about the electrical panel finding" / "doesn't understand what 'monitor' means" / "wants to know if they should still buy the house"]
Your role: [EXPLAIN — you document and inform, not recommend whether to buy]
How to clarify the finding: [PLAIN LANGUAGE EXPLANATION OF THE SPECIFIC ITEM]
Referral recommendation: [WHO TO CALL FOR THE SPECIFIC CONCERN — licensed electrician, structural engineer, HVAC tech]
Closing: [REASSURANCE — this is information to help them make a good decision]
Conversational, helpful. Under 250 words. You are the expert they trusted — be worth calling.
Prompt 24 — Dispute Response Letter for Claims
Write a professional response to a client making a claim against a home inspection.
Client claim: [DESCRIBE — e.g., "the inspector missed the roof issue that is now leaking" / "I found mold that wasn't in the report"]
Our documented findings: [WHAT WAS IN THE REPORT — reference specific language]
Scope of inspection limitations: [APPLICABLE STANDARDS — ASHI or InterNACHI standards of practice, visual only, accessible areas only]
Our position: [FACTUAL, CALM — what was inspectable, what was observed, what the report stated]
Resolution offered: [REVIEW OF REPORT / REINSPECTION / E&O CLAIM PROCESS — if applicable]
Do not admit fault in the letter. Do not be hostile. Reference your Standards of Practice. Under 350 words. May need attorney review before sending.
Prompt 25 — Contract Addendum for Sewer Scope or Specialty Service
Write a service description and scope addendum for a specialty inspection service.
Service: [SEWER SCOPE / MOLD TESTING / RADON TESTING / INFRARED THERMAL IMAGING / WELL WATER TESTING]
What the service includes: [DESCRIPTION — what will be inspected and how]
What the service does not include: [LIMITATIONS — e.g., "sewer scope evaluates accessible main line only; lateral connections are not within scope"]
Method: [HOW THE INSPECTION IS PERFORMED]
Reporting: [WHAT THE CLIENT RECEIVES — video, written report, lab results]
Additional cost: [$AMOUNT]
Authorization: [CLIENT SIGNATURE LINE]
Clear scope definition reduces disputes. Under 200 words.
Category 7: Bonus High-Value Scenarios
Prompt 26 — Seller Inspection Report Narrative (Pre-Listing Inspection)
Write a home inspection report narrative for a SELLER-commissioned pre-listing inspection.
Finding: [DESCRIBE THE ISSUE]
Seller guidance: [WHAT THE SELLER CAN DO BEFORE LISTING — repair, disclose, price adjustment]
Listing price impact: [FRAME AS INFORMATION — "this item will likely appear in a buyer's inspection; addressing it before listing typically returns more than its cost in negotiating position"]
Disclosure recommendation: [RECOMMEND DISCLOSING TO AGENT]
Pre-listing reports serve sellers, not buyers. The framing is proactive opportunity, not alarm. Under 150 words.
Prompt 27 — 11-Month Warranty Inspection Communication
Write a marketing message for homeowners about the 11-month new construction warranty inspection.
What the 11-month inspection is: [EXPLAIN — builder warranty expires at 12 months; an inspection at month 11 identifies defects to claim before warranty ends]
Common items found: [E.g., HVAC issues, improper grading, window seal failures, exterior caulking failures, sticking doors/windows]
How to schedule: [YOUR BOOKING LINK OR CONTACT]
Urgency: [THIS WINDOW CLOSES — if they miss month 12, builder has no obligation]
Targeted to homeowners who bought new construction 10-12 months ago. Under 200 words.
Prompt 28 — Radon Test Results Explanation
Write a client explanation for radon test results.
Test result: [PICOCURIES PER LITER — e.g., 4.2 pCi/L]
EPA action level: 4.0 pCi/L
Result interpretation: [BELOW ACTION LEVEL / AT ACTION LEVEL / ABOVE ACTION LEVEL — be precise]
What radon is: [PLAIN LANGUAGE — 30 seconds of explanation]
What this result means for this home: [SPECIFIC GUIDANCE]
Recommended action: [SPECIFIC — no action needed / mitigation system evaluation / EPA guidance to contact certified mitigator]
Long-term risk context: [FACTUAL — EPA estimates, not alarming]
Under 200 words. Clients panic at the word "radon." A clear explanation reduces that while informing them accurately.
Prompt 29 — InterNACHI Business Listing Profile Description
Write a professional profile description for an InterNACHI or ASHI inspector directory listing.
Inspector name: [NAME]
Company name: [COMPANY]
Certification level: [CMI / CERTIFIED INSPECTOR / ASSOCIATE INSPECTOR]
Years in business: [#]
Service area: [LOCATION]
Specialties: [E.g., older homes, commercial, new construction, infrared, sewer scope]
Differentiator: [WHAT MAKES YOU THE RIGHT CHOICE]
CTA: [BOOK ONLINE AT [LINK] / CALL [PHONE]]
Professional, concise, keyword-aware. Under 200 words.
Prompt 30 — Inspector Referral to Specialist Letter
Write a professional referral note recommending a specialist for a finding beyond inspection scope.
Finding: [DESCRIBE — e.g., "evidence of foundation movement requiring structural evaluation" / "possible asbestos-containing material in textured ceiling requiring professional sampling"]
Why this exceeds inspection scope: [VISUAL INSPECTION ONLY / REQUIRES LABORATORY ANALYSIS / REQUIRES ENGINEERING ASSESSMENT]
Specialist recommended: [TYPE — structural engineer, licensed plumber, environmental assessor, HVAC technician]
What the specialist evaluation should address: [SPECIFIC QUESTIONS YOU WANT ANSWERED]
Urgency: [BEFORE CLOSING / WITHIN 30 DAYS / AT CLIENT'S DISCRETION]
Under 150 words. This protects you legally and helps the buyer act decisively.
Prompt 31 — Annual Home Maintenance Checklist Letter
Write a seasonal home maintenance checklist letter for a past inspection client.
Season: [SPRING / FALL / WINTER / SUMMER]
Client name: [NAME — or "Dear homeowner"]
Top 5-7 maintenance items for this season: [SPECIFIC — e.g., "Inspect roof after winter for lifted shingles" / "Service HVAC before heating season" / "Clear gutters after leaves fall" / "Test smoke and CO detectors, replace batteries"]
Why this matters: [ONE LINE PER ITEM — consequence of neglect]
Your offer: [ANNUAL CHECK-UP INSPECTION / REFERRAL TO TRUSTED CONTRACTORS / JUST A THANK YOU]
Valuable, non-sales. This touchpoint generates referrals and repeat business. Under 350 words.
Prompt 32 — Testimonial for Agent's Website
Write a brief professional testimonial an agent could use on their website that references the home inspection experience.
Context: [INSPECTION SCENARIO — first-time buyer / tight market / complex property / new construction]
Inspector contribution to the transaction: [HOW THE INSPECTION ADDED VALUE — identified issues, provided clear report, supported negotiation, gave buyer confidence]
How to frame for agent: [THIS REFLECTS ON THE AGENT'S JUDGMENT IN SELECTING A QUALITY INSPECTOR]
Write 2-3 versions of 50-75 words each. Different tones: reassuring, professional, practical.
Prompt 33 — Response to a Referral Partner Who Sends Low-Volume Work
Write a message to a real estate agent who has referred one or two inspections and hasn't sent more.
Context: [I WANT TO STAY TOP-OF-MIND WITHOUT SEEMING DESPERATE]
Reason to reach out: [SEASONAL / MARKET UPDATE / NEW CAPABILITY — infrared camera, expanded service area]
Value reminder: [WHAT YOU OFFER THAT OTHERS DON'T]
Ask: [SOFT — e.g., "would love to work with more of your buyers if the timing ever works out"]
Short, not needy. Under 100 words.
Prompt 34 — FAQ Page Answer: "What happens if you find something terrible?"
Write the answer to the most common buyer question: "What happens if you find something really bad?"
Context: This appears on a home inspection company FAQ page.
Honest answer: [Include: inspectors find problems regularly / most problems are addressable / the report gives buyers leverage / knowledge protects them either way / they should not be afraid to inspect]
Examples of "bad" vs. "terrible": [Frame the range — cosmetic issues / deferred maintenance / significant issues / safety hazards / deal-breakers]
Our role: [We find and document — the buyer and their agent decide what to do with the information]
Closing: [Why it's always better to know]
Under 300 words. This is a persuasion piece — hesitant buyers need reassurance to book.
Prompt 35 — End-of-Year Business Review for Home Inspection Company
Write an end-of-year business performance summary for a home inspection company.
Year: [YEAR]
Total inspections completed: [NUMBER]
Revenue: [$TOTAL — or OMIT for privacy]
New agent referral relationships started: [NUMBER]
Google review count added: [NUMBER, CURRENT TOTAL RATING]
New services added: [E.g., sewer scope, mold testing, expanded service area]
Client satisfaction highlights: [TESTIMONIALS / REVIEW THEMES]
Goals for next year: [3-4 SPECIFIC GOALS — revenue, service expansion, referral partnerships, certifications]
Internal business document. Professional, reflective, forward-looking. Under 400 words.
Start With These Three
If you're new to using AI for inspection documentation, start here:
- Prompt 1 — Roof defect narrative. Take your next inspection and run the top 5 roof findings through this prompt. Cut narrative writing time from 45 minutes to 10.
- Prompt 8 — Complex finding simplified explanation. Use it after every significant finding to prepare for the client walkthrough.
- Prompt 12 — Introduction email to a new real estate agent. Send 5 this week. You need 10 active referral agents. This is how you build them.
The rest of the prompts build the complete inspector documentation and marketing system. One category at a time.
Get the Complete Home Inspector AI Toolkit
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Works with Claude, ChatGPT, and DeepSeek. Copy-paste ready. No AI expertise required.
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