How to Export Exchange Mailbox to PST method ?

Sometimes you have to export the Exchange mailboxes to PST files while an Exchange administrator. You would have to export mailboxes to PST for numerous reasons. Here are some such justifications:

• The mailbox is to be exported to PST for backup because a user departed the firm.
• The user has surpassed the mailbox quota; you must export or archive the user's mailbox data to PST for safekeeping.
• You must export the mailboxes (those are not being transferred) to PST for security following migration to another server.
• Moving to Office 365 calls for exporting the mailboxes to PST.

Various approaches of exporting mailboxes from Exchange Server to PST file format will be covered in this article.

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Techniques for PST export of exchange mailboxes

Various techniques with stepwise directions to export mails from Exchange Server to PST file format will be discussed here.

Export Mailbox from Microsoft Outlook to PST
Outlook options let you export user mailbox from the set Outlook profile to PST file format. Use the advice below:

Note: Make sure the disk has enough capacity to save the PST file and Outlook has configured the user profile before moving forward.

• Outlook Open File. Click on File first then Open & Export.

• Click Import/Export.
• Click on Export to a file then Next.
• Click Next then Outlook Data File (.pst).
• Choose the mailbox to export. Verify the chosen Include Subfolders option.
• Click Filters if you wish to filter the mailbox data. Choose the filtering possibilities after that.
• Click Next once finished or alternatively if you wish not to filter the data.
• Choose where you wish to save the PST file. Choose the duplicate or overwite option as well. Once ready, click Finish.

Outlook might crash if you export many mailboxes, hence the above approach is perfect for exporting just few mailboxes. One can also do the process on the user's computer. Should administrative wish to export the mailbox, they must set user profile in Outlook and get the credentials of the user.

Exchange Admin Center (EAC) export mailbox to PST

The Exchange Admin Center (EAC) let you export Exchange Server mailboxes to PST. Still, the export account has to be assigned the Import/Export role. Use these guidelines to choose the role:

Click on Permissions then Admin Roles after login to the Exchange Admin Center (EAC).

To establish the administrative role, click Plus (+).
Name the role and click the Plus (+) button to add the others.
Add the roles Mailbox Import Export.
Click Plus (+) next to add the members. Click Save once you've completed.
You cannot export to a drive, hence you also have to establish a network path or share on the server or the site that you will be exporting the PST to. The share attributes should feature an Active Directory group Exchange Trusted Subsystem with complete folder and share permissions.

Export the mailboxes following the below after the aforesaid requirements are satisfied:

• Click Recipients once the Exchange Admin Center (EAC) opens.
• Click on mailboxes to choose the exporting mailbox.
• Click on Export to PST file after More Options (three dots) button.
• Click Next once you decide whether to export the archive or the mailbox alone.
• Click Next then enter the file share to export the PST file to.
• When the export is finished, choose the option to send emails then click Finish.

One mailbox can be exported to PST at a time using the EAC. It also lacks filtering choices.

Export Mailboxes to PST with a Third-Party EDB Converter Tool

Using a third-party EDB to PST converter tool, such Converter for EDB, would help you to simplify and speed the export process. With no size constraint, this utility lets you open offline databases from any version of Exchange Server as well as live databases. After browsing the data stores using a full HTML preview and Outlook-like interface, then finely export EDB data to PST and other file formats. User mailboxes, user archives, shared mailboxes, disabled mailboxes, public folders, and even deleted objects may be exported. With capabilities including parallel export, priority exports, and automatic mailbox matching, the tool lets you easily export the mailboxes straight to a live Exchange Server database or Microsoft 365 tenancy.

Export Mailboxes to PST with Exchange Management Shell (EMS).

Mailboxes from Exchange Server can also be exported from Exchange Server to PST using the Exchange Management Shell (EMS). :

Note: Make sure the above described requirements are satisfied.

• Open the Exchange Management Shell (EMS) using the New-Mailbox Export Request command below.
• New-Mailbox Export Request: Mailbox Name File Path: Uncertain PST file path
• This program will export the designated path the supplied mailbox to.
• The following command will let you export some particular folders.
• New-Mailbox Export Request Mailbox Name: File Path is the unc path to the PST file. Add Folders with Folder Names.
• Regarding the preceding example, just the Inbox folder will be exported.
• Use the Exclude Folders argument with the command (see the example below) to exclude particular directories.
• New-Mailbox Export Request Mailbox Name: File Path is the unc path to the PST file. Exclude Folders: Folder Name
• The Content Filter option allows you to filter mailbox contents depending on particular date (see the example below).
• Content Filter {(Received -lt 'date mm/dd/yyyy>')} New-Mailbox Export Request Mailbox User to Export File path: Unclear path to destination
• Before the designated date, this above command—with the lt option—will export the emails from the mailbox.
• Use the gt (greater than) option (seen below) if you wish to export emails acquired after a specified date.
• Content Filter {(Received -gt "date mm/dd/yyyy>"} New-Mailbox Export Request Mailbox, user to export File path: Uncertain path to target
• Use both lt and gt options if you wish to export the emails inside a given date range (see the example below).
• Content Filter {(Received -lt 'date mm/dd/yyyy>') -and (Received -gt 'date mm/dd/yyyy>'). New- Mailbox Export Request Mailbox: User to export Filepath: Uncertain path to destination
• Use the IsArchive argument with the command (see the below example) if you wish to export simply the user archive.
• Mailbox Name: New-Mailbox Export Request FilePath is the unc path to the PST file. Is Archive:

The above operation can also be scripted to export mailboxes in large numbers. Still, it can affect the server's performance. Furthermore, the database has to be operational and mounted on the Exchange Server before exporting mailboxes using the EMS.

To sum up

Above we have discussed several ways to export Exchange Server's mailboxes to PST. The hand techniques have some restrictions, though. The Outlook approach is appropriate for exporting just small mailboxes since trying to export big mailboxes can cause the program to crash. Using the EAC limits your options to export just one mailbox to PST at a time and leaves no data filtering capability. Although the EMS allows you to export mailboxes in volume, it could affect the server's performance. Using an EDB converter program such as Converter for EDB is the best way to export Exchange mailboxes to PST. From EDB file (online or offline), this program may rapidly and effortlessly export many mailboxes without any size restrictions to PST.