After years of chasing invoices manually, I built a system that covers the entire payment lifecycle — from quoting to chasing to legal escalation.
The free tools are at landolio.com/tools. But the real value is in the templates and sequences I wrote for the situations where a friendly reminder isn't enough.
The problem
Most freelancers have one email: "Hey, just checking if you've had a chance to process my invoice?"
They send it 4 times, get ignored, feel awkward, and eventually write it off. I've seen people lose thousands because they didn't have a proper escalation plan.
What I built
Free tools (always free)
- Invoice Generator — fill in, preview, download PDF
- Payment Reminder Generator — 3 escalation levels, copy-paste
- Late Payment Interest Calculator — statutory interest under UK law
- Should I Chase This Invoice? — urgency scoring + action plan
- Client Tracker — track clients, projects, invoices in browser
Premium packs
Invoice Email Template Pack — £7 (£3.50 with LAUNCH50)
- 12 emails covering every stage: friendly reminder → firm follow-up → formal demand → legal notice
- Each one written to be direct without burning the relationship
- Used by freelancers who are too nice to chase properly (most of us)
Getting-Paid Toolkit — £19 (£9.50 with LAUNCH50)
- Everything above PLUS:
- Contract payment clauses (copy into your existing contracts)
- Deposit request templates
- Scope creep handling scripts
- Letter Before Action template (the one before small claims court)
- Late payment policy document
The email sequence that actually works
Here's a preview of the escalation logic:
Day 1 overdue: "Checking this hasn't been missed" (benefit of the doubt)
Day 7: "Following up on invoice #X — is there an issue with payment?" (direct but professional)
Day 14: "Invoice #X is now 14 days overdue. Please confirm payment date by [specific date]." (deadline set)
Day 21: "Formal notice: unpaid invoice. Statutory interest of 8% + BoE base rate will apply." (legal framework referenced)
Day 30: "Final demand before formal recovery proceedings." (no ambiguity)
Most people never get past email 2 because they don't know what to say. These templates handle it.
Launch sale
Everything is 50% off this week — code LAUNCH50 at checkout. First 20 uses.
Built any payment tools yourself? What works for chasing invoices in your experience?
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