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Ana Ulin 😻
Ana Ulin 😻

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What Are We Saying When We Say 'Professional'?

An unprofessionally-stickered laptop, in front of an unprofessional microwave. Photo by NeONBRAND on Unsplash.

I hear people referring to “professionalism” — “he is being unprofessional”, or “she always acts professionally” — and yet I don’t think we really know what we’re talking about when we use that term. I say “we” because I’m guilty of this too. Cat knows that I’ve used “you’re being unprofessional” as shorthand for “you did something I didn’t like”, but I am trying to do better.

The idea of “professionalism” is used in the workplace1 to keep us in line, to make sure we don’t color outside the lines. But when we say “act professionally”, we are seldom pointing at anything that has to do with the actual way that person performs their job — their profession. For example, when we say about a software engineer that she is not “being professional”, we never mean by that that her code lacks documentation or is unmaintainable or that she doesn’t collaborate well with others. Typically we use the term to mean that the subject was somehow irresponsible or unreliable, perhaps too emotional or “irrational”2. We use it as a shorthand to mean “not as you should be”, and are too lazy to define exactly what are we trying to say, what is it that we want to change.

“Professional” means different things in different environments, and we never bother to clarify in which ways is it different here vs there, we just expect employees to “pick up on it”. Working at Google, at first I marveled at the wonderful freedom from the conventional trappings of professionalism: you don’t need to wear business clothes, nobody cares about your appearance and you are free to do good work and be judged solely on its merits. But gradually I came to realize that it wasn’t quite true — it’s not that at Google there isn’t a norm of “professionalism” that you have to conform to, it’s just that it is a different uniform (and there are different uniforms for employees in different functions — what’s ok in sales is not ok in engineering, and vice versa). So maybe there is a little bit more leeway in what is acceptably “professional” at Google, but there are still boundaries. You are welcome to be weird, but only as long as you are the right kind of weird — you definitely don’t want to be an engineer wearing a blazer to work, or appearing too feminine, or admitting that you vote Republican.

One piece of this idea of “professional” is this image of the very reasonable, perfectly logical person. There is an ideal here of the perfectly rational white man. It means that excessive emotion is not welcome, except in the places where it is required: you should be passionate about the mission, and the company itself, of course. But be sure to not appear too frustrated or upset, or you’ll be deemed childish or lacking grit.

In the classic management book Peopleware, DeMarco and Lister tell the story of a company where upper management sent a memo to employees forbidding the popping of corn in the breakroom microwave. “Popcorn is not professional”, the memo said. DeMarco and Lister go on to posit that “unprofessional” is a term used by weak managers to characterize “surprising and threatening” behavior, anything that is “different from average”. It seems to me there is something here about control from management, about not wanting to consider whatever is happening on its own merits (or lack thereof). The shorthand of the conventional or ordinary — “average” — as a substitute for thinking.

Tema Okun’s paper White Supremacy Culture, in which she describes common characteristics of white supremacy that show up in organizations, touches on several aspects that are closely related to this idea of “professionalism”. Okun says, “The characteristics […] are damaging because they are used as norms and standards without being proactively named or chosen by the group. “ The sections on “Objectivity”, “Only One Right Way” and “Paternalism” feel very relevant. The paper is filled with a treasure trove of “antidotes” to these characteristics. As a taste, here are Okun’s proposed antidotes to the “Objectivity” pattern:

realize that everybody has a world view and that everybody’s world view affects the way they understand things; realize this means you too; push yourself to sit with discomfort when people are expressing themselves in ways which are not familiar to you; assume that everybody has a valid point and your job is to understand what that point is; recognize that we can know things emotionally and intuitively in ways that we may not be able to explain “rationally;” understand that often “rational” thinking is actually an emotional response couched in logic

So next time you want to use the word “professional”, stop and ask yourself what is it that you really mean. Find a more accurate word for what you want to convey. Then, if this is still something you want to express, go ahead and use that more precise, less wishy-washy word.

This post appeared originally on

  1. The contemporary, American workplace, that is. YMMV. [return]
  2. I can’t help but put quotes around “irrational”, because I don’t think we really know what we mean by that word, either. But that’s a whole other conversation. [return]

Top comments (5)

hayleydenb profile image
Hayley Denbraver 👩‍💻🥑

This is a really interesting post. Before I was a software developer, I worked as a licensed civil engineer. When I think about what is "professional", my former work informs my thoughts.

Certain types of work involve public trust and accountability. As a Civil Engineer, if I was acting "professionally" I was contributing to that trust. If I was acting "unprofessionally" I was deteriorating that trust. Ideally this would mean--if I tell the truth and deliver a safe design that is professional, if I lie to the client, take bribes, deliver a sloppy design that is unprofessional.

But people use shortcuts to make judgements, so the evaluation often comes down to "do you conform to my idea of an engineer?" This others people unnecessarily and is counterproductive.

So when I think "professional" now, I ask myself if the person is acting like their work matters, if they would be proud to put their name on their work, and if what they are doing is ethically sound. But you are right, that is not necessarily what others will hear if I use that word.

anaulin profile image
Ana Ulin 😻

I really like using the lens of being reliable and trustworthy. I think you're right that this is what is really at the core of the idea of being "professional".

anurbol profile image
Nurbol Alpysbayev • Edited
  1. You work few years and feel that you are professional already.
  2. Real life humbles you down to the point when you got depression and lost all your confidence (for years).
  3. You somehow continue learning and working and one day you feel that you probably can be considered as a professional in some specific area. Now you have the right and experience to be called a professional.

This process can take 5-10 years or so.

Sorry for mistakes, if any.

kspeakman profile image
Kasey Speakman • Edited

For me, professionalism has a very simple definition. It means to not get caught up in the turmoil of the current situation (server on fire, customer yelling at me, being passed over for promotion, etc.), but instead to stay focused doing the job.

In the above examples with the server on fire, it would be unprofessional for me to say nothing/go home, leaving someone else to deal with it. The professional thing to do would be to hit the fire alarm and follow fire safety procedures. If a customer was yelling at me, the obvious unprofessional response is to yell back, to join in the tantrum. A professional might ignore the yelling and focus on solving their problem. Or if not possible, politely tell them to call back later. In being passed over, the unprofessional might retaliate in various ways. But the professional keeps doing their job well. (It is not unprofessional to discretely look for another job if this is a pattern. It is professional to give adequate notice rather than walk out.)

Professionalism does not mean to sacrifice all other aspects of life for your job, or to suppress all your emotions, or that you can't have friends at work, or that you should treat your co-workers coldly. It simply means that for the time you are at work the priority should be performing the profession. In our business, that can often mean a lot of collaboration and learning unfamiliar perspectives to solve a problem. Professionalism is not about me.

Now professionalism as I have defined here is not easy. I have missed the mark many times, especially when I first entered the work force. It takes practice.

vitalcog profile image
Chad Windham

That was going to be my definition. Literally, if you get paid to do something, that makes you "professional".