How to Save Outlook Emails without PST?

Outlook is used by a large number of users. These users range from individuals utilising it on a smaller scale for personal work to larger organisations using it for internal and external communication. In Outlook, archiving refers to preserving or backing up emails and other historical data. Emails, contacts, calendar events, and tasks may all be archived in Outlook.

How Come Someone Would Need to Archive Without PST?

Although storing emails as a PST in Outlook is the best way to archive them, there are many situations in which this is not the preferred method. Users of Outlook who use it for purposes other than personal use might need to backup old emails and other files without PST. This is a result of existing huge or large PST files on the system. Users may not wish to increase it on occasion because doing so could result in a variety of other issues, such as a slowdown of the app or PST corruption. Therefore, the user might need to archive emails without PST in this situation.

How to Archive Emails in Outlook Without a PST File?

There are only a few options available for archiving emails in Outlook without PST. We will go over those constrained methods piecemeal:

Save your Outlook file as an MSG:

1. An easy and quick approach to archive an Outlook file is to save it as an MSG; here's how:
2. Choose the place you wish to archive to, and then make a folder there specifically for archiving Outlook files.
3. Go to the email folder you wish to archive in Outlook now.
4. To select all emails, use Ctrl + A.
5. Drag all of the chosen emails into the folder you just made for email archiving.
6. By doing this, all of those emails will be saved automatically in MSG.

Save Outlook Data in CSV Format:

Saving Outlook data in CSV format is an additional method for archiving Outlook data. You will want Outlook's Import/Export capability for this; let's go over the procedure:

1. Open Outlook, then select File from the menu.
2. Select Import/Export from the menu after selecting Open & Export.
3. Select Export to a File as the choice now, and then click Next.
4. Select Comma Separated Value and press the Next button to move on to the following step.
5. Select the folder you wish to export from, in this case Inbox, under the Select folder to export from section. when it has been decided, press Next.
6. Choose a location where the exported file will go. To do this, select a path by clicking the Browse option. Once finished, select Next.
7. Moving on, the tool clicks the Map Custom Fields button after selecting the Export "Email messages" from folder: Inbox option.
8. You will now see the From partition and the To partition. You can archive fields by dragging them from the From partition to the To partition. Once finished, press the OK button.

Finally, to finish the process, click the Finish button.

All of the emails in the Inbox folder will be saved on your machine as a CSV file if you successfully complete these procedures. You might try using Outlook's built-in Archive capability for archiving if there are no PST restrictions.

You might try using Outlook's built-in Archive capability for email archiving if there are no PST restrictions. If you need to do it manually, you may need to disable Outlook's AutoArchive feature first. If AutoArchive isn't working for you, try this.

Do You Want to Easily Archive Emails?

If you want to archive emails quickly, you can use Advik PST Converter. Along with the well-known PST format, this programme gives you access to a wide range of formats for archiving Outlook emails, including HTML, PDF, MSG, EML, TXT, and others. In addition to these formats, it offers the user a variety of choices, including web servers and additional email clients. Such as that you can easily import PST to Gmail, Outlook.com, Zoho Mail, Yahoo Mail, Exchange Server, Office 365 and many more. The utility keeps the internal content's original hierarchy and structure.

Additionally, the interface is user-friendly. Look at the tool's interface and the many different format possibilities it offers:

We've covered the reasons why archiving Outlook emails without a PST file might be necessary in this blog. A surplus of PSTs in Outlook may be the cause of this necessity. We have covered two methods for archiving Outlook emails on your computer using MSG and CSV files instead of the PST format. Finally, we discussed an automated technique that allows one to quickly and easily archive Outlook emails in a variety of formats.