How to Publish and Embed a Power BI Report into a Website

A complete, step-by-step guide

Introduction to Power BI

In today’s data-driven world, businesses rely on clear, interactive insights to make decisions. Power BI, developed by Microsoft, is a powerful business analytics tool that transforms raw data into visually rich dashboards and reports.

One of its most valuable capabilities is the ability to publish reports online and embed them into websites, making insights accessible to a wider audience—whether internal teams or the public.

This guide walks you through the entire publishing and embedding process, from workspace creation to live website integration.

Step 1: Create a Workspace

A workspace in Power BI is a collaborative environment where reports and dashboards are stored and managed.

Steps:
Log in to Power BI Service (https://app.powerbi.com
)
From the left panel, click Workspaces
Select + New workspace
Enter:
Workspace Name
Description (optional)
Click Save

Step 2: Upload and Publish Your Report

Once your workspace is ready, you need to upload your Power BI report.
Steps:
Open your report in Power BI Desktop
Click Publish (top menu)
Sign in if prompted
Select the workspace you created
Click Select

Alternatively (via browser):

Go to workspace → Click Upload → Select .pbix file

Step 3: Generate the Embed Code

After publishing, Power BI allows you to generate an embed link or iframe.

Important:

There are two main embedding methods:

Public (Publish to Web) → Anyone can view
Secure Embed → Requires authentication
Steps (Public Embed):
Open your report in Power BI Service
Click File → Embed report → Publish to web

Click Create embed code
Copy the generated iframe code
Example Code:

<iframe width="800" height="600"
src="https://app.powerbi.com/view?r=YOUR_REPORT_ID"
frameborder="0" allowFullScreen="true"></iframe>

Step 4: Embed the Report on a Website

Now you can place your report directly into any webpage.

Steps:
Open your website’s HTML file (or CMS editor)
Paste the iframe code where you want the report displayed
Save and publish your webpage
Example:

<div class="report-container">
    <iframe width="100%" height="600"
    src="https://app.powerbi.com/view?r=YOUR_REPORT_ID"
    frameborder="0" allowFullScreen="true"></iframe>
</div>

secure embedding

For internal or sensitive data:

Use Power BI Embedded (Azure)
Requires authentication
Ensures only authorized users can access reports

key insights
What You Learned:
Workspaces organize and manage reports efficiently
Publishing connects Power BI Desktop to the cloud
Embed codes allow seamless integration into websites
Public embedding is easy—but not secure
Tips:
Use responsive iframe sizes for mobile compatibility
Avoid “Publish to Web” for confidential data
Optimize report performance before embedding
Use role-based security for enterprise dashboards

Conclusion

Publishing and embedding a Power BI report transforms static analysis into interactive, accessible insights. Whether you're showcasing dashboards to stakeholders or integrating analytics into a website, this process bridges the gap between data and decision-making.