If you’ve ever tried to wrangle a fully remote team of 30+ game developers—spread across time zones, working on a massive PC multiplayer title you know the chaos that can happen with the wrong tools. Our crew felt it daily. Le me share how moving everything to VAIZ didn’t just solve our problems, but actually leveled up our workflow
** The Reality: Too Many Tools too Little Clarity
When we kicked off, our stack looked like this:**
Tasks and feature requests scattered through ClickUp.
Art assets and game design docs somewhere in Notion.
Builds and versions… well, in someone’s Google Drive or maybe three peoples :)
It worked, sort of, until the project ramped up. Suddenly:
Tracking progress across art, code, and game design became a nightmare.
Version confusion was constant—finding the right asset or doc felt like playing “guess the file”
Collaboration was fractured Artists, designers, and programmers all operated in silos, hopping between tools, losing context, and sometimes duplicating work.
The Turning Point: Enter VAIZ
We decided to rip off the band-aid and try something radical: migrate everything to VAIZ as our single source of truth.
Here’s how we did it:
Set up visual Kanban boards for every discipline—art, code, game design, QA/testing.
Integrated assets and documents directly into task cards—no more Notion links or random folders. The latest version is always attached where it matters.
Created custom tags for standard work: NPCs, UI, bugs, build prep, and more. Everyone instantly knows the context.
Built custom fields for each track’s unique needs. An art task can have a style reference and a review date, while a coding task tracks PR status and dependencies.
Established one shared workspace—no more context switching, no more “where’s that doc?” moments.
Results: From Chaos to Flow
After a month, the difference was dramatic:
Navigation became trivial. Everything is in VAIZ—no switching between apps, no hunting for links.
Context stayed intact. When a task moves from designer to coder to QA, nobody loses the thread.
Transparency shot up. You can see at a glance who’s doing what, and what’s ready to ship.
Release and build prep got faster. Less time on organization, more time on actual development.
Velocity improved, without burnout. The team could move quicker with less stress because they weren’t fighting the tools.
BI & Insights: Data-Driven Improvements
One extra win: we set up a BI dashboard using the VAIZ API. Now, the team sees:
Cumulative flow diagrams to track bottlenecks in real-time.
Overwork/load analytics so leads can spot burnout before it happens.
This isn’t just about shipping faster—it’s about making the process healthier for everyone.
Final Thoughts
Switching to VAIZ was more than a tooling change. It gave our decentralized team the foundation to actually collaborate, not just coordinate. If you’re working on a complex project and feel like you’re losing time (or your mind) to tool sprawl—give VAIZ a look.
TL;DR:
One platform. One workspace. One huge boost in productivity—and sanity.
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