Reasons to Have an Employee Portal in Your Company

More and more companies are implementing new ways to optimize communication between employees and the Human Resources department. The portals of the employee are one of them. And not only that, this type of software, tool or application implies incorporating a new mentality, more adapted to the latest trends in administrative, information management and internal organization. Still not convinced about the importance of enabling an employee portal? Here are some reasons to change your mind.

Upsers Login

What is an Employee Portal?
An employee portal is a tool that allows small and medium-sized companies to establish communication channels with the employee. Through an online platform, the company can give workers prominence and automate their data and other internal processes. Here is an Example Upsers Com Login for UPS Employees.

In the market, there are many services that allow you to create employee portals and each one with different functionalities. Document manager, payroll, vacation ... depending on the service you use you will have more or fewer functionalities, and the tool will be more or less adapted to your company.

What is an Employee Portal for?
Before going into the advantages that an employee portal can bring to a company, let's review what functions can or usually have employee portals.

An employee portal is nothing more than a personal space for someone who is part of a company's staff. What does this mean? That said employee will have access to all his information, he will be able to take steps from there instead of having to go through different filters or supervisors that would take him some time that he will not be dedicating to other tasks. And the same happens with the Human Resources departments; the employee portal becomes a database whose information is managed and added automatically, is stored online and securely.

Reasons to have an employee portal
For both small and medium or large companies (especially the latter two), having a tool that helps automate processes is something that can revolutionize the Human Resources department, change its mentality and make its number one priority not It is to manage the paperwork but to the talent of the company.

Let's see the reasons why your company could benefit from this resource:

1. IT IS A TWO-WAY COMMUNICATION CHANNEL
   Much of the labor conflict is caused by a lack of internal communication between the company and the employee or by poor management of the internal communication processes. The main reason for implementing an employee portal in your company is to establish procedures and agile communication channels between company and worker.

2. REDUCE THE ADMINISTRATIVE BURDEN FOR THE HR DEPARTMENT.
   The vast majority of employee portals have mechanisms that simplify the management of the Human Resources department. Depending on the tool you choose, you will have the possibility to reduce the administrative burden of the department and save time month by month.

3. AUTOMATE TEDIOUS PROCESSES
   There is no reason why you should continue to manually perform tedious and repetitive processes that can be done faster and better thanks to intuitive technology like this.

4. STANDARDIZE PROCESSES AND EVERYTHING WILL BE UNDER CONTROL
   In most companies and SMEs there are several completely different processes to do the same thing, for example, request a vacation. The result of this is chaos. Standardizing a simple process for each task is the best way to ensure optimization of everyone's time. What's the point of sending an email to the Human Resources department to ask how many days do you have on vacation? The employee portal can solve this without having to respond one by one to the 50 employees of your company when they have doubts.

5. REDUCES THE RISK OF DATA LOSS
   If you have had the bad luck of having lost your computer or it has been damaged, you will know that nowhere near a device with a password is the best place to store all the vital information of your company. The employee portal is in the cloud, and it is the solution. Relying on a secure and cloud-backed tool can help you minimize the risk of data loss or exposure to eyes outside the organization.

How to choose the best employee portal for your company
Each company is a world and choosing the employee portal service that best suits each one is a matter of understanding what the needs are trying to cover. Are you looking for something basic that allows you to share documents internally and solve more general aspects such as absences and vacations or rather something that goes further and allows you to create payrolls, send them and track candidates for a vacant position?

Depending on the objective of the company you will find several options on the market, our advice is to choose the tool that allows you a higher level of personalization and that adapts perfectly to the structure of your company. However, there are certain requirements that the option you choose should have:

USABILITY
It has to be easy to use. You don't want to have to waste time training employees so they can do simple processes. The objective is to get rid of you, not the other way around.

MOBILE APP
The best thing is that the employee can access their personal space both on the company computer and on their own mobile device. This will be beneficial especially if you have workers who are not always present in the office or perform their duties remotely.

PERMISSIONS
If your employee portal has a permit system, it will be easier for you to manage each of the workers according to their manager. Do you want the organization chart to be effective? Your employee portal has to allow certain workers to approve and supervise the tasks of others, or to request them digitally and automatically.

REPORTS
If you want to store the information in the cloud provided by an employee portal, you may want to do something with it. The software you end up using should allow you to extract and download documents, as well as upload and report the data you have generated.