How to Install Meetily: Complete Desktop Setup Guide (Windows & macOS)

Want to take control of your meeting transcriptions with 100% privacy? This comprehensive guide will walk you through installing Meetily—a free, open-source AI meeting assistant that processes everything locally on your device.

What you'll accomplish:

• ✅ Install Meetily on Windows or macOS in under 15 minutes
• ✅ Configure audio capture for any meeting platform
• ✅ Select the optimal Whisper model for your hardware
• ✅ Set up AI summarization with local LLMs
• ✅ Record and transcribe your first meeting

Prerequisites:

• Windows 10/11 or macOS 10.15+
• 8GB+ RAM (16GB recommended)
• 10GB free storage space
• Internet connection (for initial download only)

Why Choose Meetily?

Before we dive into installation, here's what makes Meetily special:

• 100% Privacy: All processing happens locally—your meeting data never leaves your device
• Free & Open Source: MIT licensed, no subscriptions or per-user fees
• Bot-Free: Invisible to meeting participants (no "Meetily Bot" joining calls)
• Works Offline: Internet only needed for initial setup
• Platform-Agnostic: Works with Zoom, Teams, Meet, Discord, any meeting software
• 8,100+ GitHub Stars: Trusted by privacy-conscious developers worldwide

Part 1: Installation

Option A: Install on macOS

Method 1: Download from Website (Easiest)

The simplest way to install Meetily is directly from our website.

Step 1: Visit Downloads Page

1. Go to meetily.ai/downloads
2. Select macOS from the platform selector
3. Choose between Community (free) or Pro version
4. Click "Download for macOS"

Step 2: Install Application

1. Open the downloaded .dmg file
2. Drag Meetily icon to Applications folder
3. Eject the installer disk image

Step 3: Launch Meetily

1. Open Applications folder
2. Double-click Meetily
3. If security warning appears, right-click → "Open" → Confirm

Troubleshooting macOS Security:
If macOS blocks Meetily with "App cannot be opened because the developer cannot be verified":

xattr -c /Applications/Meetily.app

Then try opening again. This removes the quarantine flag from the downloaded app.

Method 2: GitHub Releases (For More Control)

For developers who want to verify releases, check changelogs, or download specific versions:

Step 1: Download Installer

1. Visit Meetily GitHub Releases
2. Look for the macOS .dmg file in the latest release
3. Download and unzip if needed

Step 2: Install Application

1. Double-click the .dmg file
2. Drag Meetily icon to Applications folder
3. Eject the installer disk image

Step 3: Launch Meetily

1. Open Applications folder
2. Double-click Meetily
3. If security warning appears, right-click → "Open" → Confirm

Option B: Install on Windows

Method 1: Download from Website (Easiest)

The simplest way to install Meetily is directly from our website.

Step 1: Visit Downloads Page

1. Go to meetily.ai/downloads
2. Select Windows from the platform selector
3. Choose between Community (free) or Pro version
4. Click "Download for Windows"
5. Save the .exe installer to Downloads folder

Step 2: Prepare for Installation
Before running the installer:

1. Right-click the downloaded .exe file
2. Select "Properties"
3. Check "Unblock" checkbox (if present)
4. Click "OK"

Step 3: Run Installer

1. Double-click the installer file
2. If Windows Defender SmartScreen appears:
   • Click "More info"
   • Click "Run anyway"
3. Follow installation wizard:
   • Accept license agreement
   • Choose installation directory (default recommended)
   • Create desktop shortcut (optional)
   • Click "Install"

Step 4: Launch Meetily

1. Click "Finish" in installer
2. Meetily launches automatically
3. Or: Find in Start Menu → "Meetily"

Troubleshooting Windows Defender:
Windows Defender may flag new releases. This is normal for open-source software without code signing certificates. You can:

1. Click "More info" → "Run anyway" (safe for official releases)
2. Add exception in Windows Defender if needed
3. Verify download hash matches official release (for extra security)

Method 2: GitHub Releases (For More Control)

For developers who want to verify releases, check changelogs, or download specific versions:

Step 1: Download Installer

1. Visit Meetily GitHub Releases
2. Download the Windows .exe installer from the latest release
3. Save to Downloads folder

Step 2: Install Application
Follow the same installation steps as Method 1 above.

Option C: Build from Source (Advanced Users)

For developers who want to customize Meetily:

Prerequisites:

• Rust toolchain (rustup)
• Node.js 18+
• Python 3.10+
• Git

Important: Before building, read the complete build documentation:

• Building Guide - Comprehensive build instructions

Quick Build Steps:

# Clone repository
git clone https://github.com/Zackriya-Solutions/meeting-minutes.git
cd meeting-minutes/frontend

# Install dependencies
npm install

# Development builds
npm run tauri:dev          # GPU accelerated build (recommended)
npm run tauri dev          # CPU-only build

# Production builds
npm run tauri:build        # or
npm run tauri build

For detailed troubleshooting and platform-specific instructions, see the Building Guide.

Part 2: Initial Configuration

Once Meetily launches, you'll see the setup wizard.

Step 1: Welcome & System Check

The wizard verifies:

• ✅ Sufficient disk space (10GB+)
• ✅ Memory requirements (8GB+ RAM)
• ✅ Audio permissions granted
• ✅ FFmpeg availability (installed automatically if missing)

Click "Next" when all checks pass.

Step 2: Choose Transcription Engine & Model

Meetily offers two transcription engines—a unique feature no other open-source meeting assistant has:

Option 1: Parakeet Engine (Default, Recommended)

Parakeet is selected by default and provides the best balance of speed and accuracy for most users.

• Best For: Real-time transcription with excellent accuracy
• Performance: Optimized for fast transcription on modern hardware
• Memory: Efficient with Int8 quantization (~1-3GB RAM)
• Processing: Significantly faster than Whisper with lower resource usage

Available Parakeet Models:

• Lightning (Recommended): Best balance of accuracy and speed for most users
• Light: Lighter model for older hardware
• Compact: Most compact option with minimal resource usage

Option 2: Whisper Engine (For Maximum Accuracy)

For users who need the highest accuracy and multilingual support.

• Best For: Maximum accuracy, broad language support (99+ languages)
• Processing: Established, well-tested models
• Access: Basic models available by default, advanced Whisper models (Medium, Large) accessible in Advanced Settings

Model	Size	RAM Usage	Speed	Best For
Tiny	~75MB	~1GB	Very Fast	Quick notes, testing
Base	~140MB	~1-2GB	Fast	Casual meetings
Small	~460MB	~2-3GB	Medium	General use
Medium	~1.5GB	~4-5GB	Slower	High accuracy needed (Advanced Settings)
Large v3	~3GB	~8-10GB	Slowest	Professional/critical meetings (Advanced Settings)

Which Should You Choose?

• Use Parakeet (Default) if:

  • You want the best overall experience (recommended for most users)
  • You need real-time transcription without lag
  • You want lower CPU usage and battery consumption
  • You have any modern hardware from the last 5 years

• Switch to Whisper if:

  • You need maximum accuracy for medical, legal, or critical meetings
  • You require 99+ language support
  • You have powerful hardware and can afford slower processing
  • You need specific language optimizations

Default Setup: Meetily uses Parakeet Lightning by default, which provides excellent accuracy and the fastest transcription speed.

Model Download:

• After selecting your preferred engine and model, you'll be prompted to download it
• Click "Download Model" to begin the one-time download
• The model downloads to your local storage (no internet needed afterward)
• You can change models later in Settings if needed

Step 3: Configure Audio Sources

Microphone Selection:

1. Click "Microphone" dropdown
2. Select your input device:
   • Built-in Microphone (laptops)
   • External USB microphone
   • Headset microphone
3. Test: Speak and watch the level meter

System Audio Capture:
This captures audio from your meeting platform (Zoom, Teams, etc.).

macOS:

• Meetily uses BlackHole or similar virtual audio device
• If not installed: Click "Install Audio Driver"
• Follow prompts to install virtual audio device
• Restart Meetily after installation

Windows:

• Meetily uses Windows WASAPI (built-in)
• Click "Enable System Audio"
• Grant permissions if prompted
• No additional software needed

Test Audio Capture:

1. Play a YouTube video or music
2. Check "System Audio" level meter
3. Verify both microphone and system audio show levels

Step 4: Storage Location

Choose where Meetily saves your transcripts and recordings.

Setting Storage Location:

• The storage location is accessible and configurable directly from the Meetily UI
• Access it from Settings or from the meeting details page
• Click "Change" or "Browse" to select your preferred folder
• Choose cloud-synced folder (Dropbox, OneDrive) for automatic backup
• Or external drive for extra privacy

What Gets Stored:
Your recordings are saved in the meetily-recordings folder with the following files:

• transcript.md - Full meeting transcript
• summary.md - AI-generated summary (if enabled)
• audio.mp3 - Audio recording (optional)

You can view and change your storage location anytime from Settings or access individual meeting files from the meeting details page.

Step 5: AI Summarization (Optional)

Meetily can generate AI summaries after each meeting. This step is completely optional—transcription works without AI summaries.

Option 1: Local LLM with Ollama (Recommended for Privacy)

Step 1: Install Ollama

1. Visit ollama.ai and download for your platform
2. Install Ollama following their instructions
3. Verify installation: Open terminal and run ollama --version

Step 2: Download a Model

# Recommended lightweight model (800MB)
ollama pull gemma2:2b

# Or for better quality (4.7GB)
ollama pull llama3.2:latest

Step 3: Start Ollama Server

ollama serve

Keep this terminal window open while using Meetily. The server runs at http://localhost:11434

Step 4: Configure in Meetily

• Open Meetily → Settings → Model Settings
• Select provider: Ollama
• Enter model name (e.g., gemma2:2b or llama3.2:latest)
• (Optional) Custom endpoint if not using default

Option 2: API-Based LLMs
If you prefer cloud LLMs, Meetily supports:

• Anthropic Claude: Settings → Model Settings → Provider: Claude → Enter API key
• OpenAI GPT: Settings → Model Settings → Provider: OpenAI → Enter API key
• Groq: Settings → Model Settings → Provider: Groq → Enter API key (free tier available)
• OpenRouter: Settings → Model Settings → Provider: OpenRouter → Enter API key

Note: Using API-based LLMs means your meeting transcripts are sent to third-party servers for summarization.

Option 3: Skip for Now

• You can enable AI summaries later in Settings → Model Settings
• Transcription works perfectly without AI summaries
• Manual review of transcripts works fine initially

Click "Finish" to complete setup!

Part 3: Recording Your First Meeting

Before the Meeting

1. Launch Meetily

• Open from Applications (Mac) or Start Menu (Windows)
• Ensure it's running (icon in menu bar/system tray)

2. Join Your Meeting

• Open Zoom, Teams, Google Meet, Discord, etc.
• Join meeting as normal
• No special setup needed per platform

3. Start Recording

Community Edition:

• In Meetily, click "Record" button to start recording

Pro Edition:

• Automatic Meeting Detection: Pro users benefit from automatic meeting detection
• Meetily automatically detects when you join a meeting and can start recording
• Global Shortcuts: Use Option+X (Mac) / Alt+X (Win) to start/stop recording from anywhere without UI interaction
• Floating Recording Panel: Access recording controls via a convenient floating panel
• You can also manually start/stop recordings as needed
• Configure auto-detection settings in Settings → Meeting Detection

During the Meeting

Real-Time Transcription Display:

Recording in progress...

Good morning everyone, let's start with our product updates.

Sure, I can begin. We've made great progress on the authentication feature...

Controls:

• Pause: Temporarily pause recording (excludes segments from transcript)
• Bookmark: Mark important moments (adds timestamp marker)
• Stop: End recording (triggers AI summary)

Performance Monitoring:

• CPU usage indicator
• Memory usage
• Transcription lag (should be <2 seconds)

After the Meeting

1. Stop Recording

• Click "Stop" button in Meetily
• Pro users can use global shortcut: Option+X (Mac) / Alt+X (Win)

2. AI Summary Generation (if enabled)

Processing summary...
- Analyzing transcript
- Extracting key points
- Identifying action items
- Detecting decisions

Summary complete! (takes 10-60 seconds)

3. Review & Export

Community Edition:

• View transcript in Meetily
• Export to Markdown
• Copy to clipboard for pasting elsewhere

Pro Edition (Additional Features):

• Audio Upload (Coming Soon): Upload existing audio files for transcription
• Templates: Use pre-built templates for different meeting types
• Chat: Interactive chat with your transcripts using AI
• Integrations: Connect with your favorite tools
• Cloud Sync: Sync transcripts across devices
• Sharable Links: Share transcripts with team members across organizations

Part 4: Platform-Specific Configuration

Google Meet

No special setup needed!

• System audio capture works automatically
• Just click "Record" in Meetily before/during meeting

Tips:

• Use Chrome or Edge (better audio routing)
• Ensure "Use original sound" is enabled in Meet settings

Zoom

Configuration:

1. Open Zoom → Settings → Audio
2. Enable "Original Sound for Musicians"
3. Disable "Suppress background noise" (optional, for better accuracy)

Recording:

• Start Meetily recording BEFORE joining Zoom call
• Or start after joining (may miss first few seconds)

Microsoft Teams

Configuration:

1. Open Teams → Settings → Devices
2. Test your microphone and speakers
3. Disable "Noise suppression" for better transcription accuracy

Note: Teams' noise suppression can filter out background speakers. Disable for meetings where you need to capture all participants.

Discord

Works perfectly with system audio capture!

• No special configuration needed
• Captures all voice channels
• Real-time transcription during gaming sessions or community calls

Slack Huddles

Configuration:

1. Join Slack Huddle
2. Start Meetily recording
3. System audio captures Huddle audio automatically

Part 5: Advanced Configuration

GPU Acceleration (For Faster Transcription)

If you have an NVIDIA or AMD GPU:

Check GPU Availability:

• Meetily → Settings → Performance
• Look for "GPU Detected: [Your GPU]"

Enable GPU Acceleration:

• Toggle "Use GPU for Transcription"
• Restart Meetily
• Speed improvement: 3-10x faster

Supported GPUs:

• NVIDIA: GTX 1060 or newer
• AMD: RX 580 or newer
• Apple Silicon: M1, M2, M3 (built-in)

Custom Whisper Models

Want to fine-tune Whisper for your industry terminology?

1. Train Custom Model

• Use your domain-specific recordings
• Follow Whisper fine-tuning guide

2. Import to Meetily

• Settings → Models → "Import Custom Model"
• Select your .pt model file
• Name it (e.g., "Medical Terminology")

3. Use Custom Model

• Before recording, select from model dropdown
• Meetily uses your custom model for transcription

Global Shortcuts (Pro Only)

Pro users have access to global shortcuts that work without UI interaction:

Available Shortcuts:

• Start/Stop Recording: Option+X (Mac) / Alt+X (Win)
• Works from anywhere on your system, even when Meetily is minimized
• No need to switch windows or interact with the UI
• Perfect for seamless recording workflow

Configure and customize shortcuts in Settings → Shortcuts (Pro only)

Application Settings

Notification Preferences:

• Settings → Preferences → Enable/disable recording notifications
• Control which events trigger notifications
• Respect Do Not Disturb mode

Storage Locations:

• Settings → Preferences → View storage paths
• Database location: Where meeting metadata is stored
• Models directory: Where transcription models are cached
• Recordings folder: Where audio and transcripts are saved

Analytics:

• Settings → Preferences → Analytics consent toggle
• Opt in/out of usage analytics
• Helps improve the app without compromising privacy

Part 6: Troubleshooting Common Issues

Issue 1: "No Audio Detected"

Symptoms: Recording starts but no transcription appears

Solutions:

1. Check Audio Permissions:
   • macOS: System Preferences → Security → Microphone → Enable Meetily
   • Windows: Settings → Privacy → Microphone → Allow Meetily
2. Test Audio Sources:
   • Settings → Audio → Test Microphone
   • Speak and verify level meter moves
3. Restart Audio Devices:
   • Unplug and replug headset/microphone
   • Restart Meetily

Issue 2: "Transcription Too Slow"

Symptoms: Real-time transcription lags 10+ seconds behind speech

Solutions:

1. Use Smaller Model:
   • Switch from Large → Medium or Small
   • Settings → Model Settings → Select smaller Whisper model
2. GPU Acceleration (Automatic):
   • GPU acceleration is automatically enabled if compatible hardware is detected
   • macOS: Uses Metal (built into Apple Silicon)
   • Windows: Uses CUDA (NVIDIA) or ROCm (AMD) if available
3. Close Other Apps:
   • Free up RAM and CPU
   • Close Chrome tabs, video editors, etc.
4. Try Parakeet Engine:
   • Faster than Whisper with lower resource usage
   • Settings → Model Settings → Switch to Parakeet

Issue 3: "Model Download Fails"

Symptoms: Whisper model download stuck or fails

Solutions:

1. Check Internet Connection:
   • Ensure stable internet
   • Large v3 is 3GB download (takes time)
2. Manual Download:
   • Download from Hugging Face
   • Settings → Models → "Import Model" → Select file
3. Clear Cache:
   • Settings → Advanced → "Clear Model Cache"
   • Retry download

Issue 4: "Meetily Won't Launch"

Symptoms: Double-clicking icon does nothing

macOS Solutions:

# Check if app is blocked
xattr -d com.apple.quarantine /Applications/Meetily.app

# Check for errors
/Applications/Meetily.app/Contents/MacOS/Meetily

Windows Solutions:

1. Run as Administrator:
   • Right-click Meetily → "Run as administrator"
2. Check Event Viewer:
   • Windows → Event Viewer → Application logs
   • Look for Meetily errors
3. Reinstall:
   • Uninstall via Control Panel
   • Download fresh installer
   • Install again

Issue 5: "Poor Transcription Accuracy"

Symptoms: Many words transcribed incorrectly

Solutions:

1. Upgrade Whisper Model:
   • Base → Small or Medium
   • Accuracy improves significantly
2. Improve Audio Quality:
   • Use external microphone (not laptop built-in)
   • Reduce background noise
   • Move closer to microphone
3. Disable Noise Suppression:
   • In Zoom/Teams settings
   • Noise suppression can confuse Whisper

Part 7: Next Steps

Optimize Your Workflow

1. Set Up Ollama for Local AI (If Not Done Already)

• Complete privacy: AI summaries without cloud APIs
• Install from ollama.ai
• Pull recommended model: ollama pull gemma2:2b
• Start server: ollama serve
• Configure in Meetily → Settings → Model Settings

2. Create Meeting Templates

• Settings → Templates → "New Template"
• Pre-fill meeting types (standup, client call, etc.)
• Automatic file naming and folder organization

3. Export Workflows

• Notion: Export Markdown → Import to Notion
• Obsidian: Save to Obsidian vault folder
• Google Docs: Copy transcript, paste directly

Join the Community

• GitHub: Star the repo (8,100+ stars!)
• Discord: Join community
• Reddit: r/meetily

Upgrade to Teams (Optional)

For 2-100 users, Meetily Organizations tier offers:

• Central server for team transcript sharing
• Admin dashboard for user management
• Managed deployment by Zackriya team
• Extended support

For 100+ users, Meetily Enterprise adds:

• Server-side AI model hosting (larger models)
• Custom infrastructure (AWS/Azure/on-premise)
• GDPR/HIPAA managed compliance
• 24/7 dedicated support

Request Demo →

Frequently Asked Questions

How much disk space do I need?

Estimates per hour of meeting:

• Audio file (MP3): ~50-100MB
• Transcript (Markdown): ~50-200KB
• Whisper models (one-time): 75MB - 3GB

For 10 meetings/week:

• ~5GB/month for audio
• Models: 1-3GB one-time download

Tip: Enable "Delete audio after transcription" to save space while keeping transcripts.

Can I use Meetily on multiple computers?

Yes! For the free individual tier:

• Install on multiple devices
• Transcripts stored locally on each device
• Use cloud storage (Dropbox/OneDrive) to sync transcripts

For Organizations tier:

• Central server syncs across all team devices
• Transcripts accessible from any authenticated device

Does Meetily work on Linux?

Not yet. Native Linux support is actively being developed and will be available in a future release.

Current supported platforms:

• ✅ Windows (native installer)
• ✅ macOS (native installer or Homebrew)
• ⏳ Linux (coming soon - on the roadmap)

What languages does Meetily support?

Whisper supports 99 languages including:

• English, Spanish, French, German, Italian
• Portuguese, Dutch, Polish, Russian
• Japanese, Chinese, Korean, Arabic, Hindi
• And many more!

Accuracy is best for English, with strong performance for other major languages.

Is my meeting data really private?

100% yes for the individual tier:

• Processing: All happens locally on your device
• Storage: Transcripts saved to your chosen folder
• Network: No data sent to internet (except if you use API-based AI)
• Verification: Open source code can be audited

Conclusion

Congratulations! You now have Meetily installed and configured. You're ready to:

✅ Record meetings with complete privacy
✅ Get accurate AI transcriptions
✅ Generate automatic summaries
✅ Export to your favorite tools
✅ All without cloud subscriptions or data uploads

Get started:

1. Join your next meeting
2. Click "Record" in Meetily
3. Review transcript and summary after
4. Enjoy privacy-first meeting intelligence!

---

Need help?

• GitHub Discussions
• Discord Community
• Email Support

Comments

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