You’re a content team. Blog drafts, social posts, video scripts — all live in Google Sheets.
Every week:
- Writer marks “Ready for Review”
- Editor checks a box → “Approved”
- Someone emails the team: “Is this live?”
- Then someone accidentally unchecks it → chaos
SmartCheckbox kills the chaos.
In this hands-on tutorial, you’ll build a Content Approval Workflow that:
- Auto-approves when all 3 steps are complete
- Lets editors manually override (e.g., “Reject”)
- Logs every change in an Audit Log
- Uses custom labels: Approved,Draft
No scripts. No formulas. No more “Did we approve this?”
Let’s build it — step by step.
Step 1: Set Up Your Content Calendar Sheet
Create a new Google Sheet → Name it: Content Approval Workflow
Note:
C, D, E = Yes/No dropdowns (Data → Data validation → List: Yes,No)
F (Status) = Optional text field for team notes
Step 2: Configure SmartCheckbox – AND Logic Rule
Open SmartCheckbox Sidebar → Extensions > SmartCheckbox > Open Sidebar
Set Target & Range: Click the dropdown → Select a header (e.g., "Approved?") or type a letter (e.g., "F"). This is where checkboxes live.
Row Range: Enter start (e.g., 2) and end (e.g., 10). Skips headers.
*Conditions Tab: * 3-Step AND Logic → Click + Add Condition → 3 times
| # | Column | Operator | Value |
|---|---|---|---|
| 1 | Draft Complete? | == | Yes |
| 2 | Editor Review? | == | Yes |
| 3 | Designer OK? | == | Yes |
Combiner: All must be true (AND)
*Options Tab(Polish It) *
Save & Apply
Click Apply & Save → Watch Column G update:
Step 3: Test the Workflow – Real Team Simulation
Let’s simulate a real content week.
Full Approval
Row 1 already has all Yes → Approved
Row 5: Set all values → Yes → G5 → Approved instantly
You can also see that it has logged this into the Audit-Log.
Conclusion: Your Content Workflow Is Live
You now have:
- A self-policing approval system
- No more email threads
- Full audit trail
- Manual control when needed
Try it now → Install SmartCheckbox
Live Demo → https://smartcheckbox.store/
Download Template → [Link]
Built with SmartCheckbox™ — Free forever.
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