Tips to Organize Gmail Inbox [Manage Your Gmail Mailbox]

Gmail is one of the best email clients in the entire world. The program provides you with many advanced features to help you in your work. It gives you 15 GB of free storage space with other Google products. But, the storage is shared with other Google products. Therefore, problems like Gmail storage full can occur. To avoid it is better to organize your Gmail inbox.

Why There is Need to Manage Gmail Inbox

When you properly organize your Gmail inbox, it not only cleans your storage space but also improves productivity and makes your workflow run smoothly. To understand more clearly, we have provided various reasons for cleaning your inbox.

• Enhance Productivity: when you have so many emails in your mailbox. You have difficulty in finding your important emails as a result a lot of time will take to get your emails. By managing the inbox, searching your emails will become easy and quick.
• Reduce Stress: a chaotic inbox with thousands of emails may overwhelm you. Cleaning unwanted emails or managing them will help you to focus on the important data and make your mind at ease.
• Improving Time Management: a lot of emails in your Gmail mailbox make it difficult to find your emails. It will take hours to find what you want. So, by organizing your emails you can get your information faster and in less time.
• Make Sure You Don’t Miss Important Messages: when you sort out your emails in your inbox, oftentimes users accidentally delete crucial emails. To avoid using priority inbox or snoozing features where your critical emails will be on the top.
• Supports Professionalism: a well-organized inbox shows professionalism. It also makes your work more efficient as you can respond to emails. Which builds trust with clients or colleagues.
• Optimized Email Storage: cleaning your inbox also helps you to make a space to store new emails. Archiving emails in Gmail also helps you to reduce the storage as well as securely save your data.

So, you can get many benefits by organizing your Gmail inbox. Now, let’s learn about the methods that you can use to manage the mailbox.

Use Gmail Tabs

Gmail offers various tabs like Primary, Social, Promotion, Updates, and Forums. These tabs are used to categorize the emails. With the help of this, you can organize your emails in different tabs. For this, you have to enable them by going to the settings page.

1. Once you are on the settings page of Gmail, click on the Inbox option.
2. Select the Default option in the Inbox type section.
3. Now, below you will see different categories. Check the box you want.
4. Then, click on Save Changes.
5. To move the emails to respective tabs, select the email.
6. Hold the email with the mouse and drag it to the categories you want.
7. Alternatively, you can use the Move to option inside of the email.

This way your emails will be sorted and you have the space in your inbox to save other emails.

Categorize your Gmail Emails using Labels

Similarly with tabs, you can use labels to categorize your emails. To create the labels follow the steps below.

1. In your Gmail account, on the left side. Click on the Create a new Label.
2. Enter the name of the label and if you want to nest it choose the primary label.
3. To move your email. Open an email.
4. Click on three bars and then click on Label as an option.
5. Select your label and your emails will be saved.

Archive Gmail Emails

Archiving your data is also a great tip for a cleaner Gmail mailbox. Gmail provides you with an archive option that you can use to save your data in another location. Here are the steps to archive your data.

1. Sign in to your Gmail account and choose an email that you want to archive.
2. Open the mail and click on the archive button at the top.
3. For multiple files, click on the boxes beside the email. Then, click on the archive option at the top.

Apply Filters to Organize Gmail Inbox

You can create filters to move your emails to the labels automatically. For this, go to the settings page of Gmail.

1. Click on the Filters and Blocked Addresses option on the Settings page.
2. Press the Create a new filter option.
3. Enter the search criteria you want. Choose what filter should do. Then, hit the create filter option.

After creating the filters when you get new emails it will automatically go to the respective category you mentioned in the filters.

Unsubscribe to Newsletter

If you have subscribed to a newsletter that you no longer need. Unsubscribe it so that no more emails will be sent to you. By doing this you can manage your Gmail mailbox.

1. Just go to the unwanted emails.
2. Click on the unsubscribe option. Confirm your request.
3. Then, delete the emails if you don’t want it.

Regularly Clean Gmail Inbox

A big reason for your Gmail inbox is that you don’t pay attention to your mailbox. If you neglect your inbox then it will store your mailbox in no time and make your storage full. Therefore, it is better to regularly review your mailbox and clean it when it is necessary.

Backup Gmail Data

If you have important emails in your inbox and don’t want them in Gmail. You can save your emails in a backup copy so that you can have your data in the future. To save the files, use the Corbett Gmail Backup Tool to export your data.

It is very easy to use this software and you can download any version of Windows. To use this tool you have to just add your Gmail account in the tool. Preview the emails you want and then click on the Export button. Choose any option you like and click on the save button.

Conclusion

In this article, we are going to explain several tips to organize Gmail inboxes. You can use these tricks to maintain your Gmail mailbox so that you will not face any problems related to storage issues. In addition to that, we also describe several benefits which help you to understand the benefits of organizing your inbox.