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Discussion on: How To: Organise a web developer meetup

dorelljames profile image
Dorell James

Hello Stefan, really nice writeup you've put it here. We've literally have gone through all of the things you've mentioned and really proud of what we've achieved in our community. I do have some questions please if you have some time to answer:

  1. How do you handle "no-show" participants? Usually, we have a turn-rate of 40% to 65% of participants showing up on our events. We assumed that this is because there's not too much commitment on free events and people can just walk away without any liability.
  2. How do you continue to create value? We've come to a point that we've basically done meetups of different topics and range. The thing though is that these topics most likely would not relate with last event's topic so our participants will most likely be new faces from time to time.
  3. Do you see far more beyond than just doing the community work? Kindly share a few your plans on how to take this community building forward. :)

Thank you so much.

stefanbc profile image
Stefan Cosma Author

Hi, @dorelljames ! Thanks. That sounds amazing.

  1. Initially the turnout was about 70% and that is because, where I live, we don't have a lot of events (almost none at all). So just by default people came to the event. From that point forward the amount of participants increased to about 80% - 85%. Usually people need a strong motivation to come to free events. Another bonus was that I gathered some money and bought some snacks and drinks for everyone.

  2. This is quite a difficult topic actually. So far I've relied on friends in the industry, but even the ones that have spoken at the event more the once are running out topics they are knowledgeable about. Slowly but surely people from the community started offering on giving talks about certain topics. My advice is to first find the speakers and then set the topic. And try to plan ahead a few events.

  3. Yes, actually. My long term plan is to build up the community, create an NGO that helps in promoting web development from a young age and among all people. Another part of my long term plan is to create a conference that is web related (just like for example Smashing Conference) since there are none in my city. I have a lot of ideas but not a lot of time to implement them.

I would love to share some more ideas with you. If you ever have questions or advice email me at