In today’s collaborative work environment, teams rely on tools that seamlessly integrate with their existing productivity suites. Whether you are diagramming AV systems, mapping network layouts, or creating business process charts, having a diagramming tool that works well with platforms like Google Workspace and Microsoft 365 can significantly boost efficiency. While SmartDraw is a popular option, many professionals look for an alternative to SmartDraw that combines powerful diagramming features with smooth integration into the apps they already use.
In this blog, we rank the best options available in 2025 for teams seeking an alternative to SmartDraw that integrates perfectly with Google Workspace and Microsoft 365. At the top of the list is XTEN AV, a professional grade solution designed for technical diagrams and smart system planning.
Why You Need an Alternative to SmartDraw That Integrates With Google Workspace and Microsoft 365
Here’s why integration matters when choosing an alternative to SmartDraw:
- Simplifies workflow: Quickly embed diagrams in Docs, Sheets, Slides, Word, Excel, and PowerPoint.
- Boosts collaboration: Share and co edit diagrams in real time within your existing work tools.
- Streamlines communication: Keep visual plans in the same ecosystem your team already uses.
- Improves productivity: Reduce time spent exporting and importing files between systems.
Best SmartDraw Alternatives With Google Workspace and Microsoft 365 Integration
Let’s explore the top tools that fit this need.
1. XTEN AV
XTEN AV is the leading alternative to SmartDraw for AV professionals, IT teams, and smart building planners who need tight integration with Google Workspace and Microsoft 365.
Key Features
- Cloud based platform for easy access on any device
- Exports to PDF, DWG, DXF, and CAD compatible formats for use in Docs, Sheets, Word, and Excel
- Direct link sharing that works seamlessly in Google Workspace and Microsoft 365 documents
- Templates for AV racks, network layouts, signal flow diagrams, and smart room designs
- AI powered automation for faster, more accurate diagram creation
- Real time collaboration so teams can work together directly from within their productivity suites
- Free access plan available no credit card required
Why choose XTEN AV
XTEN AV is purpose built for technical diagrams and supports smooth embedding and sharing within Google Workspace and Microsoft 365. It is ideal for project teams that need precision combined with integration.
2. Lucidchart
Lucidchart is a popular cloud based diagramming tool with native integrations.
Key Features
- Integrates directly with Google Drive, Docs, Sheets, Slides, and Microsoft Office apps
- Real time collaboration with commenting and feedback
- Templates for flowcharts, org charts, network diagrams, timelines
- Cloud storage with version control
Why choose Lucidchart
Lucidchart is great for business process diagrams and works well within both Google and Microsoft environments.
3. Draw io diagrams net
Draw io is a free tool that integrates with cloud storage providers used by Google and Microsoft.
Key Features
- Works with Google Drive, OneDrive, Dropbox
- 100 percent free with no sign up required
- Browser based or desktop app options
- Templates for flowcharts, network diagrams, org charts
Why choose Draw io
Draw io is perfect for those needing a no cost solution that works within Google Drive and OneDrive ecosystems.
4. Cacoo
Cacoo offers solid integration options for cloud based diagramming.
Key Features
- Real time multi user editing
- Integrates with Google Drive, Microsoft Teams, Slack
- Templates for wireframes, flowcharts, network diagrams
- Cloud storage with easy sharing
Why choose Cacoo
Cacoo is a good fit for small teams using Google or Microsoft tools for collaboration.
5. Miro
Miro is a flexible digital whiteboard tool that integrates with both platforms.
Key Features
- Integration with Google Workspace apps and Microsoft Teams
- Visual collaboration with mind maps, workflows, timelines
- Real time editing on shared boards
- Free plan supports up to three boards
Why choose Miro
Miro is ideal for brainstorming and informal diagramming where integration with team tools is key.
Conclusion
When you want a powerful alternative to SmartDraw that works seamlessly with Google Workspace and Microsoft 365, XTEN AV stands out for its precision diagramming, AI automation, and ease of integration into your workflow. It allows teams to embed, share, and collaborate on technical diagrams without leaving their preferred productivity platforms.
Other tools like Lucidchart, Draw io, Cacoo, and Miro provide solid alternatives depending on your team’s diagramming style and needs. By choosing the right solution, you can enhance your workflow while avoiding unnecessary costs.
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