What is your task management process? Do you use trello, asana, calendar etc or a hybrid? And how?

Periklis Gkolias on August 14, 2018

My method is described in a comment but also here: I use Trello for daily tasks(mostly towards my professional evolvement, like do that course,... [Read Full]
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I have found TickTick to be one of the best to-do list programs and I use it to keep track of all my reminders, tasks and other info (I have one list dedicated to interesting websites and articles). It syncs to all devices and is very easy to use, but has a lot of features. I have yet to upgrade to premium, but I will likely do that soon.

Day to day, I use sticky notes with a to-do list for the day. Often that list comes from Tick Tick and I use the notes as more of a resource to encourage me to do more because I can see all I want to get done in the day, and what I have already done.

I also use Google Calendar for all other events that don't really fit on a list.


How would you compare TickTick to trello(if you have used it?)


Tick Tick is oriented more around lists and doesn't really have the same interface as Trello. I compare it more to Todoist or other tools like that.

For me, I use it a lot like other people use Trello, because it has a percentage complete option (I work on tasks and update the percentage, tasks marked done are done, tasks with no percentage are on my todo list).

So to answer your question, I wouldn't compare it to Trello but rather to Todoist 😄 I haven't used Todoist much, but I really like TickTick and don't see myself changing any time soon.

When I discovered it, I was really surprised how many feature it had (even for the free version) and that more people were not using it.


I use TickTick, Trello, Google Calendar for task management each has their purpose.

Trello for work, side projects, and long term goals.

TickTick for personal tasks (errands, busy work, reminders)

Google Calendar to keep track of personal events or allocate time for coding sessions. TickTick integrates with Google calendar nicely so when I create a task on the app, it appears in my calendar, that way I have a central place to view my personal tasks and events.


Exact same setup for me.

TickTick to organize the tasks in my life (bills, house tasks, goals, random things that need doing).

Trello for managing and staying on track with work projects.

Google Calendar for events, if I need to be at a certain place or am meeting someone at a certain time, it goes in here. If it's just a general reminder, that should go in TickTick.


I have to admit I am kinda intrigued with the hype of ticktick. What does it offer, that you cannot have from calendar?


Currently, my process is a hybrid of paper and web-based notebook (BookStack).

I plan out all of my projects in BookStack this is so it is all safely documented and easily shared if others are brought in.

My daily management is notebook/paper-based as it I find it satisfying to cross off my tasks during the day.

At the end of the day, I update Bookstack and plan out my TODO's for the next day.


I forgot to mention mine:

I use

  • Trello for daily tasks(mostly towards my professional evolvement, like do that course, or spend some time with you side project)

  • Calendar for what matters in terms of time(go to the doctor at 5pm)

  • I am tracking habbits with the Seinfield method(like eat an apple every afternoon, no excuses)

  • Sometimes I find it useful to note them down to a scrappy paper, just for the visual-kinesthetic part



I use vimwiki! It has a markdown mode (which I use) in addition to the default wiki markup mode.

I've built a personal organization system on top of it that consists of:

  1. Diary entries for logging day-to-day stuff that I've done.
  2. A "work items" page that tracks on a week-to-week basis what I'm doing
  3. Each item under a week in "work items" links to a page that breaks down the work item into major work areas, and breaks those work areas down into manageable tasks (using VimWiki's todo-list feature).
  4. Each list of work items ends with a todo for the corresponding pull request, which gets ticked off after the PR is merged.

What I love about the wiki format is that I can treat my organization system as a graph (I mean, it's a wiki after all). I link to work item pages from my daily logs if I have relevant thoughts about them, or meetings.

Some day I might make this thing start automatically exporting HTML but for now I'm content to browse it just within vim.


I use Google keep for daily tasks, Trello for long duration projects
I like Google keep all devices sync feature, and planning to use Google calendar because it gives you the BIG picture of your whole DAY/WEEK/MONTH


-I use Trello and Quire for daily tasks and work projects. I used to use Wunderlist, but they're going away. Since you already talked about Trello, I'll skip the descriptions. For Quire, it's a free software (has both webpage and app) where you can manage various of tasks. Also you can collaborate with others, and set sublists for for individual tasks. Pretty useful, especially when the wife sets out a shopping list for me.

-Google Calendar: Use it to keep track of appointments and deadlines. Quire and Trello does this too, but sometimes I only need to know what time and where.

Hope this helps :) Cheers, mate!


I use both trello and todoist

Trello for long term projects and goals.

Todoist is for everyday tasks

For example, a if i habe aside project, i put it on trello. If i decide to allocate 2hours today to work on it, i create atask on todoist


I have tasks in Topdesk, Outlook flagged items, Trello and Jira. This is pretty detrimental to keeping an overview.

Every so often I make a little prioritized list in a text editor.


I use org-mode without a calendar. :)

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