Last year's event notice exists only as a PDF. The file that made it is gone, the date is wrong, and the options are the usual ones: retype the whole page, or copy the text out of the PDF and watch the headings, the line breaks and the table turn into one grey block. A PDF export that rebuilds the structure, so the headline comes out as a heading and the rows as a table, saves most of that work. The steps below use the PDF Editor and the Word Editor in the osFoundry desktop app, on a one-page holiday party notice for a made-up company (example document), and end with a notice for the next year.
Export the PDF as a Word file
Open the PDF in the PDF Editor. In the top bar, click All tools, then Export a PDF. The list on the left shows every format the page can be exported to; click Microsoft Word (.docx).
The entry is marked Ready, and the .docx is written to the downloads folder straight away, with no dialog in between. The file gets the name of the PDF, so Holiday party 2025.pdf becomes Holiday party 2025.docx.
A PDF does not store paragraphs. It stores each letter with a position on the page, and that is all. To get a Word file out of it, the export has to read the layout back: two lines of the same size and close together become one paragraph, the large bold line becomes a heading, and a label and a value that sit side by side on every row become a table row. In this document that gave a Heading 1 for the title, a Heading 2 for "Details", one paragraph for the two intro lines, and a real table for the date, time, venue, cost and RSVP rows.
Open it in the Word Editor
Open the new .docx in the Word Editor. It looks like the PDF did, with one difference that matters: everything on the page is text again.
The title is a heading, the two intro lines are a single paragraph that reflows when the window or the font changes, and the details are a table with two columns. Click anywhere in it and type. The same page as a picture would not allow that.
Change the year, then the day
The date has to change in two places, the title and the Date row. Click Replace in the Editing group on the Home tab. In the Find and Replace dialog, put 2025 in Find what and 2026 in Replace with, then click Replace All.
The dialog reports "All done. We made 2 replacements.", one for "Holiday Party 2025" and one for the date. Replace All is the right choice for a year, because it finds the occurrences nobody remembers: a footer, a line in a table cell, a file title.
The day of the week also changes with the year. December 19, 2025 was a Friday, and so is December 18, 2026, so the day number needs one edit. Close the dialog, double-click the 19 in the Date row, type 18, and click the save icon at the top left. The title bar changes to Saved.
The result is a Word file with the real structure of the original, ready to send or to turn into a PDF again. The same steps work for any one-page notice, price list or form letter where only the PDF survived. The app is free from the osFoundry download page, and everything above runs on the computer itself, the way osFoundry's local-first design describes.
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