Gmail Auto-Organize: 8-Step Filter Setup 2025

How to Create and Organize Email Filters in Gmail

Here's your practical win for today. I'll walk you through setting up a Gmail filter for the First AI Movers newsletter—and you can adapt this for any other subscription or email.

Step 1: Access Your Email [0:00]

• Open your Gmail account.
• Locate the email address you want to filter.

Step 2: Create a Filter [0:23]

• Click on the email address.
• In the search bar, type 'from:' followed by the email address, e.g., [e-mail].
• Click on 'Create filter'.

Step 3: Choose Filter Actions [0:37]

• Decide what you want to do with the filtered emails:
  • Skip the inbox (archive it).
  • Apply a specific label (e.g., 'Newsletter').
  • Create subfolders for better organization.

Step 4: Additional Filter Options [0:57]

• You can also:
  • Automatically archive emails.
  • Forward emails to another address (for advanced users).
  • Ensure emails never go to spam.

Step 5: Mark as Important [1:07]

• Always mark important emails to ensure they are delivered to your inbox.

Step 6: Use Categories [1:17]

• If you prefer not to use labels or folders, consider using Gmail's categories.

Step 7: Apply Filter to Existing Emails [1:40]

• The filter will also categorize and classify all past emails that match the criteria.

Step 8: Review and Finalize [1:40]

• Review your filter settings and finalize to organize your email effectively.

---

Originally published on First AI Movers. Subscribe to the First AI Movers newsletter for daily, no‑fluff AI business insights and practical automation playbooks for EU Small and Medium Business leaders. First AI Movers is part of Core Ventures.