The Solo Operator's AI Automation Playbook
Stop wasting time on repetitive tasks. This ebook gives you 7 copy-paste automation workflows using AI, Zapier, and Notion to reclaim 10+ hours weekly.
The Solo Operator's AI Automation Playbook
Workflow 1: AI-Powered Email Triage
Problem: You spend 2+ hours daily sorting through newsletters, client requests, and spam.
Solution: Use this GPT-4 prompt to classify and route emails automatically.
- Connect Gmail to Zapier (or Make). Trigger: new email matching a label or search query.
- Create a Webhook step that sends the email body and subject to OpenAI with this prompt:
You are an executive assistant. Classify the email below into one of these categories:
- Urgent Client (reply within 4 hours)
- Non-Urgent Client (reply within 24 hours)
- Newsletter
- Spam
- Internal task (e.g., receipts, logs)
Email: {{email_body}}
Respond with ONLY one category and a one-sentence summary.
-
Route based on output:
- Urgent Client → Slack DM to yourself + label "URGENT" in Gmail.
- Non-Urgent Client → Add to Todoist with due date +24h.
- Newsletter → Move to "Read Later" folder.
- Spam → Delete.
- Internal task → Log to Notion database.
Expected time saved: 1.5 hours/day.
Workflow 2: Content Repurposing Machine
Problem: Creating one blog post feels like a full day’s work.
Solution: Turn one long‑form piece into 10 social media posts in 10 minutes.
- Write your blog post in a Google Doc.
- Use this Zapier prompt (or manually run in ChatGPT):
I will give you a blog post. Extract:
1. Two actionable tips (as Twitter threads)
2. One controversial opinio
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