If you’re trying to manage equipment maintenance using spreadsheets or manual reminders, things will eventually fall through the cracks. With the right setup inside Business Central, you can move toward a more reliable, automated system—especially with an app like Maintenance Manager.
This post covers how users are handling maintenance planning, task assignment, and work order tracking directly inside Business Central, without relying on outside tools.
I’ve got a bunch of equipment to maintain—can I set up recurring maintenance inside Business Central somehow?
Yes. With the Maintenance Manager app, you can define maintenance tasks that run on a schedule or usage-based interval—like runtime hours, distance, or output.
Tasks can be for preventive work (like monthly checks), one-off repairs, or template-based jobs. You link them to specific equipment, define steps (routing/BOM), and let the app track when they’re due.
There’s also a setup wizard that helps pre-fill all the initial settings like number series and templates, so you don’t need to configure everything from scratch.
Is there a way to automatically create maintenance work orders when stuff is due?
There is. Inside Business Central, Maintenance Manager adds a Planning Worksheet where you can batch-generate maintenance work orders. You don’t need to create them one by one.
It calculates which tasks are due based on your settings—whether that’s by date or interval—and lets you release the orders from one place. This is a huge time-saver if you’re planning monthly or plant-wide schedules.
How do I keep track of what maintenance actually got done?
Once a work order is released, you get full visibility into the process:
- Task and equipment references
- Scheduled vs. actual maintenance intervals
- Execution tracking with time stamps
- Materials used from inventory
It’s like a production order, but for maintenance. You’ll know what was done, when, and by whom—with a record to back it up.
Is there any kind of dashboard where I can see what’s scheduled or overdue?
Yes. The Maintenance Role Center gives you a dashboard inside Business Central where you can see:
- Pending tasks
- Released and finished work orders
- Maintenance trends over time
It helps you catch bottlenecks and make adjustments to task frequency or resource planning. No more guessing or jumping between tabs.
To see how this all fits together, check out this blog post that walks through the setup and process step-by-step.
Disclosure: This post summarizes functionality provided by the Maintenance Manager app, which works inside Business Central. No paid links or promotional content included.
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