Yes, faxing is still a thing in 2025—especially for healthcare, legal filings, and government forms. Thankfully you don’t need a dusty machine or even a landline anymore. Your iPhone can handle it all in minutes
Below is a step-by-step guide that walks you from install to “fax sent” using Send Fax Pro—a secure, HIPAA-ready mobile fax app that lets you send your first pages for free.
📋 Prerequisites
- iPhone with iOS 18 or newer (works on iPad, too).
- Stable Wi-Fi or cellular data.
- The document you need to fax—paper, PDF, photo, or anything in Files.
- Send Fax Pro installed → Download on the App Store.
📲 Step 1 – Install & Sign In
- Tap the link above, hit Get, and launch the app.
- Anonymous login is automatic; upgrade to a full account later if you want multi-device sync.
- Allow Camera and Photo Library access—needed for scanning and attachments.
- Privacy tip: Send Fax Pro encrypts files both in transit (TLS 1.3) and at rest (AES-256) and supports Row-Level Security for enterprise plans.
📸 Step 2 – Capture or Import Your Document
| Method | What to do | Best for |
|---|---|---|
| Scan with Camera | Tap Scan, hover, and let iOS auto-detect edges. Adjust corners if needed. | Paper forms, signatures |
| Import from Files | Tap Files ➜ Browse and pick any PDF, Word, or image. | Docs stored in iCloud, Google Drive, Dropbox |
| Pick from Photos | Select from Recents or Albums—great for receipts or whiteboard shots. | Images, multi-page photos |
| Live Text | Long-press text inside a photo to copy/paste into a cover page. | Quick reference numbers |
Crop, rotate, or apply filters (B&W, grayscale) to boost legibility. You can also merge pages into one fax bundle.
📝 Step 3 – Add a Cover Page (Optional)
- Toggle Cover Page on.
- Auto-fill Sender and Recipient from Contacts, or type manually.
- Use Quick Notes (new in iOS 18) to paste frequently used blurbs.
Cover pages remain a best practice for HIPAA and GDPR compliance, and they help the recipient route your fax quickly.
☎️ Step 4 – Enter the Fax Number
- International format recommended: +1 555 123 4567.
- Lookup: Tap the blue magnifying-glass icon to verify the country code.
- For extensions, include , as a pause (e.g., +1 555 123 4567,123).
Pro tip: Use Siri Shortcuts to pre-fill a frequently faxed number—handy for weekly payroll or pharmacy orders.
🚀 Step 5 – Send & Track
- Tap Send Fax.
- A progress bar shows upload, queue, and delivery.
- You’ll get a push notification and an email receipt when it’s done.
- Tap History to view status, thumbnails, and downloadable confirmation PDFs.
If you’re offline (airplane, subway), Send Fax Pro queues the job and fires it as soon as you reconnect.
🛠️ Troubleshooting Checklist
| Symptom | Fix |
|---|---|
| Stuck at “Uploading…” | Check Wi-Fi; large PDFs (>20 MB) take longer. |
| Blank pages on receiver’s end | Switch to Black & White filter and re-scan. |
| “Number unreachable” error | Remove + for local numbers or verify country code. |
| Image looks fuzzy | Scan in Auto-Edge mode with Flash off to avoid glare. |
Still stuck? Shake your device to open in-app support chat (24/7).
🛡️ Security & Compliance Notes
- TLS 1.3 + HTTP/3 for all transfers.
- AES-256 storage with key isolation.
- Optional BAA for U.S. healthcare entities.
- Audit logs downloadable as CSV.
- RLS (Row-Level Security) ensures only you see your faxes—even inside the same organization account.
🎉 You’re Ready to Fax Like It’s 2025
That’s it! No phone lines, no paper jams, no roaming charges. Whether you’re filing court documents, onboarding a new hire, or sending patient records, Send Fax Pro turns your iPhone into a pocket fax machine.
👉 Try it now—your first pages are free: Send Fax Pro on the App Store
Further Reading
- Free Fax Receive Test: Need to check a legacy fax? Use our online receive page in 60 seconds.
- HIPAA Compliance Guide (PDF)—download from the in-app Resources tab.
- Coming soon: Automate faxing with Shortcuts—follow this blog for the recipe!
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