Start with what failed, not what shipped
When a Common Health Entry Document is refused, the instinct is to look at the goods. Look at the documentary check first, because that is where most refusals happen and it runs on every consignment before any physical inspection.
Run through the checks in order
Is the CHED type right? Four types exist: CHED-A for live animals, CHED-P for products of animal origin, CHED-PP for plants and plant products, CHED-D for high-risk food and feed of non-animal origin under increased controls. A composite food containing animal products belongs on a CHED-P. Cross-referencing the CHED documentary failure causes against your own refusal notes usually narrows this quickly.
Are all establishment codes valid and still listed? Check every approval number in Part 1, not just the producer. A delisted code behaves exactly like a wrong one.
Do the certificates agree with the CHED? Compare weights, species and descriptions field by field across the CHED and the health certificates. Any disagreement is a query waiting to happen.
Was the notice period met? Submission happens before arrival, and many border control posts enforce a minimum notice period.
Is the CHED reference in the customs declaration? A consignment can clear the health controls and still not be released.
Know when the trail ends
Amendment is possible while the document is on your side. Once Part 2 records the decision, it is final, and a refusal leads to re-export, destruction, or supervised transformation. So watch a demo if you would rather run this checklist automatically before submission than manually after refusal.
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