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Import Emails from soon to be Deactivated Outlook Account to Zoho Mail

#webdev #tutorial

Estimated reading time: 5 minutes

Are you transitioning from an Outlook account that is about to be deactivated to Zoho Mail? This comprehensive walkthrough is designed to guide you through the process of exporting your emails from Outlook and importing them into Zoho Mail seamlessly. Whether you're using the Outlook application or Outlook.com, we've got you covered with detailed steps to ensure none of your important emails are lost during the transition.

In this article, you'll learn:

  • How to export emails from both the Outlook application and Outlook.com.
  • How to set up and configure your Zoho Mail account.
  • Step-by-step instructions for importing your exported emails into Zoho Mail.
  • Tips on verifying and organizing your imported emails.

By the end of this guide, you'll be fully equipped to migrate your emails smoothly and efficiently, ensuring a hassle-free switch to Zoho Mail.

Step 1: Export Emails from Outlook

  1. Open Outlook:
    • Launch your Outlook application or go to Outlook.com and sign in with your account.
  2. Export Emails -> Outlook Application:
    • Go to File > Open & Export > Import/Export.
    • Select Export to a file and click Next.
    • Choose Outlook Data File (.pst) and click Next.
    • Select the folders you want to export, ensure you check Include subfolders, and click Next.
    • Choose a location to save the .pst file and click Finish.
    • Outlook.com:
    • Unfortunately, Outlook.com doesn't directly support exporting to a .pst file. You will need to use the Outlook application to achieve this. You can set up your Outlook.com account in the Outlook application and follow the steps above.

Step 2: Set Up Zoho Mail

  1. Create a Zoho Mail Account:

    • Go to Zoho Mail and sign up for an account if you don't already have one.

  2. Set Up Zoho Mail Client:

    • Download and install Zoho Mail client if you prefer using a desktop application, or you can use the web interface.

Step 3: Import Emails to Zoho Mail

  1. Open Zoho Mail:

    • Log in to your Zoho Mail account via the web interface or open the Zoho Mail client application.

  2. Access Import Option:

    • Go to Settings by clicking on the gear icon.
    • Under Mail Accounts, look for the Import/Export option.

  3. Import Emails:

    • Select Import and then choose Import from Outlook (.pst file).
    • Click Browse and select the .pst file you exported from Outlook.
    • Click Import to start the process.

Step 4: Verify Imported Emails

  1. Check Emails:

    • Once the import process is complete, check your Zoho Mail inbox and other folders to ensure all emails have been imported correctly.

  2. Organize Emails:

    • You may need to organize your emails and folders according to your preferences in Zoho Mail.

Additional Tips:

  • Backup: Keep a backup of your .pst file in a safe location in case you need to re-import or use the emails later.
  • IMAP Configuration: If you prefer, you can configure your Outlook and Zoho Mail accounts using IMAP settings to sync emails directly without exporting and importing files manually.

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