Attendance Management Software: How can you leverage it best?

Attendance management is a vital task in today’s management system as manual attendance is not often safe or secure due to the high chances of data manipulation. Thus, the need for an attendance management software arises. Biometric attendance is the newest attendance management device based on the latest technology that caters to all attendance related purposes. It is used almost everywhere from offices to educational institutions to even small businesses. In short, an attendance management software helps the users in a top to bottom record-keeping of attendance data for various future references.

What is an Attendance Management Software?

Manual attendance keeping can drag down the morale of employees and hamper their productivity, as the regular hassles of standing in a queue to give attendance and the pressure on a particular employee to track it is a huge task. To remove the hassles, attendance management software becomes a necessity as that helps to keep track of every detail of an employee during office hours. The software keeps a tab on the exact working hours served by an employee, login, departures and the break time taken by an employee to arrive at the net time served. It also helps to calculate the number of casual and paid leaves of an employee and also the critical ESIC and PF calculations.

Benefits of Attendance Management Software

The attendance management software caters to various types of purposes. Users can get rich dividends by installing any of the attendance software available in the market. An HR can monitor the software and subsequently issue salary based on the exact number of days served. Some of the benefits are:

 

• Creation of the most appropriate and informative reports for employees to perform payroll management effectively.
• It can calculate the time-off and shift patterns of employees to gauge their working pattern.
• It ensures higher employee productivity.
• It ensures accurate and precise attendance monitoring without any unnecessary hassles.
• Manual error in timesheet management can be entirely eliminated by the software.

 

Most Popular Attendance Management Software

There are several attendance management software in the market today readily available which serves a lot of useful purposes. Some of them are:

• Kissflow HR Cloud

It is a cloud-based attendance software that enables employees to mark their attendance as soon as they arrive in the office. This is absolutely flexible and moreover allows businesses to integrate with biometric attendance to streamline HR procedures. This helps to eliminate the drawbacks of buddy punching or failures in punching. Some of the features are:

 

• Applicant tracking: Allows employers and eligible interviewers to communicate effectively.
• Employee Onboarding: After hiring new employees the software allows them to get a memorable welcome.
• Attendance management: Manages an end-to-end attendance of employees.
• Performance and Leave management: It lets manage the performance of employees with its feedback management feature and manage the leave requests based on the number of leaves left.
• Employee Offboarding: It effectively allows a safe exit from office thereby ensuring a flexible HR solution.

 

• GreytHR

The software has an inbuilt payroll module that manages attendance, leaves and payroll of employees and integrates with the attendance management. Some of the features are:

 

• Payroll: It effectively manages every detail pertaining to attendance and salary payment.
• PF, ESIC calculation: Calculation of PF and ESIC is done by the software effectively.
• Leave management: The software lets users manage the casual and paid leaves of employees from the data stored in it.
• Statutory reports and challans: GreytHR lets users store and operate as per the framework of the standard rules and regulations, and generate challans for payment of cash or cheque to employees.
• MIS reports: This is used by HRs to view the various crucial factors like customer and client satisfaction, revenue, etc., to manage the business effectively.

 

• Zoho People

Like the other attendance management systems, this application manages attendance and performs time-tracking through the detailed self-service portal. It also restricts the location of check-in by IP address using its geofencing feature. The features are:

 

 

• Time tracker: The software helps to keep a track of the time an employee is in office and the time spent outdoors to arrive at the net time served.

• Performance management: HR can effectively evaluate the performance of the employees by utilizing this feature to gauge productivity.

• Roster management: The attendance of the entire roster of every team is effectively kept by the software and monitored by the HR.

• Collaboration in real-time: Real-time collaboration to find solutions to problems is done effectively by this inbuilt feature of the software.

• E-signature: This allows employees to browse documents and read them thoroughly before putting an e-signature, thereby saving time and allowing flexibility.

 

 

• Kronos

The USP of the software is its microprocessor-based time clock to effectively manage time-tracking. The notable features offered by the software are:

 

• Automated payroll processing: The software automatically manages the payroll from attendance to payment structure with great accuracy.
• Gain access to payroll: Payroll access is granted to employees for all the updates in the salary and PF or ESIC registers.
• Better Compensation: The health policy as per standard HR rules of the organization is done by the software for an effective compensation coverage.

 

• SumHR

SumHR manages the attendance and keeps a detailed record of employees attendance by its inbuilt attendance features. It concisely displays shift timings and duration served by the employees in the office. The key features of SumHR include:

 

 

• Bonus and advance payment: Festival bonus or any other types of bonus is effectively calculated through this software, as its attendance management feature keeps all records and processes advance payment accordingly.

• Performance management: A top to bottom performance management feature is ensured by this software, which helps the employees to know about their strengths and weaknesses.

• Attendance: This feature lets users manage the attendance of employees effectively to find the net time served in office and keep a track on timesheet management.

 

 

Users need to effectively choose the best attendance management system so that it effectively provides a comprehensive business solution. The HR departments of organizations can perform payroll management operations efficiently and can track from daily attendance to monthly TDS deductions that help in salary generation.

Comments

[Mark]

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