Keeping accurate, detailed, and updated medical histories of every patient is crucial to the physician and the patient. It is required for various purposes, such as treating the patient, claiming insurance, and record keeping. Creating and maintaining these records is a time-consuming process. To save the physician’s time, which can be utilized for increased patient care, medical transcription services came into the picture.
Transcription services can either be outsourced or in-house. Medical transcription software generated a revenue of $2.66 billion in 2024 and is projected to generate $3.17 billion in 2025. Since remote patient monitoring also requires the use of software, its usage is increasing rapidly.
Why timely and efficient medical transcription services are required?
The medical team requires quick access to correct information to treat patients since it is time-sensitive. Even a second’s difference can decide life and death. The use of advanced technology for record-keeping helps the medical team in several ways, which are detailed below.
Accurate and quick record-keeping
Quick access to the patient’s medical history is important in making treatment decisions. This is possible only when record-keeping is automated. Manually recording all information is time-consuming and prone to human errors.
If physicians work for long hours and in addition have to manually record all the medical information of the patients, it increases the burden and reduces the efficiency.
Streamlined process
The process begins with form filling when the patient first enters the hospital and ends with the payments or reimbursements. The clinical and administrative functions are involved.
With the use of software or medical transcription, human involvement is limited to communication thereby saving manpower. A limited number of trained and experienced medical transcriptionists are required to carry out the process.
Quick access to patient information
Time is crucial in medical treatment. Medical transcriber helps with voice transcriptions making information easy to record. Physicians can make quick diagnoses and chart medical treatment when a patient’s medical history is immediately available.
Accuracy of information is equally important. Inaccurate or false information can lead to incorrect diagnosis, treatment and even fatal errors. This is why trained and licensed transcription agencies UK are required.
Cross-functional communication
Comprehensive medical care is provided by a team of doctors, nurses and other medical practitioners across various departments in the hospital setting. A patient’s medical information has to be shared with the team across departments as required to make informed decisions.
As updated records become readily available on the software, it is available for the team to access whenever needed. It aids in cross-functional communication across different disciplines.
Maintain Electronic Health Record (EHR) System
An Electronic Health Record (EHR) System maintains the complete medical record of a person. It also has the basic information of the person that is required for any medical personnel to treat them for the first time. EHR can also be used by the patient to schedule medical appointments, send automatic reminders, generate invoices and spot billing errors.
Health records can be maintained electronically using medical transcription. The software’s speech-to-text feature translates verbal reports into the format required to be stored in the EHR system. It not only saves time in translating but also saves medical data in a structured format for better accessibility.
Secure patient data
Medical data contains sensitive information. It is essential to keep it safe. Securing patient data is the responsibility and moral obligation of every healthcare institution. Health Insurance Portability and Accountability Act (HIPAA) protects patient information.
Hospitals and clinics are required to comply with HIPAA throughout their patient care process to safeguard the data. Data breaches can result in dire consequences and loss of reputation. Health insurance is delayed or rejected in the absence of GDPR & HIPAA compliance.
Comprehensive medical review
Medical transcribing carried out by Transcription Service UK offers comprehensive medical review. It is offered by all the medical transcription agencies when the service is outsourced.
The review involves proofreading all the medical records in the EHR to check for accuracy. It also verifies HIPAA compliance, rectifies errors identifies errors and brings it to notice.
Enhanced patient care
The traditional process of medical transcription is time-consuming. With the latest medical transcription software in place, transcription happens in real time. This eliminates the delays in creating and accessing medical records. Paperwork is also eliminated thereby requiring less manual labour.
This allows the healthcare staff to focus on providing enhanced patient care and building a relationship with the patients. By eliminating manual tasks, prolonged working hours are also eliminated and staff can have quality personal time.
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