How to Automate DesignRush Agency Research and Outreach in a Single Apify Run

#automation #apify #b2b #webdev

Introduction

B2B outreach to agencies involves two stages: research and contact. Most tools solve one. The DesignRush Outreach Bot by Techforce Global solves both in a single actor run filtering agencies, scraping full profiles with six review sub-dimensions, then automatically submitting your message to each agency's contact form.

How It Works Technical Overview

Step 1 — Location Filtering via Live UI
Rather than URL parameter hacking, the actor uses DesignRush's live location search UI — typing your location string, scoring autocomplete suggestions, and navigating to the canonical scoped URL. All pagination stays on that scoped URL for server-side filtered results.

Step 2 — Listing + Profile Scraping
Listing fields: name, website, location, rating, hourly rate, employees, slogan, description, profileLink. Profile fields (scrapeProfiles: true): all reviews with 6 sub-ratings (Quality, Cost, Schedule, Timely Delivery, Responsiveness, Satisfaction), services array, clients array, team data.

Step 3 — Contact Form Submission
When contactMode: submit, the actor navigates to each agency's contact page, waits for full form load including CSRF tokens, fills in contactName, contactEmail, contactCompany, contactPhone, contactWebsite, contactMessage, submits, detects outcome (success/failure), and records contactSubmitted: true or false.

Input Configuration

n8n Automated Weekly Outreach Pipeline

Schedule Trigger — every Monday 9:00 AM IST
HTTP Request — POST Apify API to start actor (category + location + contactMessage)
Wait/Poll — until run = SUCCEEDED
HTTP Request — GET Apify dataset results
Filter — contactSubmitted = true only
HubSpot — create lead records for successfully contacted agencies
Google Sheets — log full results with sub-ratings for qualification scoring
Slack — weekly summary: X agencies found, Y contacted successfully