1. ChatGPT + Custom GPTs
What I use it for: Drafting emails, brainstorming, summarizing long documents, code review
The workflow: I created custom GPTs for specific tasks — one for professional emails, one for technical explanations, one for content editing. Each has context about my tone and preferences baked in.
Time saved: ~3 hours/week
Pro tip: Spend 10 minutes setting up a custom GPT with your writing examples. The return on that investment is massive.
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2. Notion AI
What I use it for: Meeting notes, project planning, content outlines
The workflow: During meetings, I take rough bullet points. Notion AI cleans them up, extracts action items, and even suggests follow-up tasks. For content, I brainstorm in bullet form and let it expand into structured drafts.
Time saved: ~2 hours/week
Pro tip: The “Continue writing” feature is underrated. Start with a sentence, let it build the paragraph.
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3. Make (formerly Integromat)
What I use it for: Connecting apps, automating data flows, building workflows
The workflow: Social media posts automatically draft from my content calendar. Form responses populate my CRM. Daily reports compile themselves. I set it up once, it runs forever. Time saved: ~3 hours/week
Pro tip: Start simple. One connection. One trigger. Build from there.
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4. ElevenLabs
What I use it for: Voiceovers, audio content, accessibility
The workflow: I write scripts, choose a voice that fits the content, and generate professional-quality audio in minutes. Great for turning blog posts into podcasts or adding voice to video content.
Time saved: ~1 hour/week
Pro tip: Their “Professional” voice cloning is worth it if you create consistent audio content.
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5. Claude (Anthropic)
What I use it for: Long-form writing, analysis, complex reasoning tasks
The workflow: When I need deep analysis or thoughtful long-form content, Claude is my go-to. It handles context better than anything else I’ve tried. I use it for research summaries, detailed documentation, and anything requiring nuanced understanding.
Time saved: ~2 hours/week
Pro tip: Upload documents and ask specific questions. Its context window is huge.
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The Real Secret
It’s not about having the best tools. It’s about having a system.
Each tool serves a specific purpose in my workflow. They talk to each other. They eliminate decision fatigue. The 10+ hours I save aren’t from one magic tool — they’re from never doing the same repetitive task twice.
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