Looking for a wiki tool for documentation? Check out the following wiki tools for remote teams! Read on…
A wiki or an internal wiki is a must-have have software for businesses, especially those who have a distributed workforce.
A wiki helps remote teams share information quickly, solve problems, onboard and train new hires, and acts as a knowledge base for customer queries.
But before we dive into awesome wiki tools your remote team can use for documentation, let us first understand what exactly is a wiki tool.
What is a Wiki Tool?
A wiki tool is software that allows employees to collaboratively create, edit and share information inside or outside an organization.
The word wiki comes from the Hawaiian word for “quick”. A wiki is indeed, a quick and easy way to manage and share information.
According to Wikipedia, “a wiki is a hypertext publication collaboratively edited and managed by its own audience directly using a web browser.”
Wikis act as a single source of truth for all knowledge within an organization. This knowledge is accessible to anyone within the organization.
single source of truth image
Think of it as a central repository to store all company data and important info.
Documents like meeting notes, process documentation, shared logins, checklists, onboarding and training material, company policies, HR documents, etc are all stored in an internal wiki for easy access.
While mostly used by organizations, the use of a wiki is beyond the boundaries of a business.
Different Use-Cases of a Wiki
Wikis can be used by teachers, librarians, and even individuals- simply anyone who needs to store and share information.
Wikis can be public-facing, private, or personal. You can use the wiki as:
- An internal wiki software for collaboration amongst team members
- A corporate or private wiki software for storing and sharing your company’s info
- A classroom wiki for teachers to share resources with each other as well as with students.
The 9 Best Wiki Tools For Remote Teams in 2021
To make the process of creating and sharing knowledge easier for you, we have curated a list of some of the best internal wiki tools for remote teams on the market right now.
Are you ready? Let’s dive in…
1. Confluence Wiki
Kicking off our list of awesome wiki tools for remote teams is Confluence. Connecting people, content, and ideas, Confluence is a knowledge management tool built by the software giant Atlassian.
With real-time editing, Confluence wiki allows team members to remotely collaborate on the same page, add in-line comments, @mention someone, and more.
Apart from creating docs from scratch, Confluence Wiki also allows you to drag and drop your Office docs, PDFs, images, etc.
Files on Confluence are automatically versioned, removing all confusion and chaos. Users can also track every single change made to a document easily.
Flexible permissions allow teams to secure their content from unauthorized access and have complete control over their files.
With amazing mobile apps, teams can stay informed no matter where they are in the world.
Some key features of Confluence:
Customizable templates to kickstart work
Integration with JIRA and Hipchat for enhanced collaboration
Version tracking and real-time editing
Pricing:
Paid plans start at: Standard ($5 per user/month), Pro ($10 per user /month), Enterprise (contact sales).
2. DokuWiki
A highly versatile tool, Dokuwiki is open-source wiki software. The tool doesn’t require a database and is very clean and simple to use.
The wiki has very low system requirements and is a breeze to install. Even though the platform allows anyone to create, edit, and share files, it also has access control features to keep stuff private.
A great part of Dokuwiki is its vibrant community that constantly supports and builds new plugins to improve the tool.
Moreover, the software also has a ton of templates to quickly start creating documents without worrying about formatting.
Users can even create their own templates and submit them to Dokuwiki for others to use.
If you are looking for an open-source wiki software that easy to use and install, Dokuwiki might be the one you need!
Some key features of Dokuwiki:
Access controls and authentication connectors
Numerous plugins and extensions
Open source wiki tool
Pricing:
Free to use
3. Nuclino
Following the trend of lightweight wikis, Nuclino is next up on our list.
The ‘collective brain of your team’, Nuclino empowers employees to ‘dump’ all their knowledge and organize it in Nuclino.
Using Nuclino, teams can create an internal and external knowledge base, company wikis, or simply use it to store important company files in a central location.
For faster writing, Nuclino supports Markdown and other formatting features.
Nuclino also allows teams to add one item inside another using the ‘@’ command, helping them to organize content in a meaningful way.
Teams can view their items in different views- the ‘recent‘ view (to show all the recently updated items), the ‘board’ view (to track items in a workflow), and the ‘graph’ view (to create a mind map).
Some key features of Nuclino:
Available in the browser or as a desktop and mobile app
Export your data quickly in formats like PDF, Word, Markdown, etc
Access settings to control who can view or edit content.
Pricing:
Free plan for 50 items
Paid plan starts from: Standard ($5 per user/month)
Read More: The 10 Best Digital Whiteboard Software for Remote Teams!
4. You Need A Wiki
Do you use Google Docs for a lot of your documentation? You are going to love this tool!
You need a wiki- internal wiki tool
You need a wiki that converts your Google Docs files and folders into a fully functional wiki in less than 30 seconds! Yes, you read that right!
Simply import your existing Google Drive folders and files and let this amazing wiki software do the rest.
Search has never been Google Docs’ strong suit. This is why You need a wiki that has a nested tree menu that lets you quickly find the files you are looking for.
Moreover, you can set up a table of contents or link to other documents easily, making organization easier.
The best part is that you can still use all the good features of Google Docs- real-time collaboration, advanced formatting, commenting, and more.
If you are a heavy Google Docs user, You need a wiki is a great wiki tool for your remote team!
Some key features of You need a wiki:
Quickly create a wiki with your existing Google Docs
Save file automatically to Google Drive
Unlimited wikis and read-only users
Pricing:
Free plan with limited features
Paid plans start at: Up to 10 users ($10 per month), up to 25 users ($49 per month), up to 75 users ($99 per month).
5. Slab
Trusted by over 7000+ companies including Asana and Vox Media, Slab is another great wiki tool for documentation.
Slab provides a great editor to create beautiful-looking content. You can even embed docs and files from other tools into your Slab documents.
All your documents appear on the left side of your homepage. Content in Slab is organized by topics and not in messy folders or tags, making it easier to find.
Slab also provides analytics to understand whether your knowledge base is being read and understood by your team so you can make changes accordingly.
With robust integrations with Google Docs, Dropbox, Slack, Github, Asana, and more, users can search for content across their different tools and not just inside Slab.
Some key features of Slab:
Intuitive interface
Integrates with other knowledge base tools and searches across each of them.
Organizes content by topic and not folders.
Pricing:
Free plan with limited features
Paid plans start at: Startup ($6.67 per user/month), Business ($12.50 per user/month), Enterprise (contact sales)..
Check out the complete list here: https://remoteverse.com/internal-wiki-tools-for-remote-teams/
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