How I track overdue freelance invoices in a spreadsheet (UK-friendly chase cadence)
Disclosure: I built and sell a £7 Google Sheets / Excel workbook with these tabs pre-built (Invoice & Chase Tracker). This post is the free method — organisational tips only, not tax or legal advice.
Two-tab setup
Invoices: client, invoice #, issued/due dates, amount, status (Draft/Sent/Part-paid/Paid/Overdue), last/next chase, notes.
Chase log: date, invoice #, channel, outcome, next chase.
Filter Overdue + sort by next chase — that is the daily list.
Simple cadence
- Due date: polite reminder with payment details.
- +7 days: ask what is blocking payment.
- +14 days: firmer note; pause new work if that is your policy.
- +21–30 days: final written chase, then your own escalation / GOV.UK late payment guidance.
Free snippets + paid workbook
- Free chase snippets: https://gajames.gumroad.com/l/tjrcyk
- Soft landing: https://brewpage.app/public/ETRt1BQO0q
- Full workbook £7: https://gajames.gumroad.com/l/euvsdf (I built/sell this — Gary James / gajames).
Organisational template only. Not tax, legal, or debt-recovery advice.
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