If your business operates on Business Central and spans multiple locations, printing can quickly become a daily source of frustration. One team needs shipping labels on a Zebra printer in the warehouse. Another needs invoices on the office laser printer. Users print from web clients, tablets, and shared terminals. And IT? They’re fielding printer configuration requests as if it were 1998.
Fortunately, there’s a way to take control—without needing IT every time someone clicks “Print.”
How can I route different reports to different printers in Business Central?
PrintNode allows you to link your physical printers to the cloud using a lightweight client. Once installed, printers become available for Business Central to see and use. With the PrintNode Connector PowerTool, you paste your API key once, and all available printers show up in Business Central for assignment.
From there, it’s easy to:
- Assign a report, such as “Sales Confirmation,” to the front office printer.
- Send all pick lists to the shipping printer for a specific warehouse.
- Set a fallback printer if no match is found.
- Configure print preferences, such as landscape vs. portrait orientation, 4×6 labels, or two copies per job.
All of this is done within standard Business Central pages, such as “Printer Selections” and “Print Settings”—no separate portal or IT intervention is required.
What if we have many printers across locations?
The PrintNode Printers list in Business Central provides a centralized view of all registered printers. Each printer is tagged with its name, state (online/offline), and default paper dimensions. You can remove unused devices, set default paper sizes, and filter out virtual drivers.
Paper sizes are pulled directly from the Windows printer driver—whether you’re printing standard-sized reports or small-format barcode labels, Business Central already knows the dimensions.
Can users print without having to choose a printer every time?
Yes. Once configured, users don’t need to make selections manually. If a sales team member prints an order confirmation, it goes to the assigned office printer. If a warehouse user prints a pick ticket, it is sent to the correct label printer—landscape, two copies, 4×6 inches.
There are no PDFs. No pop-ups. No printing dialogs. Just one click → direct print.
This article is based on the official blog from Insight Works. It is not sponsored or paid content.
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