TL;DR: Mina Meeting Assistant is the first AI that joins your Zoom, Meet, or Teams calls as a live participant — speaking, executing tasks, and updating your tools in real time. This guide shows you exactly how to use it, with 10 copy-paste prompts and a monetization playbook.
What Is Mina Meeting Assistant? (And Why Everyone's Talking About It)
The Mina Meeting Assistant guide starts with a simple but important distinction: Mina is not a note-taker. Every AI meeting tool before it — Otter, Fireflies, Fathom — recorded your meetings and handed you a transcript afterward. Mina does something completely different.
Mina joins your Zoom, Google Meet, or Microsoft Teams call as an actual participant. It speaks. It acts. It executes tasks while the conversation is still happening. When a prospect asks about your enterprise pricing, Mina doesn't wait for you to find the slide — it pulls the number from HubSpot and answers. When the meeting ends, your CRM is already updated, your Jira tickets are already filed, and your follow-up email is already drafted.
The problem Mina kills is the gap between what gets decided in a meeting and what actually gets done afterward. Research from Atlassian found that 60% of action items from meetings are never completed. Mina closes that gap by executing in real time, before anyone has a chance to forget.
This is why Mina hit the top of Product Hunt for June 2026 and why every operations-focused team is looking at it right now. It's the first tool that makes meetings produce output, not just produce recordings.
Who Is Mina Meeting Assistant For?
Mina is built for anyone who runs back-to-back calls and needs to extract maximum value from every conversation. The ideal users are sales reps and account executives who need real-time CRM updates and objection handling, agency owners and consultants who manage client relationships across multiple projects, startup founders who run investor calls, recruiting interviews, and board meetings all in the same week, and solopreneurs and freelancers who handle every client touchpoint themselves without an assistant.
It's also excellent for operations leads running standups and sprint reviews who need instant Jira/Linear ticket creation and Slack summaries.
If you spend more than 3 hours a week in meetings, Mina will save you at least half that time in post-meeting admin work.
Key Features of Mina Meeting Assistant
Real-Time Participation and Live Speech
Unlike any AI meeting tool before it, Mina can actually speak during your call. You configure whether it's Proactive (speaks when it has relevant information) or Reactive (only acts when you prompt it). The reactive mode is perfect for client-facing calls where you want full control. The proactive mode is a game-changer for internal standups and sales calls.
200+ Tool Integrations
Mina connects natively with Slack, HubSpot, Salesforce, Jira, Notion, GitHub, Linear, Google Workspace, Microsoft 365, and 190+ more tools. Every action it takes during your meeting — logging a commitment, filing a ticket, booking a follow-up — goes directly into the tools your team already uses. No copy-paste, no manual data entry.
Pre-Meeting Briefing System
Before any call, you can give Mina a brief in plain English: who you're meeting, what you need it to pull, what objections to watch for, what actions to take. Mina loads that context and executes it during the meeting without you needing to prompt it again. Think of it as briefing your best assistant before an important call.
Automated Post-Call Package
When the meeting ends, Mina generates a complete package in seconds: executive summary, action items with owners and due dates, CRM record updated, tickets filed, and follow-up email drafted. You approve and send. The whole post-meeting workflow takes under two minutes.
Proactive vs. Reactive Modes
In Proactive mode, Mina speaks when it detects something relevant — a question it can answer from your data, a competitor mention worth logging, a commitment it needs to capture. In Reactive mode, Mina works silently and only acts when you type a command in the side panel. You choose per meeting type.
How to Get Started with Mina Meeting Assistant in 5 Minutes
Learning how to use Mina Meeting Assistant takes about five minutes of setup, after which it runs mostly on autopilot.
- Sign up at getmina.ai and connect your calendar (Google or Outlook). Mina automatically detects all upcoming meetings.
- Connect your core tools — start with your CRM (HubSpot or Salesforce), your project tracker (Jira, Linear, or Notion), and Slack. Each connection is a 30-second OAuth flow.
- Set your default mode — go to Settings > Meeting Defaults and choose Proactive for sales calls and Reactive for client presentations.
- Invite Mina to your next meeting — add mina@getmina.ai as a participant or use the Chrome extension to drop Mina into an existing call.
- Write a pre-meeting brief — in the Mina dashboard, click your upcoming meeting and type a plain-English brief: what the call is about, what to pull, what actions to execute.
- Review the post-call package — after the call, approve the summary, action items, CRM update, and follow-up email in one click.
- Iterate on your prompts — the more specific your briefs, the more value Mina returns. The prompts below will get you started immediately.
7 Best Use Cases for Mina Meeting Assistant
1. Sales Discovery Calls
This is Mina's killer use case. Before the call, brief Mina on the prospect's CRM record and the top objections you expect. During the call, Mina pulls live data when asked, logs buying signals, and books the follow-up the moment the prospect agrees to one. Sales reps report cutting post-call admin from 45 minutes to under 5.
2. Client Status Updates
Mina joins your weekly client call, pulls the latest sprint data from Jira or Linear, and updates the client dashboard in real time. When the client asks "where are we on the landing page?" Mina pulls the ticket status and speaks the answer. After the call, the client-facing Notion page is already updated.
3. Team Standups
Configure Mina as your standup facilitator. It listens for updates, captures blockers as Jira tickets automatically, assigns them to the right people, and posts the standup summary to Slack before anyone leaves the Zoom. Fifteen-minute standup, zero post-standup admin.
4. Contract Negotiations
Load your standard contract template into Mina's context before the negotiation. Mina monitors the conversation and flags every proposed deviation from your standard terms in your side panel — highlighted, with the specific clause called out. Nothing gets lost between the verbal agreement and the final document.
5. Agency Client Onboarding
Drop Mina into your onboarding call. It captures every deliverable promised, every deadline agreed, every credential needed. Before the client has closed their laptop, Mina has sent them the onboarding checklist and assigned tasks to your team.
6. Investor Pitch Practice
Run your pitch live with Mina as the audience. Brief it on common investor objections for your sector. Mina asks you hard questions, surfaces your weakest answers, and delivers a structured debrief afterward.
7. Recruiting and Interviews
Whether you're the interviewer or the candidate, Mina helps. As an interviewer, it logs structured feedback and creates the evaluation scorecard in real time. As a candidate, brief Mina on the role — it surfaces relevant talking points when you need them, silently in your side panel.
5 Copy-Paste Prompts for Mina Meeting Assistant
These are the best Mina Meeting Assistant prompts to drop into your pre-meeting brief or the in-call command box.
Prompt 1: Sales Discovery Brief
Before this call, pull [Prospect]'s full HubSpot record — last touch, open deals, any previous call notes. During the call, log every buying signal and commitment. If they ask about pricing, pull our enterprise tier from Notion and share it.
Prompt 2: Standup Automation
Join our standup. For each speaker, capture: completed yesterday, working on today, blockers. After the standup, create Jira tickets for every blocker, assign them, and post the full summary to #daily-standup in Slack.
Prompt 3: Post-Call Action Sprint
Call just ended. Execute immediately: 1) Update HubSpot deal stage to Proposal Sent, 2) Draft follow-up email to my Gmail for approval, 3) Book a 30-min follow-up for next Tuesday at 2pm, 4) Post summary to #sales-updates in Slack.
Prompt 4: Objection Alert
If you detect phrases like "too expensive," "already using something," "not the right time," or "need to check with my boss" — surface our top 3 objection responses in my side panel silently. Do not speak.
Prompt 5: Client Report Live Pull
During this call, pull the latest sprint status from Linear for Project [X]. When the client asks about progress, share the current completion percentage and top 3 completed items. After the call, update the Notion client dashboard.
Mina Meeting Assistant vs. Fireflies.ai: Which Should You Use?
Fireflies is excellent for what it does: recording, transcription, and searchable meeting archives. If you need a compliant record of every conversation, Fireflies is hard to beat at its price point.
Mina is a fundamentally different product. It's not trying to be a better recorder — it's trying to eliminate post-meeting work entirely. The right question isn't "which is better?" — it's "do you need a recorder or a teammate?" For teams that have already solved the transcription problem and are drowning in post-meeting admin, Mina is the next step.
How to Make Money with Mina Meeting Assistant
1. Mina Implementation Consulting
Position yourself as a certified Mina configurator. Charge SMB clients $500–$1,500 to set up Mina, connect their CRM and project tools, and build their meeting templates. Time per client: 4–6 hours. At 3 clients per month, that's $1,500–$4,500 MRR from a tool you learned in a week.
2. Done-For-You Meeting Operations
Offer to run the AI layer for a client's sales calls. Configure Mina before each call, monitor the session, and deliver the post-call package. Charge $75–$150 per call. Early-stage startups who can't afford a full-time ops person will pay this consistently.
3. Industry-Specific Prompt Packs
Build Mina prompt packs for specific niches: real estate agents, SaaS sales teams, recruiting agencies. Package 10–15 tailored prompts with a setup guide and sell each pack on Gumroad for $9–$19. Zero ongoing work after creation.
Frequently Asked Questions About Mina Meeting Assistant
Is Mina Meeting Assistant free?
Mina offers a free tier with limited meeting minutes and tool connections. Paid plans start at $29/month for individuals and scale up for teams. The free tier is enough to test Mina on 3–5 meetings before committing.
Is Mina Meeting Assistant safe to use?
Mina processes meeting audio through encrypted channels and stores data in compliance with SOC 2 standards. You control which tools Mina can access and can revoke permissions at any time. For sensitive calls, use Reactive mode so Mina only acts on explicit commands.
What is Mina Meeting Assistant best for?
Mina performs best on structured, action-oriented meetings: sales calls, client status updates, team standups, and project kickoffs. It's less useful for casual brainstorming sessions where the value is in creative exploration, not execution.
How does Mina compare to Otter.ai?
Otter.ai is a transcription and note-taking tool. Mina is an execution tool. Otter records and summarizes. Mina acts. They serve different stages of the meeting workflow — Otter for documentation, Mina for execution. Many teams will eventually use both.
Can beginners use Mina Meeting Assistant?
Yes. The setup takes under 10 minutes and the pre-meeting brief system uses plain English — no technical configuration required. The Chrome extension makes adding Mina to any call a single click. Most users are productive within their first meeting.
Final Verdict
Mina Meeting Assistant is the most significant shift in meeting productivity since someone invented the calendar invite. It doesn't make meetings shorter — it makes every meeting produce more output automatically, so your team spends less time on admin and more time on the work that actually moves the needle.
If you run sales calls, client meetings, or team standups and you're still spending 30–60 minutes after each call updating your CRM, writing summaries, and chasing action items — Mina gives you that time back immediately.
The 10 prompts in this guide are your starting point. The use cases map your quick wins. The monetization playbook shows you how to turn your Mina knowledge into income.
Want the complete Mina prompt pack + monetization playbook as a downloadable PDF? I put together a full guide with all 10 copy-paste prompts, every use case mapped out, and the full monetization playbook. Grab it on Gumroad for $9 →
Published: 2026-06-08 | Updated: 2026-06-08
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