How to Split Labels When Typing Text: One Blank Line Makes a New Label, a Line Break Does Not

I work on OnePassApps, so this is our own tool, and everything below was measured on it today in a signed-out desktop Chrome.

The Label & Card Maker at app.onepassapps.com/apps/label-maker turns text you type into printable label sheets. This post is about the one rule that decides how many labels you get: what separates one label from the next.

The rule is printed in the panel

Under the entries box the app says:

Separate labels with a blank line. Line breaks within an entry stay together.

That sentence is the whole contract, and it is worth measuring rather than assuming. I typed the same four lines twice - once with an empty line in the middle, once without.

With the empty line: two labels

I typed:

Alex Morgan
Long Company Name Limited

Sam Taylor
28 Market Street

The panel counted 2 entries, and the counter line above the preview read:

2 labels · 3 × 7 · 1 sheet

Without the empty line: one label

Then I removed that single empty line and typed the same four lines:

Alex Morgan
Long Company Name Limited
Sam Taylor
28 Market Street

This time the panel counted 1 entry, and the counter line read:

1 label · 3 × 7 · 1 sheet

Four lines, four lines, and the only difference is one empty line. The app is not counting lines and it is not counting characters: an empty line ends the entry you are typing and starts the next one, and every other line break stays inside the entry it belongs to.

Why the count is worth getting right

That count is the number the rest of the panel is built on. The label counter, the number of sheets you get, and the "Label 1 of 21" position readout under the preview all follow from it. When a paste comes out as the wrong number of labels, the cause is usually a missing or an extra empty line rather than the text itself.

Our earlier post on this tool covered the other numbers in the same counter line: the 50-copy ceiling, the skip ceiling, the 500-label output cap, and the three separate ways the tool refuses text that will not fit. This one is the input side of the same panel - how the entries are counted before any of that applies.

Try it yourself

The Label & Card Maker runs in your browser tab and needs no account: open the Label & Card Maker

Every app and studio has a plain-language guide with its limits and its tool list: the OnePassApps guides

What I did not test

One build, one signed-out session, 11 November 2026. I used the manual entries box only - not CSV rows, not copies, not skip labels, not the other two sheet presets, and not the printable output itself. The app opens with two sample entries already in the box, separated by an empty line, which is why it starts on 2 entries. I did not measure an empty line at the start or the end of the box, several empty lines in a row, or more than two entries.