Task management is a skill that can help you to improve your daily productivity. The demands of the modern-day workplace require you to have some sort of system to manage your tasks.
Task management software can help you take task management to the next level. In this article, we’ll go through some of the best task management tools out there in the market today.
Table of Contents [hide]
1 What is Task Management?
2 Benefits of Using Task Management Software
2.1 Improves your productivity
2.2 Digitizes your routine
2.3 Supports remote team collaboration
3 The 14 Best Task Management Software and Tools
3.1 Taskade
3.2 Todoist
3.3 Asana
3.4 TickTick
3.5 OmniPlan
3.6 Any.do
3.7 Monday.com
3.8 Wrike
3.9 Google Keep
3.10 Things 3
3.11 Wunderlist/Microsoft To-Do
3.12 Clickup
3.13 Notion
3.14 Zenkit
What is Task Management?
The process of task management involves managing your task from start to completion. Typically, this process involves listing down your tasks, setting due dates, assigning them, and then checking them off when done.
Learning to manage tasks is one of the most important tenets of personal productivity. By listing down tasks, you’re better able to prioritize your daily activities to ensure that you don’t miss out on any important tasks.
In essence, Task management is a very simple concept to master; list down tasks in order of importance and work on them. But, the most important and arguably toughest part to nail is actually making it into a daily habit.
After all, in the pursuit of better overall productivity, consistency is key.
Today, there are task management tools out there that can help you take your task management skill to the next level. What exactly are the benefits of using task management software?
Benefits of Using Task Management Software
Using Task management software helps you to organize, track, and check tasks so that you can improve your personal productivity. Sure, pen and paper work too, but the benefits of using a task management tool far outweigh the traditional method.
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Additionally, modern Task management software also makes it possible for teams to track team tasks and collaborate better with each other.
Here are some of the benefits of using Task management software:
Improves your productivity
Task management software without a doubt improves your productivity if you use it correctly. It helps you get organized and ensures that you stay on top of your daily tasks.
By listing down your tasks on task management software, you’re freeing up brain power to focus on other tasks. The lesser things you have to remember, the more opportunity you have to think about the next big idea.
With software, you’ll be able to move tasks around in order of priority and assign due dates and reminders to make sure that you’re always on schedule.
What’s more, if you’re religiously using task management software to manage your daily tasks, Taskade’s calendar view can help you amp up your productivity levels.
A calendar view helps you to get a bird’s eye view of all the tasks you have for the month. This lets you anticipate upcoming busy periods so that you can better prepare yourself.
Digitizes your routine
There’s a certain charm with using pen and paper, but the traditional method of note-taking takes up more space over time.
Going digital helps you save space. Regardless of how many notes and tasks you write down, you will never be short of physical storage space.
Additionally, modern task management tools such as Taskade allow you to find tasks and specific notes with the search function. Flipping through notebooks to look for a specific task you completed in the past? Never again.
In fact, it is simpler for you to track tasks and get work done on a single device instead of constantly going back and forth between paper and laptop/desktop.
Supports remote team collaboration
Today, the majority of workplaces have gone fully or partly remote. This means that modern teams have had to quickly adapt and learn to collaborate online.
Furthermore, remote work has opened up the notion of working with people from various time zones. To make this work efficiently, you’ll need to make sure that communication with your team is on point.
A task management tool allows you to assign tasks and due dates, and add notes to tasks. This reduces the need for constant back-and-forth communication with your distributed team.
Not only does this help you communicate better, but it also helps align everyone on your project deliverables so that everything is delivered on schedule.
Before we dive into the best task management software, check out our article on the best project management tools if you’re looking for software that can handle the demands of project management.
The 14 Best Task Management Software and Tools
Taskade
Imagine an application that allows you to take detailed notes with infinite hierarchies, organize and manage projects and tasks, and even collaborate via built-in video chat with your team, and more, via an all-in-one unified workspace. Well, look no further because Taskade is the perfect solution for you.
Taskade is a Y Combinator-backed supercharged online productivity app that both individuals and teams can use to collaborate on projects in real-time. With Taskade, remote teams and individuals can get work done faster and smarter.
Automate repetitive workflows, Get a headstart on your projects and find a suitable structure for your notes via Taskade’s versatile collection of templates. Simply choose from a wide variety of templates and add them to your projects to get started instantly!
Looking for the best obsidian alternative? Taskade is the best bet for modern knowledge workers. Get started instantly for free today.
Key Features of Taskade
Project Views. Visualize your projects in several different ways. Cycle between the List, Mind Map, Org Chart, and Board views to work the way you want.
List View. This is the default view on Taskade. Create new lists here.
Board View. This view lets you work horizontally like a Kanban board. Visualize your workflow and tasks in this full-width view.
Mind Map View. This view lets you work in a horizontal tree-structured manner and map out what you have in mind.
Action View. Work in table view and stay organized with your task due dates, and more.
Org Chart View. Break down larger tasks into smaller ones to help you get things done.
Zoom In, Zoom Out. Get a bird’s-eye view of the workflow by zooming out on all project views, or zoom in to focus on a specific area.
Fold/Unfold. Fold (collapse) a parent task/bullet element to hide its subtasks. Indent outline elements with ⌨️ Tab and unfold lists with ⌨️ Shift+Tab.
Real-time Communication. Chat and video conference with your team while collaborating in real-time on the same page.
500+ Templates. Choose from 500+ templates across 26 categories to improve your productivity and workflows. Customize existing templates or create new ones across your workspaces.
Multi-Select. Select and format multiple blocks or bulk assign them as tasks to other team members. You can also copy, paste, or indent selected blocks.
Customize Sub-Tasks. Customize the format of your sub-tasks at individual levels. Choose from headings, numbered lists, shapes, and more.
Recurring Tasks. Add due dates with start and end times to tasks within your project and set them to repeat daily, weekly, monthly, or even yearly.
Move Tasks. Move and copy selected tasks to other projects across any workspace. You’ll receive a pop-up notification on completion.
User Roles & Permissions. Manage collaborators and assign user roles/editing privileges (Owner, Admin, Editor, Checker, Viewer).
Sort Tasks. Sort sub-tasks/children elements by completed/uncompleted stats or the due date. Task sorting can be accessed from a convenient pop-up menu.
Search. Search within projects or globally across workspaces and subspaces. Instantly browse and jump between projects anywhere in the Taskade.
Keyboard Shortcuts. Navigate projects, create content blocks, reorder elements, and complete tasks using a set of handy keyboard shortcuts.
Team Calendar. Aggregate all tasks and projects in a shared calendar. The Taskade calendar integrates with Google (two-way), Apple, and Outlook.
Reorder Tasks. Lists in Taskade aren’t set in stone. Reorder tasks and find them a new home with intuitive drag-and-drop mechanics.
Project History. See all the changes made by you and other collaborators. Click on the entries to navigate to the edited items within the project.
Version History. Taskade saves snapshots of your project so that you can restore a previous version of your project with a single click.
Export and Print. You can export your projects as plain text or markdown files. Attach them to emails, presentations, or for print.
Cloud File Upload. Share files directly from Google Drive, Dropbox, Instagram, and Box in your projects with our integrations.
Breakdown Larger Tasks. Organize your thoughts with Taskade’s unlimited hierarchy to break down large projects into tasks.
Quick Search. Use CMD / CTRL + K to jump between any projects within Taskade web and apps.
For an exhaustive list of Taskade’s features, click here.
What Are Some Pros Of Taskade?
Free-forever plan is loaded with features
Real-time collaboration within the same project
Free built-in video call and chat function in each project
Customizable templates to give you a headstart
Work and chat in the same window, in the same app
Frequent updates based on user feedback and suggestions
Tabbed workflow for working with multiple Projects
What Are Some Cons Of Taskade?
No Gantt view (yet)
How Much Does Taskade Cost?
Taskade Free Plan
Unlimited Tasks & Projects
Unlimited Members & Guests
Unlimited Folders & Teams
Templates, Calendar, Repeat Tasks
Real-time Collaboration
Built-in Free Chat and Video Call
Taskade Unlimited Plan – Starts from $5/month
Everything in Free, plus:
Version History
Advanced Permission
Cloud Upload Integration
2-Way Calendar Integration
Todoist
Todoist is a task management software that was founded by Amir Salihefendic in 2007. Todoist aims to help people stay on top of their tasks by organizing them via a simple task management system.
Task and Project Management in Todoist
Lightweight and simple to use
Breaking down tasks into subtasks
Breaking down projects into sub-projects
Assigning tasks and due dates
Color-coding tasks
Recurring tasks
Kanban board view
How Much Does Todoist Cost? (Click for more)
Asana
Asana dashboard | Taskade vs Asana
Launched in 2008, Asana offers advanced features that support collaborative task and project management. Its features include everything from flexible workflows through work automation to real-time reporting, making it quite a reliable project management tool.
Task and Project Management in Asana
List, Board, Timeline, Calendar, Progress, and Forms views
Projects organized into tasks, subtasks, and milestones
Document sharing, automation, and approvals
Custom templates, project export, and integrations
Workload tracking, team management, and private messages
How Much Does Asana Cost?
TickTick
TickTick is a task management tool that was founded by Appest Inc in 2013. It was then created based on GTasks with added features to help with productivity such as cross-platform synchronization.
Task and Project Management in TickTick
Sharing lists and assigning tasks
Task duration and recurring events
Task and location reminders
Task prioritization settings
Calendar view and integrations
How Much Does TickTick Cost?
omniplan taskade
OmniPlan is a dedicated project management and collaborative tool from the creators of OmniOutliner and OmniFocus.
It has advanced features that can help you manage complex projects. But this also means that it might be overkill if you’re looking for a simple task management app to track daily tasks.
Task and Project Management in OmniPlan
Task dependencies
Change tracking and reporting
Multi-project dashboard
Customizable work calendar
Recurring tasks and due dates
Import/export and project assistant
Project Outline, Resource View, and Gantt charts
How Much Does OmniPlan Cost?
Any.do
any.do
Any.do is a task management tool that was founded in 2011 by Omer Perchik, Yoni Lindenfeld, and Itay Kahana.
On Any.do, users can manage their tasks by creating to-do lists and breaking down larger tasks into smaller subtasks.
Task and Project Management in Any.do
Recurring reminders
Any.do Moment view
Calendar, Kanban, and Agenda
Chat and notifications
List and file sharing
Color-coded tags
Integrations with Zapier and WhatsApp
Reminders and event notifications
How Much Does Any.do Cost?
Monday.com
Monday.com is a complete package for advanced task and project management. Apart from its core task list functionality, Monday offers advanced automation and integrations as well as communication, planning, and collaboration tools for all types of projects.
Monday can be used both as a project management software and a to-do list app to help you with your ongoing tasks.
Task and Project Management on Monday
Flexible workflows
Assign tasks
200+ templates
30+ customizable column types
Drag-and-drop navigation
Data visualization tools
Desktop and mobile apps
Automation features
40+ integrations
How Much Does Monday Cost?
Wrike
Wrike
Wrike is an enterprise-grade project management tool and collaborative software. The platform can handle anything from simple lists to automated workflows and AI-backed data insights.
Wrike is a solid choice for large organizations, and may be overkill if you’re looking to manage simple daily tasks.
Task and Project Management In Wrike
Due dates and prioritization
Assigning and tracking tasks
Drag-and-drop navigation
Time and progress tracking
Customizable workflows
Templates, forms, and automations
Gantt charts and Kanban boards
Analytics and integrations
How much does Wrike cost?
Google Keep
Google Keep is a digital note-taking tool that was launched as part of Google Suite in 2013. When it was first released, Google Keep was given good reviews due to its lean design and simplicity. This meant that it was a simple note-taking tool that was also quick.
You can use Google Keep to collaborate with other users on simple notes and even share to-do lists. The only prerequisite to this is that other users must also sign in to their Google account to use Google Keep.
Task and Project Management in Google Keep
Customizable, color-coded lists
Labels and search functionality
Integration with Google Workspace
Sharing and task/note reminders
How Much Does Google Keep Cost?
Things 3
Things 3 is one of the best productivity and task list apps in Apple’s ecosystem. While the app doesn’t offer true collaboration features, you can share your Things account with one person and work on all your lists together. Available for iPhone, iPad, and Mac.
Task and Project Management in Things 3
Calendar view with events and tasks
Drag-and-drop interface
Headings for breaking down large projects
Search, tags, and widgets
Reminders and recurring tasks
Email to Things to create tasks
Synchronization within Apple’s ecosystem
How Much Does Things 3 Cost?
Wunderlist/Microsoft To-Do
microsoft to do
A spiritual successor to the legendary Wunderlist, Microsoft To-Do is a simple app with all the essential task management features. To-Do allows you to share lists with other users or integrate with Outlook and collaborate within the Microsoft 365 platform.
Task and Project Management in Wunderlist/Microsoft To-Do
Customizable, color-coded lists
Smart suggestions in My Day view
Breaking tasks into individual steps
Reminders and recurring tasks
Sync acrossiOS, Android, Mac, and Windows
Wunderlist/Microsoft To-Do Pricing 💸
Clickup
ClickUp is a project management software that was founded by Alex Yurkowski and Zeb Evans in 2017. The project management platform is usually used by individuals and teams to organize projects and tasks.
On ClickUp, your Workspace represents your business and is further divided into Spaces that break down your business into its functions. Within these spaces, Folders containing Tasks and Lists are housed within them.
Task and Project Management in ClickUp
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Multiple project views
Drag and drop feature
Subtasks and assign watchers
Task status
Comments section for simple chat
Turning comments Into tasks
How Much Does ClickUp Cost?
Notion
Notion aspires to be many things. But it also turns out to be a solid collaboration and communication project management tool for cross-functional teams.
Even though Notion may seem overwhelming, it can turn out to be a solid task and project management tool for you.
Task and Project Management in Notion
Good for knowledge bases and team wikis
Includes List, Board, Calendar, Table, and Gallery views
100+ project templates and a databased-oriented workflow
Real-time collaboration with team permissions
Task/project management, chat, and comments
How Much Does Notion Cost?
Zenkit
Zenkit is a project management platform developed by a German company, Axonic Information Systems. Launched in 2016, this collaborative software was created to provide a simple, flexible solution to task and project management that teams can use every day.
Zenkit is an option for teams looking for a solution that will allow them to keep track of multiple projects at once. It also allows users to collaborate with their team remotely and to make updates in real-time.
Task and Project Management in Zenkit
Web and mobile access
Kanban board view
Real-time collaboration with file sharing, commenting, and offline mode features
Customization such as different views, custom backgrounds, and rich text editing
Activity tracking with a Gantt chart, calendar, checklists, and notifications
How Much Does Zenkit Cost?
Top comments (2)
Hello,
After extensive research and testing different task and project management softwares, I can confidently say that I have found my top choice: MyLifeOrganized. This company offers a full range of features that make task management efficient and intuitive.
What sets MyLifeOrganized apart is its customizable approach to task organization. You can tailor task lists, priorities, and deadlines to suit your specific needs and preferences. Plus, the software's intuitive interface makes it easy to navigate and stay organized, even when managing complex projects.
One of the standout features of MyLifeOrganized is the ability to sync seamlessly across multiple devices, allowing you to access your tasks anytime, anywhere. Whether you're at your desk or on the go, all your tasks are at your fingertips.
Another aspect I like about MyLifeOrganized is the focus on prioritization and time management. The software helps you identify the most important tasks and allocate time and resources accordingly, ensuring that you focus on what matters most.
Overall, MyLifeOrganized has become an indispensable tool in my daily workflow. It helps me stay organized, productive, and on track to achieve my goals. If you're looking for a reliable and user-friendly task management solution, I highly recommend trying MyLifeOrganized.
I hope this recommendation helps you find the best task management software to suit your needs. If you have any questions or need additional help, don't hesitate to reach out!
Best wishes
Good roundup, you may need to look at formatting though :)
If anyone is looking for a Kanban-based review, check out this comparison of the best kanban board software for 2023.