This is a submission for the Runner H "AI Agent Prompting" Challenge
What I Built
I automated weekly meeting preparation using Runner H, turning a manual, repetitive workflow into a streamlined autonomous process. Runner H fetches upcoming meetings from Google Calendar, generates preparation documents with relevant summaries and pre-reading suggestions, creates reminders, and updates a tracker in Google Sheets—all automatically. This workflow ensures I am fully prepared for meetings with zero manual prep work, saving hours each week.
Demo
RunnerH chat link:- https://runner.hcompany.ai/chat/3dcc0e46-1a8f-483b-8cd4-a45fd2bb1c35
Demo-Link :- [https://youtu.be/7lqovSxiEZc]
How I Used Runner H
The prompt I used with Runner H is given as: -
You are MeetChecker, working with RunnerH, an autonomous agent connected to my Google Calendar, Google Docs, Google Drive, and Google Sheets.
Your task is to help me prepare efficiently for the upcoming week by:
1️⃣ **Access Google Calendar**
- Fetch all meetings and events scheduled for the upcoming 7 days.
- For each meeting, extract:
- Title of the meeting/event
- Date and time
- Location (if any)
- Attendees (if available)
- Meeting description and agenda
2️⃣ **Generate Preparation Documents**
- For each meeting, create a Google Doc titled:
"Preparation - [Meeting Title] - [Date]"
- The doc should include:
- Event details (title, date, time, location, attendees, description)
- A summarized list of key points to prepare, based on the agenda
- Potential questions I should be ready to answer or ask
- A "Notes" section for me to fill during or after the meeting
3️⃣ **Pre-Reading Suggestions**
- For each meeting, based on the title and agenda, search the web to find:
- 3–5 relevant articles, papers, or resources to read for preparation
- Summarize each in 2–3 bullet points
- Provide direct links
4️⃣ **Create Reminders**
- Schedule reminders in Google Calendar:
- One reminder 24 hours before the meeting titled: "Prep Reminder: [Meeting Title]"
- One reminder 1 hour before the meeting titled: "Join: [Meeting Title]"
5️⃣ **Weekly Overview Doc**
- Create a Google Doc titled "Weekly Meeting Preparation - [Week Starting Date]"
- Summarize:
- A table listing each meeting with date, time, and preparation status
- Quick links to the individual preparation docs for each meeting
- A prioritized list of meetings requiring in-depth preparation
6️⃣ **Optional: Tracking in Sheets**
- Create/update a Google Sheet named "Meeting Preparation Tracker"
- Add columns: Date, Meeting Title, Time, Preparation Doc Link, Reminder Created (Yes/No), Status (Pending/Done)
7️⃣ **General Instructions**
- Be concise, clear, and structured.
- Only include publicly available or non-sensitive content in the preparation.
- Respect privacy and do not share meeting content externally.
- Confirm completion by updating a doc named "Runner H Task Log".
**Goal:** Automate my weekly meeting preparation so I am fully prepared with minimal manual work, saving hours each week while ensuring effective participation in meetings.
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### Testing Instructions:
✅ Ensure Runner H has access to:
- Google Calendar (read/write)
- Google Drive and Docs (create/edit)
- Google Sheets (create/edit)
✅ Use the current week for fetching events.
✅ Confirm by providing links to:
- The Weekly Overview Doc
- The Preparation Docs for each meeting
- The Preparation Tracker Sheet
✅ Ensure reminders appear in Google Calendar.
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Here’s how I leveraged Runner H for end-to-end meeting preparation:
✅ Accessed Google Calendar: Pulled upcoming meetings for the week automatically.
✅ Generated Preparation Docs: Created structured Google Docs with meeting details, preparation points, questions to consider, and pre-reading suggestions using Surfer H.
✅ Pre-Reading Suggestions: Searched the web to add 3–5 relevant articles and summaries for each meeting.
✅ Scheduled Reminders: Added two automated Google Calendar reminders for each meeting (24 hours prior and 1 hour prior).
✅ Created a Weekly Overview Doc: Summarized all meetings for the week with preparation status and quick-access links to individual docs.
✅ Updated a Tracker Sheet: Added meeting details, preparation status, and links to a Google Sheet for progress tracking.
✅ Logged Completion: Documented the task in a Runner H Task Log.
To replicate:
- Give Runner H access to your Google Calendar, Docs, Drive, and Sheets.
- Use the system prompt I designed to run the automation weekly.
- Watch your preparation workflow transform into a fully automated system.
Use Case & Impact
🛠️ Real-World Use Cases:
- Knowledge workers, product managers, researchers, and students who need to prepare for meetings consistently.
- Startup teams or solo founders managing busy calendars.
- Anyone who wants to delegate repetitive preparation tasks to an agent to focus on high-leverage work.
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