Every safety officer knows that moment of dread: the annual audit is approaching, and the attendance list for the fire safety training is missing. In practice, safety trainings under §12 ArbSchG rarely fail due to lack of effort — they fail because paper is fragile. A sheet can be lost, filed in the wrong folder, or left behind at the coffee table in the break room.
Digital documentation, on the other hand, is unbeatable.
TimeSpin® as the Anchor Point of Documentation
TimeSpin® goes one crucial step beyond simple time tracking. It acts as a digital proof framework. When an employee turns their cube to the “Training” side, more happens than just a timer starting:
- Precise timestamp: The exact start time of the training is recorded.
- Direct linkage: In the cloud software, this time block is immediately connected to the relevant training document (PDF) and any individual notes.
- Central access: No more searching through dusty folders. One click and the entire history — including notes and attachments — is available in a legally secure, audit-ready format.
A Real-World Example: On the Construction Site
Imagine a site manager conducting a brief safety briefing about fall protection on a construction site. In the past, he would have collected signatures on a clipboard that later disappeared in the company van between the seat and the dashboard. With TimeSpin®, the manager and his team simply turn the cube. The manager adds a quick note in the app: “Special note: scaffold approval Sector B discussed.” The corresponding safety data sheet is already attached.
Even if the site binder gets soaked in the rain, the documentation stored in the TimeSpin® cloud remains secure, complete, and immediately available for the regulatory authority.
Conclusion: Safety That Lasts
Safety trainings are only as strong as their proof. While paper is temporary, the combination of a tactile timestamp and digital storage creates an unbroken chain of accountability.
Try TimeSpin® now — 1 year free per license — and make your trainings audit-proof!
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