Coaching a manager who lacks time management and ability to prioritize tasks

I use a three-step approach when coaching a manager who’s struggling with time management.

1. Zero in on the problem. I go through that manager’s task list and let him/her explain to me how he/she performs each task and the amount of time it takes. This usually brings to light issues or challenges that a manager might have with time management. For instance, there might be too much on a manager’s plate so he/she is unable to meet deadlines, or no tools were provided so that a task can still be done properly, but a lot faster.

2. Brainstorm a solution. Once we’ve identified the problem areas, the next step is to come with specific solutions to address the problem. I work with the manager to come up with a comprehensive action plan. We also agree on a time each month (of an entire quarter) to see what progress has been done.

3. Do monthly check-ins. I meet with the manager each month for at least three months to go over his/her action plan.

Bottom line: Supporting a manager struggling with time management can be done through a one-on-one meeting that involves identifying the problem and then providing guidance on how to come up with solutions that work.

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[Lilly Snow]

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[aslwedbaloex]

Coaching a manager who struggles with time management and task prioritization involves helping them develop effective strategies to organize their workload and enhance productivity. Start by identifying key tasks and setting clear, achievable goals to improve focus and efficiency. Implementing techniques such as the Eisenhower Matrix can aid in distinguishing between urgent and important tasks, while scheduling regular check-ins can provide accountability. Encourage the use of digital tools for task management and prioritize delegation to streamline workflows. Engaging with experts like Pedrovazpaulo Executive Coaching can offer tailored guidance and practical solutions to address these challenges and foster better management skills.