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Ashlee (she/her)
Ashlee (she/her)

Posted on • Updated on

Do you use tools to manage your schedule?

I'm finding myself busier than ever and would love to hear what tools you use to keep yourself organized. When I was in college, I used Google Calendar for project group meetings and a paper planner for keeping track of when assignments were due.

If you have any pictures to share of your setup, I'd love to see those too! It's intriguing how differently everyone does the same thing. 🤓

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Top comments (14)

luiz_diniz profile image
Luiz Diniz

I really like to use Google Calendar to manage my schedule and Google Keep for to-do lists. I also enjoy using real paper like post-it or simple notepads to remember what I've got to do on the day, once I got a task completed I just check-in it on the paper.

ashleemboyer profile image
Ashlee (she/her)

I had no idea there were checklists in Google Keep! I love it even more now.

luiz_diniz profile image
Luiz Diniz

Yes, it actually has. I discovered it a few days ago and I got suprised.

cecilelebleu profile image
Cécile Lebleu

Bullet journal! That’s how I organize my life, tasks, projects, timelines, etc. I also use Diarly, a journaling app, to write and organize ideas, thoughts, etc. I try to write every day, what I did, what I learned, etc.

rahulchowdhury profile image
Rahul Chowdhury 🕶

I mostly use Todoist and Scrumpy.

Scrumpy for breaking down my side project into proper tasks and following an agile/scrum structure.

This is done as follows:

  • Add tasks to the backlog section of a project
  • Move tasks for the current sprint to the sprint board
  • Follow the classic kanban board style (Todo, Doing, Done)

Todoist for my daily tasks. Every night I figure out what I'm going to do for the next day and add them to Todoist.

Todoist contains not only my side project related tasks, but it's also everything else I need to do for the current day.

For example:

  • Buy shampoo & body wash
  • Implement image upload route
  • Sign co-working space agreement

and so on.

jwesorick profile image
Jake Wesorick

+1 for Todoist

mcsh profile image
Sajjad Heydari

I use Google Calendar for events, a Trello board for general TODO things, and either an OrgMode file or another Trello board for each project I'm working on.

For small tasks, Google Keep works fine too!

justsharkie profile image

I LIVE by my paper planner. Without it, I'd probably be a total mess. I always get one with day breakdowns so I can have my daily To Do List, and month overviews so I can write important things in a catch-all page.

I also use Trello to keep track of specific projects. That way I can break everything down into it's little steps and feel accomplished as I cross them all off!

ferricoxide profile image
Thomas H Jones II

Been using Google calendar since 2005ish. When I was traveling for a living, the only way I could ensure that I wouldn't over-schedule was to set up a shared-calendar with my wife. When I did so, I told her "if it's important to you but it ain't on that calendar, it's not my fault if I double-schedule something (and miss your event)". Only took missing a few key events (and expressing no remorse for doing so) for her to get the whole "gotta be in the calendar thing".

These days?

  • personal/private Calandar
  • personal/shared Calendar
  • work/private Calendar
  • work/PTO Calendar
  • work/team Calendar(s)

Fortunately, the mail apps I use all make it easy to have subscriptions to multiple calendars. And, since I'm not colorblind, it's easy to keep them all separate.

perigk profile image
Periklis Gkolias

I have raised a similar question a while ago

What I did as a result was to have:

  • High level plans in Trello. Eg. Master rust this year, using resources listed in the card
  • Calendar for appointments. Eg Birthday parties, weddings to attend (not mine, of other people 😄)
  • Ticktick for low level task planning. Eg I need to submit this project, call my personal doctor to discuss my medical exams, go to the gym. In general tasks that must be done but there can be done anytime during the day.

Might be overwhelming for some people but it works great for me

washingtonsteven profile image
Steven Washington

I've tried a lot of different things and I don't think I've found the definitive answer for me, but getting there!

Among the things I've tried/am working on:

  • Google Calendar
  • Google Keep for day to day stuff
  • Notion for "rich notes", this slowly replacing Keep for me.
  • Trello for task based planning (though Notion has a thing for this too).
jschleigher profile image
James Schleigher

Yes, I use task management software to manage my tasks and schedule. It is easier to break down my tasks and prioritize them. Not to mention I can put all my work in one place. So far, I like Trello and Quire.

nanythery profile image
Nadine M. Thêry

Yes! Google Calendar for meetings and events. And Trello for organizing study and projects.

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