Do you use tools to manage your schedule?

twitter logo ・1 min read

I'm finding myself busier than ever and would love to hear what tools you use to keep yourself organized. When I was in college, I used Google Calendar for project group meetings and a paper planner for keeping track of when assignments were due.

If you have any pictures to share of your setup, I'd love to see those too! It's intriguing how differently everyone does the same thing. 🤓

twitter logo DISCUSS (13)
markdown guide
 

I really like to use Google Calendar to manage my schedule and Google Keep for to-do lists. I also enjoy using real paper like post-it or simple notepads to remember what I've got to do on the day, once I got a task completed I just check-in it on the paper.

 

I had no idea there were checklists in Google Keep! I love it even more now.

 

Yes, it actually has. I discovered it a few days ago and I got suprised.

 

Bullet journal! That’s how I organize my life, tasks, projects, timelines, etc. I also use Diarly, a journaling app, to write and organize ideas, thoughts, etc. I try to write every day, what I did, what I learned, etc.

 

I use Google Calendar for events, a Trello board for general TODO things, and either an OrgMode file or another Trello board for each project I'm working on.

For small tasks, Google Keep works fine too!

 

I LIVE by my paper planner. Without it, I'd probably be a total mess. I always get one with day breakdowns so I can have my daily To Do List, and month overviews so I can write important things in a catch-all page.

I also use Trello to keep track of specific projects. That way I can break everything down into it's little steps and feel accomplished as I cross them all off!

 

I mostly use Todoist and Scrumpy.

Scrumpy for breaking down my side project into proper tasks and following an agile/scrum structure.

This is done as follows:

  • Add tasks to the backlog section of a project
  • Move tasks for the current sprint to the sprint board
  • Follow the classic kanban board style (Todo, Doing, Done)

Todoist for my daily tasks. Every night I figure out what I'm going to do for the next day and add them to Todoist.

Todoist contains not only my side project related tasks, but it's also everything else I need to do for the current day.

For example:

  • Buy shampoo & body wash
  • Implement image upload route
  • Sign co-working space agreement

and so on.

 
 

I've tried a lot of different things and I don't think I've found the definitive answer for me, but getting there!

Among the things I've tried/am working on:

  • Google Calendar
  • Google Keep for day to day stuff
  • Notion for "rich notes", this slowly replacing Keep for me.
  • Trello for task based planning (though Notion has a thing for this too).
 

Been using Google calendar since 2005ish. When I was traveling for a living, the only way I could ensure that I wouldn't over-schedule was to set up a shared-calendar with my wife. When I did so, I told her "if it's important to you but it ain't on that calendar, it's not my fault if I double-schedule something (and miss your event)". Only took missing a few key events (and expressing no remorse for doing so) for her to get the whole "gotta be in the calendar thing".

These days?

  • personal/private Calandar
  • personal/shared Calendar
  • work/private Calendar
  • work/PTO Calendar
  • work/team Calendar(s)

Fortunately, the mail apps I use all make it easy to have subscriptions to multiple calendars. And, since I'm not colorblind, it's easy to keep them all separate.

 

I have raised a similar question a while ago
dev.to/perigk/what-is-your-task-ma...

What I did as a result was to have:

  • High level plans in Trello. Eg. Master rust this year, using resources listed in the card
  • Calendar for appointments. Eg Birthday parties, weddings to attend (not mine, of other people 😄)
  • Ticktick for low level task planning. Eg I need to submit this project, call my personal doctor to discuss my medical exams, go to the gym. In general tasks that must be done but there can be done anytime during the day.

Might be overwhelming for some people but it works great for me

 

Yes! Google Calendar for meetings and events. And Trello for organizing study and projects.

 

I use a paper planner called a Happy Planner. They are my favorite because the layouts are great and they have removable/replaceable pages. You can check them out here.

Classic DEV Post from Oct 8 '18

Who's looking for open source contributors? (October 8th edition)

It's one week into #hacktoberfest! Find something to work on or promote your p...

Ashlee Boyer profile image
Dog mom to Trooper. Engineer of software. Lover of learning. Partner of Zach. She/her/hers.