DEV Community

Cover image for Azure DevOps as a Lightweight Ticketing System for SMEs
DevCed
DevCed

Posted on

Azure DevOps as a Lightweight Ticketing System for SMEs

#devops #ticketing #helpdesk #azure

Azure DevOps is built for engineering teams, not ITSM. Still, if you already use it and need a very low-cost ticketing flow for an SME, Boards can be adapted into a simple helpdesk with decent ergonomics and zero additional license costs.

Disclaimer: this won’t replace full ITSM tools (Jira Service Management, ServiceNow). It’s a pragmatic, minimal solution for small teams and simple workflows.

Prerequisites

  • Azure DevOps organization (free to create)
  • Microsoft Entra tenant for user management

Notes

  • The first 5 seats are free on Azure DevOps
  • To add all users of your company to Azure DevOps you can use Entra Groups

Step-by-Step Setup

1) Organization Settings → Processes

  • Create a new custom process based on Agile.
  • Simplify: hide Development/Deployment groups and remove fields you won’t use.
  • Add custom fields (e.g., Category, Impact, SLA Target). Consider required validation for Description.
  • Define work item types: Incident, Request, Idea with tailored templates.
  • Keep everything tracked at User Story (Requirement Backlog) if you want a single backlog view. Create ticket

2) Organization Settings → Users & Access

  • Set default access level for end users to Stakeholder.
  • Add support agents with Basic access.

3) Create the Project

  • Name it Support, Helpdesk, or Tickets.
  • Assign your custom process.

4) Project Settings

  • Disable everything you don’t need (Repos, Pipelines, Test Plans).
  • Define Areas to group tickets by team, topic, or project for better reporting.
  • Create the Support Team and add agents as members.

Well done you're ready to setup boards and customize user experience!

Boards and customization

While Azure DevOps isn’t the most user-friendly platform, its Boards feature delivers a reasonably good experience for both customers creating tickets and agents handling them.

  • Create a board for your customers: shortcut to create tickets, see all the tickets created by current user, logo and simple README or introduction panel Support Agent Board
  • Create a board for your support agents with swimlanes (Urgent/Normal), KPIs, assigned work, ticket of the day,… Customer Board

Notifications

  • I set up Power Automate to send notifications to Microsoft Teams each time a new ticket is created (feel free to ask if you want more info)
  • By default, Azure DevOps doesn’t automatically notify users—someone has to tag @user in the conversation feed to trigger a notification - On top, notifications can be customized in the project configuration - Banner Settings is also an interesting extensions to display global alerts in Azure DevOps

Top comments (0)