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Jack Loh
Jack Loh

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I Automated 80% of My Solopreneur Back Office in 7 Days With 100 AI Prompts

#ai #automation #productivity #solopreneur

Three months ago I spent 14 hours a week on business admin: writing cold emails, drafting invoices, scheduling calls, replying to support tickets, posting to socials.

Today I spend about 2.5 hours.

Here's the full stack of AI prompts I use, broken into 5 categories. Every prompt is copy-paste-ready for ChatGPT, Claude, Gemini, or DeepSeek.

1. Cold Outreach (12 prompts)

The hardest part of any solopreneur business isn't building the product. It's getting someone to look at it.

My prompts cover:

  • 5 subject-line frameworks that beat generic "Quick question"
  • Personalisation at scale (research → hook → CTA in one shot)
  • Follow-up sequences that don't sound desperate
  • Objection-handling replies for the 4 most common brush-offs

Sample: "Act as a B2B copywriter. Read this prospect's LinkedIn bio and last 3 posts. Write a 4-line cold email that references one specific thing they said, names a relevant pain point, and offers a 7-minute audit as the CTA. Tone: peer, not vendor."

2. Client Comms (18 prompts)

  • Discovery call prep from a job description
  • Post-call recap emails that get replies within 24h
  • Scope-of-work drafts with hourly breakdowns
  • Difficult-client replies (scope creep, late payment, scope reduction)
  • Invoice reminder sequences (firm but professional)

3. Inbox Triage (15 prompts)

Every morning I paste my inbox into Claude with the "inbox triage" prompt. Output: priority list, draft replies for the 5 most urgent, and a flag list for things to ignore.

Time saved: 90 min/day.

4. Content Repurposing (20 prompts)

One long-form piece → 12 derivative assets. My exact prompt chain:

Input: [paste blog post / YouTube transcript / podcast audio]
Step 1: Extract 5 hook candidates (curiosity, contrarian, POV, list, story)
Step 2: For each hook, draft 3 versions (TikTok 30s, LinkedIn 200 words, X thread 8 tweets)
Step 3: Generate the matching visual brief for each
Step 4: Schedule prompts for the next 14 days
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5. Operations & Finance (35 prompts)

This is the under-rated one. Nobody talks about how much time solopreneurs waste on:

  • Bookkeeping categorisation
  • Quarterly tax prep
  • Profit & loss summaries
  • Subscription audits (I cancelled 4 unused tools last quarter = $1,260 saved)
  • Vendor negotiation scripts

Each of these has a dedicated prompt.

The Free Sample

I packaged 50 of the most-used prompts (the ones from categories 1-3, plus the cold-email sequences) into a $3 entry-level pack on Gumroad. The first 10 downloads are free with code VIRALFIRST.

Grab it: https://jackalope86.gumroad.com/l/diywdak

If you want the full 100-prompt version with the operations/finance suite, that's the AI Business Automation Pack (SGD 19):

https://jackalope86.gumroad.com/l/byrjla

What's Next

I'm building the full playbook into a Notion dashboard — "The AI Solopreneur Launchpad" ($5). It includes every prompt from this article, plus the templates, decision trees, and weekly automation sequences.

Launchpad: https://jackalope86.gumroad.com/l/dgdtjf

If you grabbed any of these, leave a review on the product page. It helps more than you think.

Built in Singapore 🇸🇬. Built for solo founders.

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